Desarae M. Coby
Lancaster,TX
Summary
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
21
21
years of professional experience
Work History
Records Management II
Telesolv Consulting / DSI
Dallas, Tx
- Hours worked – 40 per week
- Formulate and oversee the implementation of Department/Agency policy and guidance for record-keeping in accordance with Department/Agency strategic plan; Congressional mandates for all electronic and non-electronic records; National Archives and Records Administration (NARA) regulations, standards and guidance; and appropriate national and international professional records/information management standards
- Prepare records for retirement and transfer to the federal record center
- Provide manager with the statistical information required for weekly and monthly reports
- Perform inventory of record holdings in EPA offices
- Reviews proposed electronic systems during the design phase to ensure recordkeeping requirements and public access requirements are incorporated
- Provide necessary support to ensure the accountability, transparency, and regulatory requirements are met
- Serves as the department/agency senior technical expert on agency-wide electronic and non-electronic records management issues
- Advises senior program managers, and the Federal Record Center on adequacy of documentation and creation and management of agency records, keeping senior management informed on current and projected operational requirements, issues, legislative, and regulatory matters
- Facilitates communications among these offices in matters relating to records/information assets and the management of risks to those assets
- Participates in Department/Agency capital planning process for all major information systems to ensure that records management functionality appropriate to the records/information assets they support is included in system design
- Advises program managers and IT managers on metadata requirements necessary to achieve this functionality
- Perform general office duties such as, pulling files when requested, making copies, and processing request through electronic systems
- Routinely maintain filing, record-keeping, and records management systems
- Aide in answering and routing phone calls, taking messages, providing records, and greeting the EPA staff and customers
- Train EPA staff and managers on the latest electronic systems
- Prepare monthly and weekly reports as necessary, create and edit correspondence, letters, memoranda, and reports
- Respond to inquiries and interprets rules, regulations, policies, and SOP procedures
- Produced, assembled, and maintained all files and loose documents using document and records management programs
- Review operating practices and implement improvements where necessary
Contractor
SAIC / Toeroek Associates, Inc
Dallas, Tx
12.2004 - 12.2014
- Data Entry, R6 EPA, Hours worked – 40 per week
- Compiled and entered data for charts, graphs, databases, summaries, and reports
- Built, maintained, and update inventory: of active and inactive records as well as litigation records on hold
- Archived and lifted boxes weighing at least 50lbs to be sent to the federal records center
- Responsible for the effective and appropriate management of the Environmental Protection Agency's records from their creation through to their eventual disposal/archive
- Upon request provided paper documents as well as information on how to gain access to electronic records using SEMS
- Processed case reports, voluntary statements, and summaries for EPA Agents, and Auditors, for cases in litigation
- Ensured that legal obligations were met for the creation and retention of both paper and electronic records
- Updated and maintained office calendar of appointments, activities, and meetings for supervisors
- Assisted EPA personnel with record verification as requested
- Worked closely and proactively with legal counsel within the Department/Agency to ensure that records/information assets are managed to ensure government accountability, protect the interests of the public, and mitigate records-related litigation risks
- Took dictation and minutes and accurately entered data
- Researched and Analyzed FOIA/PA information to respond to requests and develop status reports to support agency reporting requirements;
- Prepared responses to FOIA requesters and agency management as requested; liaison with agency FOIA Contact Officers
- Used information technology such as computers in administering, and managing information, as well as for a wide variety of record keeping, correspondence, and tracking operations throughout the government information management lifecycle
- Redacted documents in accordance with agency/entity FOIA protocols which include annotating appropriate FOIA exemptions on records
- Supervised, coached and trained lower level staff
Computer Record Controller
Dallas Independent School District / Charles A. Gill
Dallas, Tx
10.2002 - 06.2011
- Hours worked – 40 per week
- Overseen proper reporting and recordkeeping related to student attendance and enrollment including transfers, withdrawals, statistical reports, and census cards
- Ensured students, parents, and others who visit the office received proper assistance in matters relating to enrollment, transfer, attendance, etc
- Maintained adequate and accurate student records regarding class schedule, transcripts, and attendance
- Served as the official record keeper and administrative assistant for the campus
- Interface with other school districts concerning student transfer records using electronic systems
- Planned and scheduled tasks, taking into consideration school priorities and the departmental calendar
- Understood and correctly used computer systems to support data transmissions, student database inquiry's, and printed products
Education
Computer Science
ITT Technical Institute
2014
Navarro Jr. College
Diploma - undefined
David W. Carter High School
Skills
- Microsoft Office Suite, Word, Excel, PowerPoint, Share Point, Microsoft Access, People Plus, and Outlook
- Customer Satisfaction
- Business Correspondence
- Employee Timesheet Processing
- Document Distribution
- Processing Documents
- Records management specialist
- Reporting, Meeting Minutes, Records Management
- Financial records management
- Employee records management
- File and records management
- Records management professional
- Production records management
- Student records management
- Electronic records management
- Records Management Systems
- Client records management
- Case records management
- Program records management
- Budget and records management
- Scrupulous records management
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
Everybody gets so much information all day long that they lose their common sense.
Gertrude Stein
Timeline
Contractor
SAIC / Toeroek Associates, Inc
12.2004 - 12.2014
Computer Record Controller
Dallas Independent School District / Charles A. Gill
10.2002 - 06.2011
Records Management II
Telesolv Consulting / DSI
Computer Science
ITT Technical Institute
Navarro Jr. College
Diploma - undefined
David W. Carter High School