Dequonna Wise

Work History

Senior Executive Assistant

Lendlease

Charlotte, North Carolina

01.2014 - Current

Handles high-level administrative tasks for a C Level Finance Executive.
Provided administrative support to the executive team (8 Direct reports/100 team members) managing calendars and scheduling meetings.
Organized executive presentations, reports, and correspondence for internal and external stakeholders.
Composed confidential communications on behalf of senior executives in response to inquiries from staff members or external contacts.
Coordinated travel arrangements including flights, hotels, transportation, visas, and itineraries.
Acted as a liaison between the executive team and other departments within the organization.
Prepared agendas for meetings in consultation with the executive team to ensure all necessary materials were available prior to each meeting.
Created monthly expense reports for senior executives utilizing accounting software programs such as SAP Concur/Oracle R12.
Reviewed incoming emails and directed them to appropriate personnel based on their content or urgency level.
Developed processes for streamlining workflow among various departments within the organization by establishing effective communication channels between teams.
Transcribed minutes of meetings accurately using technology such as Microsoft Word or Google Docs.
Handled event planning by coordinating catering services, reserving venues, ordering supplies.
Managed multiple projects simultaneously while ensuring deadlines were met without compromising quality standards.
Coordinated executive's daily calendar and planned appointments and events.
Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
Set up meeting and event logistics for senior management and updated calendars.
Executed special objectives and projects in response to executive team and board member requests.
Approved travel expenses and reimbursement requests from managers and other administrative support professionals.
Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
Facilitated accurate schedule management and event coordination for senior leadership.
Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
Orchestrated Board of Directors meetings and created agendas and meeting materials.
Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
Handled confidential information with discretion and integrity.

Events/Conference Coordinator

Uniquely Qualified Inc.

Charlotte , NC

11.2020 - 10.2024

Organized and coordinated conference logistics, including venue selection, catering, audio and visual equipment needs, and transportation.
Developed marketing materials to promote the event such as brochures, flyers, e-mail blasts and website content.
Assisted with budget development and tracked expenses related to conference planning.
Created detailed reports on attendance numbers, registration fees collected and other pertinent information regarding the conference.
Collaborated with vendors in order to secure competitive pricing for all conference related needs.
Coordinated pre-conference activities such as workshops or seminars.
Managed day-of operations ensuring that all aspects of the event ran smoothly from start to finish.
Conducted post-event analysis to measure success against goals set prior to the event.
Provided support to staff members during setup and breakdown of the event space.
Served as a liaison between clients and vendors throughout the planning process.
Developed timelines for each phase of the conference planning process in order to ensure deadlines were met.
Researched potential speakers for keynote addresses or panel discussions.
Prepared presentations for sponsors outlining benefits associated with their involvement in the conference.
Monitored social media accounts related to the event in order to engage with attendees before, during and after the conference.
Handled inquiries from participants regarding travel arrangements, lodging accommodations and other logistical matters.
Coordinated volunteer recruitment efforts for those interested in assisting at the event.
Ensured compliance with local laws or regulations pertaining to hosting events of this size.
Planned, organized and conducted meetings and teams conference, including drafting agendas, supplying pre-event informational materials, preparing venues and following-up with attendees to clarify or provide additional pertinent information.

Executive Assistant

New Haven Hospice Care

Rock Hill, South Carolina

06.2010 - 01.2014

Handled high-level administrative tasks, including but not limited to managing schedules, coordinating meetings for 40+ employees.
New-hire onboarding.
Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
Maintained confidential records and files related to executive operations.
Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
Provided administrative support in preparing contracts, invoices, purchase orders, and other documentation required for daily business activities.
Developed effective filing systems for easy retrieval of information when needed.
Monitored incoming emails and responded accordingly in a timely manner.
Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow.
Assisted in developing policies and procedures pertaining to office administration matters.
Assisted in organizing conferences, seminars and other events as directed by the executives.
Managed all aspects of catering needs for special events hosted by the organization.
Scheduled appointments for executives with external parties such as vendors or suppliers.
Maintained company confidence and protected business operations by keeping sensitive information confidential.
Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
Coordinated meeting and work schedules for staff teams and executives.
Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
Set up meeting and event logistics for senior management and updated calendars.
Made travel arrangements to provide executives seamless and travel policy-approved business trips.

Summary

Overview

Work History

Senior Executive Assistant

Events/Conference Coordinator

Executive Assistant

Education

High School Diploma -

Project Management -

Skills

Certification

References

Timeline

Similar Profiles

Joanna DimitrionJoanna Dimitrion

Margarita CorbettMargarita Corbett

Lisa WilkinsLisa Wilkins