Denise Sullivan
Islip Terrace,USA
Summary
Accomplished Executive Assistant with over 20 years of diverse administrative experience, skilled in fostering strong interpersonal relationships and facilitating seamless communication. Proven ability to manage multiple tasks efficiently and accurately in fast-paced environments, enabling executives to focus on strategic priorities. Self-motivated and resourceful professional committed to enhancing organizational effectiveness, consistently going the extra mile to support leadership. Recognized for strong leadership skills and a trustworthy approach, dedicated to improving executive productivity.
Overview
30
30
years of professional experience
Work History
Executive/Personal Assistant to the Chief Executive Officer
Marwood Group
09.2021 - Current
- Coordinated complex schedules for executives, optimizing time management and enhancing productivity.
- Managed confidential correspondence, ensuring timely communication and information security.
- Developed efficient filing systems, improving document retrieval and organization.
- Organized logistics for high-level meetings, facilitating seamless event execution and stakeholder engagement.
- Assisted in budget preparation and expense tracking, promoting financial accountability and resource management.
- Managed executive calendar, prioritizing meetings and appointments for optimal time management.
- Coordinated travel arrangements, ensuring compliance with company policies and cost-effectiveness.
- Acted as primary liaison between CEO and internal/external stakeholders, facilitating effective communication.
- Prepared comprehensive reports and presentations for board meetings, ensuring clarity and precision in data representation.
- Liaised between departments on behalf of the CEO to facilitate collaboration and drive progress towards shared goals.
- Served as a primary point of contact for the CEO''s direct reports, assisting them with their requests or directing them to appropriate resources.
- Promoted a positive company image by representing the CEO at events, meetings, and conferences.
- Coordinated events, prepared agendas and managed schedule for CEO.
- Handled sensitive information discreetly while maintaining strict confidentiality protocols.
- Managed household budget by paying bills and balancing checking account.
- Planned business and social itineraries by managing personal calendar.
- Booked travel by coordinating and reserving transportation and lodging.
- Organized complex international travel itineraries that factored in meetings across different time zones while maximizing efficiency.
- Enhanced CEO''s productivity by managing schedules, appointments, and travel arrangements.
- Organized and coordinated conferences and monthly meetings.
- Managed property operations, ensuring compliance with local regulations and landlord-tenant laws.
- Developed and implemented maintenance schedules, reducing downtime for repairs and improving property conditions.
- Coordinated with maintenance staff to ensure timely completion of repairs, minimizing downtime for tenants and maintaining property aesthetics.
- Managed budget effectively, ensuring all property expenses were kept within allocated funds.
- Oversee household operations across long Island, North Carolina and New York City.
Executive Assistant
Information Builders, Inc.
08.1995 - 02.2020
- Managed quality control for all business correspondence and reports.
- Coordinate scheduling for internal and external meetings, travel plans, conference calls, and day-to-day executive obligations.
- Handle routine telephone and email inquiries on behalf of executives.
- Handled various administrative tasks including travel arrangements (Domestic and International), scheduling, submission of expense reports.
- Coordinated internal and external events.
- Performed heavy calendar management.
- Maintained office supplies and served as Office Manager.
- Worked directly with Human Resources in the onboarding of all new employees.
Education
AA - Psychology
Suffolk Community College
Brentwood, NY01.1986
Skills
- Executive scheduling coordination
- Effective leadership
- Reliable professional commitment
- Effective interpersonal communication
- Event coordination
- Operational management
- Office management
- Document preparation
- Proficient schedule organization
- Coordinating successful events
- Travel logistics management
- Strong organizational skills
- Event coordination expertise
- Time management expertise
- Proficient in Microsoft Office
- Effective communication abilities
- Professional demeanor
- Discretion and confidentiality
- Efficient appointment management
- Customer engagement
- Schedule management
- Task management
- Team collaboration
- Effective personal communication
Timeline
Executive/Personal Assistant to the Chief Executive Officer
Marwood Group
09.2021 - Current
Executive Assistant
Information Builders, Inc.
08.1995 - 02.2020
AA - Psychology
Suffolk Community College
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