Dynamic Office Manager at GHJ Farms with a proven track record in streamlining operations and enhancing customer satisfaction. Expert in payroll processing and relationship building, I successfully implemented an automated invoicing system, reducing processing time by 30%. Committed to fostering a collaborative team environment while achieving organizational goals. Professional with high standards and results-driven approach, prepared for role of Office Manager. Skilled in team collaboration, adaptable to changing needs, and reliable. Proficiencies include administrative management, scheduling, budgeting, and staff coordination. Known for effective communication, problem-solving, and organizational skills.
My job responsibilities are but not limited to,
~Paying all the farm bills
~Making sure all supplies stay stocked and ready for use
~Keeping the farm grounds and offices are clean and presentable
~Running errands to receive parts or anything that the technician may need last minute
~Writing checks for all companies that do work with the farm
~Making sure all paper work is filled correctly and promptly
~Making sure all employees hour are put into our system so they get paid on time
~Making sure all employees know their schedules and the tasks that need to be done that day and week.
~ Reaching out to all individuals who owe money and collecting their payments on time.
~ Writing up loan paperwork for anyone who is apply for a loan through our business
~ Keeping track of all projects that need to be completed by the farm and make sure they are completed on time
~Keep all customers who do work with us up to date on the project they drop off with us.
~Oversaw inventory management, ensuring adequate supply levels while minimizing waste and reducing costs
~Coordinated office moves and renovations, successfully minimizing downtime and disruptions to workflow
~Implemented new software systems for project management, resulting in improved team collaboration and productivity
~Maintained confidential employee records, ensuring compliance with privacy regulations
~Assisted in the recruitment process by screening resumes, conducting initial interviews, and coordinating candidate assessments
~Prepared reports on office expenses, budget variances, and operational performance for senior management review
~Negotiated contracts with vendors for office supplies/services to secure cost-effective solutions without compromising quality or service levels
~Developed standardized procedures for administrative tasks such as travel arrangements, expense reporting, and meeting coordination
~Provided training to new employees on company policies/procedures as well as proper use of office equipment/software tools
~Managed relationships with external stakeholders such as clients, suppliers/vendors, contractors/subcontractors in a professional manner
~Streamlined the invoice processing system by implementing an automated software solution resulting in a XX% reduction in processing time
~Led a team of administrative staff members in achieving departmental goals through effective delegation of tasks
~Improved customer satisfaction ratings by implementing a feedback system that resulted in an increase of positive reviews
~Implemented a comprehensive disaster recovery plan that ensured minimal disruption during unforeseen events
~Managed the office budget, tracking expenses and identifying areas for cost-saving measures