
Dependable and detail-oriented Administrative and Program Assistant with 8+ years of combined experience in office management and childcare settings. Skilled at maintaining organized operations while providing supportive, hands-on care for students. Proficient in reception, record-keeping, inventory management, and professional communication with staff, parents, and program participants. Adept at multitasking in fast-paced environments and supporting both staff and students efficiently.
• Maintain and update detailed student records, including daily logs and personal information, ensuring accuracy and confidentiality.
• Write and file incident reports in accordance with organizational safety protocols and reporting standards.
• Manage daily student attendance and dismissal processes, including sign-out verification and direct parent/guardian communication.
• Communicate with staff via walkie-talkie to coordinate transitions and uphold student safety protocols.
• Assist with organization and upkeep of storage units; track and inventory materials, supplies, and equipment to ensure availability for programming.
• Develop and deliver age-appropriate lesson plans for elementary students using Google Slides and interactive teaching methods.
• Prepare and organize classroom materials to support smooth lesson execution and student engagement.
• Collaborate with team members on behavior management, daily scheduling, and program operations.
• Maintained office equipment and ensured supplies were well-stocked to promote efficient operations.
• Facilitated weekly one-on-one meetings with mentor team members.
• Provided guidance and support to youth mentees on a daily basis.
• Participated in multidisciplinary team meetings to discuss complex cases.
• Maintained detailed records of attendance, student progress, and behavior logs.
• Designed and led daily workshops focused on communication and social-emotional development.
• Collaborated with staff and families to identify needs and implement learning strategies.
• Assisted in planning and executing daily schedules and program operations.
• Connected individuals with relevant community resources and coordinated referrals.
• Built partnerships with related organizations to develop support and gain greater attention for important issues.
• Maintained detailed records of youth attendance, participation, and progress.
• Managed student records and data entry using Excel and physical filing systems.
• Supported general administrative tasks and classroom assistance.
• Coordinated catering services for various functions, including sales trainings and department meetings.
• Maintained office equipment and ensured supplies were well-stocked to promote efficient operations.
• Provided administrative support to the executive team, including scheduling meetings and managing calendars.
• Maintained and updated over 100 confidential client files, adhering to HIPAA standards.
• Managed phone systems, appointment reminders, and daily office operations.
• Supported three mental health professionals with client coordination and communication.
Effective communication with parents, staff, and collaborators
Scheduling coordination and data management
Organizational efficiency and time prioritization
Front office operations, reception, and data entry
Inventory monitoring and supply management
Proficient in Microsoft Office Suite, Google Workspace, and general office technology