DeShonda R. Green
Spring,Texas
Summary
Dedicated Executive Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
28
28
years of professional experience
Work History
Executive Assistant II
Texas Department of Criminal Justice
04.2022 - 04.2025
- Coordinates and prepares, edits, and distribution of correspondence, reports, forms, and documents; complies and edits data for databases
- I am 1 of 3 Executive Assistants with rotating duties and responsibilities: The RUN, mail, managing BPP calendar for voters and conference room
- Maintains filing and entries for parole eligible inmates, record keeping, and records management systems Microfocus and Oims to include automated information systems
- Prepare, interpret, and disseminate, information concerning BPP Programs and Procedures; respond to inquiries regarding offenders, victims, attorneys and administrative regulations, policies, and procedures
- Coordinates work with Local, State and Federal Agencies and Private Organizations; and aids in answering and routing phone calls
Administrative Assistant IV
Texas Department of Criminal Justice
12.2021 - 04.2022
- Rehabilitation Tier Tracking and Placement Program in the Rehabilitation Program Area
- Monitoring and Tracking Inmate Program Referrals, Enrollment, and Completion in the Rehabilitation Programs; and provided liaison and technical assistance to Facility Departments regarding inmate program placement and individualized treatment plan process
- Coordinates and prepares, edits, and distribution of correspondence, reports, forms, and documents; complies and edits data for databases
- I make calculations and prepare summaries for reports
- Develops and maintains filing, record keeping, and records management systems to include automated information systems
- Prepare, interpret, and disseminate, information concerning TDCJ Programs and Procedures; responds to inquiries regarding technical program and administrative regulations, policies, and procedures
- Coordinates work with Local, State and Federal Agencies and Private Organizations; and aids in answering and routing phone calls
Administrative Assistant III
Texas Department of Criminal Justice
06.2019 - 12.2021
- Evaluate and process offenders using a series of laws and complex procedures for release recommended by the State of Texas Board of Pardons and Paroles
- Provide administrative support to Offender family members seeking release status
- Assist in guiding other TDCJ departments as well as County, Out of State; USM, FED & ICE according to the TDCJ policies and procedures
- Review scheduled releases processed by other release staff for accuracy and eligibility for release
Executive Administrative Coordinator
Gowan Inc.
02.1997 - 11.2018
- Provide executive support to Management staff and 16 Project Managers of the Plumbing/ HVAC (heating, ventilating, and air-conditioning) department
- Provide telephone coverage for department
- Greet, screen and route customer/vendor telephone calls and visitors
- Create spreadsheets, presentations, memos, letters, timekeeping/payroll, air balance reports, safety manual assembly and distribution, create new project documentation, track warranty letters, etc
- Coordinate travel schedules, confirm reservations, prepare travel reimbursements, purchase requisitions, check requests, AP/AR
- Coordinate scheduling meetings, preparing all documents, schedule conference rooms, catering, audio visual equipment, create agendas and prepare and distribute meeting notes
- Maintain and purge office files, bookcases, slides, disposal of outdated documentation; update central file system; create O & M manuals, process City permits requests
- Maintain office equipment contracts and maintenance (fax machine, copier, plotters, printers, etc.) Also maintain building maintenance
- Order and maintain adequate inventory of office supplies, pick up and distribute interoffice and jobsite mail, and faxes
- Track and report all jobs $250,000 and above
- Track and report employee uniforms
- Be accountable for the Project bid board, also making sure that all drawings for specific projects are in order and ready for the Project Manager to submit pricing
Education
Associate Degree - Liberal Arts
Lone Star Community College
05.2019
Skills
- Proficient Typing Skills: 50-60 WPM
- Effective Communication Skills
- Advanced Microsoft Word Skills
- Excel Proficiency
- Effective PowerPoint Presentations
- AP/AR procedures
- Invoice Router
- Skilled in Adobe Tools
- TCIC
- NCIC
- DPS
- TDCJ Micro Focus
- OIMS systems
- Strong Organizational Skills
- Professional Expertise
- Effective Communication Skills
- Reliable Team Player
- Energetic team player
- Effective Business Writing
- Service Excellence Focus
- Proficient in MS Office Suite
- Virtual Meeting Coordination
- Proficient in Handling Multi-Line Phone Calls
- Policy Adherence
- Mail System Coordination
- AR/AP
- Legal Office Support
- Quality Assurance
- Payroll Management
- Proactive Learner
- Administrative Support Professional
- Proficient in 10-Key Data Entry
- Resilient Response to Challenges
- Schedule & calendar planning
- Document preparation
- Goal-Oriented Planning
- Travel Management
- Executive Assistance
Timeline
Executive Assistant II
Texas Department of Criminal Justice
04.2022 - 04.2025
Administrative Assistant IV
Texas Department of Criminal Justice
12.2021 - 04.2022
Administrative Assistant III
Texas Department of Criminal Justice
06.2019 - 12.2021
Executive Administrative Coordinator
Gowan Inc.
02.1997 - 11.2018
Associate Degree - Liberal Arts
Lone Star Community College