DEPRIESHIA SPELLER
Newport News,VA
Summary
Dynamic Sr. Administrative Assistant with extensive experience at Lyondellbasell, excelling in executive support and travel arrangements. Proficient in Microsoft Excel and adept at managing confidential data. Recognized for exceptional attention to detail and effective communication, consistently delivering high-quality reports and presentations to senior leadership.
Overview
19
19
years of professional experience
Work History
Program Analyst
Chirality Capital Consulting/DOT
Washington, DC
07.2023 - Current
- Provides administrative support to the Director of International Aviation.
- Coordinated multiple schedules using Outlook.
- Manages records, files, and SharePoint repositories.
- Maintains confidential data.
- Coordinates and manages domestic and international travel arrangements.
- Prepares and submits expense reports.
- Coordinated internal and external meetings (including travel, catering set-up, and reservations), prepared agendas, and meeting rooms.
- Prepares country clearances for travel.
- Manages and uploads congressional correspondence responses for the team.
Executive Assistant
Amazon
Arlington, VA
09.2022 - 07.2023
- Provided advanced administrative support to the two senior directors in the FinOps department.
- Prepared various reports and presentations.
- Heavy Calendar Management
- Managed team share sites and project libraries.
- Maintained confidential data.
- Proactively prepared and delivered daily briefings on key events, meetings, travel, and other calendar items.
- Coordinated and managed domestic and international travel arrangements.
- Prepared, prepared/submitted expense reports.
- Coordinated internal and external meetings
Sr. Administrative Assistant
Lyondellbasell
Houston, TX
05.2018 - 09.2022
- Provided administrative support to senior executives in the preparation of various reports and presentations, performed data analysis as needed, various other related initiatives and ensure complete accuracy of final products
- Managed multiple calendars, Team Share sites and project libraries
- Maintained confidential data
- Proactively prepared and delivered daily briefings on key events, meetings, travel, and various calendar items
- Coordinated and managed domestic and international travel arrangements, prepared travel itineraries and prepared/submitted expense reports
- Coordinated internal and external meetings (including travel and catering set-up and reservations, hotel contracts, prepare agendas, meeting rooms, registration, meeting equipment, recreation, promotional items, billing, and managing outside vendors) both domestically & internationally and exercise judgment in taking initiative on pending action items
Release Customs Analyst
Livingston International
Houston, TX
03.2017 - 05.2018
- Ensured accurate and timely process of shipments
- Created customs entries through proper selection of client and client records, interpretation of documentation for all clients' shipments, in a one-step process
- Ensured correct value for duty is reported based on invoice details and terms of sale
- Contacted client/ carrier for missing documentation, information, or instructions necessary to release a shipment
- Verified documentation for release conditions and compliance
- Identified those that have become outdated or ineffective, making
- Receptionist Duties i.e., greeting and signing in visitors, answering phones, and directing calls
- Processed billing for clients
Administrative Receptionist
Livingston International
Southfield, MI
07.2014 - 12.2016
- Used PC to compose routine and non-routine correspondence
- Answered Telephone
- Collected and distributed mail
- Assisted with special projects/events
- Prepared Monthly Billing, PSA and Expenditure Reports
- Coordinated and scheduled appointments and meetings
- Processed and maintained general office requests
- Maintained general and personnel files
- Ordered specialty office supplies
- Handled travel arrangements
- Prepared expense reports
Sr. Administrative Assistant to the Operations Manager and Faculty Surgeons
UT MD Anderson Cancer Center
Houston, TX
06.2012 - 07.2013
- Used PC to compose routine and non-routine correspondence, memoranda, and reports
- Answered phones, screened calls, and took messages
- Received and directed visitors
- Maintained Operation Manager’s and Faculty’s Calendars coordinated and scheduled appointments and meetings
- Maintained Faculty’s CVs
- Opened, sorted, and prioritized all incoming mail
- Processed and maintained general office requests
- Maintained general and personnel files
- Handled inventory and orders all standard and specialty office supplies
- Handled travel arrangements
- Prepared expense reports
- Maintained operating budget for division
Executive Assistant to VP of Communications & Marketing
Metropolitan Transit Authority
Houston, TX
09.2006 - 09.2011
- Provided advanced secretarial duties or administrative tasks for the VP and staff
- Used PC to compose routine and non-routine correspondence, memoranda, and reports
- Answered phones, screened calls, and took messages
- Directed caller to appropriate person or provided information for inquiries
- Received and directed visitors
- Maintained VP’s Calendar, coordinated and scheduled appointments and meetings
- Opened, sorted, and prioritized all incoming mail
- Maintained general and personnel files
- Handled inventory and orders all standard and specialty office supplies
- Handled travel arrangements
- Prepared expense reports
- Maintained operating budget for division
Education
Bachelor’s degree - Business Administration
Devry University
Houston, TX09.2011
Executive Secretarial Program - Word processing
Burdett Business School
Boston, MA09.1992
College Preparatory Program -
Brockton High School
Brockton, MA06.1989
Skills
- Typing Speed 65wpm
- Microsoft Excel
- Microsoft Visio
- Microsoft Word
- Microsoft Publisher
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Access
- Microsoft Teams
- Critical thinking
- Evolve
- Concur
- Webex
- SAP
- Confidential data management
- Executive support experience
- Budget management experience
- Professional phone etiquette
- Travel arrangements expertise
- Office equipment maintenance
- Executive support
- Attention to detail
- Effective communication
Core Knowledge And Skills
- Typing Speed 65wpm
- Microsoft Excel
- Microsoft Visio
- Microsoft Word
- Microsoft Publisher
- Microsoft Outlook
- Microsoft Office
- Microsoft PowerPoint
- Microsoft Access
- Multi-line Phones
- Scheduling meetings
- Processing Invoices
- Critical Thinking
- Oral and Written Communication Skills
- Travel Arrangements
- Evolve
- Concur
- Webex
- Microsoft Teams
- Ordering Office Supplies
- P-Card Purchases
- Fax
- Scanner
- SAP
- IPro
Professional Development
- Devry University, Houston, TX, 04/01/09, 09/01/11, Completing courses in Business Administration to obtain Bachelor’s degree.
- Burdett Business School, Boston, MA, 01/01/92, 09/01/92, Certified graduate, Executive Secretarial Program with Word processing. Named on the Dean’s list.
- Brockton High School, Brockton, MA, 09/01/85, 06/01/89, Graduated College Preparatory Program with honors.
Timeline
Program Analyst
Chirality Capital Consulting/DOT
07.2023 - Current
Executive Assistant
Amazon
09.2022 - 07.2023
Sr. Administrative Assistant
Lyondellbasell
05.2018 - 09.2022
Release Customs Analyst
Livingston International
03.2017 - 05.2018
Administrative Receptionist
Livingston International
07.2014 - 12.2016
Sr. Administrative Assistant to the Operations Manager and Faculty Surgeons
UT MD Anderson Cancer Center
06.2012 - 07.2013
Executive Assistant to VP of Communications & Marketing
Metropolitan Transit Authority
09.2006 - 09.2011
Bachelor’s degree - Business Administration
Devry University
Executive Secretarial Program - Word processing
Burdett Business School
College Preparatory Program -
Brockton High School
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