Summary
Overview
Work History
Education
Skills
Software
Certification
Timeline
Generic
Devone DeBenedictis

Devone DeBenedictis

Bedford,MA

Summary

Dynamic Office Manager with more than 10 years of experience in enhancing administrative operations in both in-office and remote environments. Proficient in budget management, building relationships with clients and vendors, scheduling, and staff coordination, all aimed at ensuring a smooth workflow and operational efficiency. Specialized expertise in the construction industry allows for effective navigation of complex project demands and promotes collaboration among diverse teams.

Overview

2022
2022
years of professional experience
1
1
Certification

Work History

Virtual Office Manager

Fast Mobil Truck Repair
  • Increased overall productivity through the implementation of time-management strategies and task prioritization methods.
  • Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
  • Handled payroll processing accurately, ensuring timely payments to all employees.
  • Created organized filing system to manage department documents.
  • Enhanced customer satisfaction by promptly addressing inquiries and resolving issues via phone or email.


Operations Coordinator

S&J Heating and Air Conditioning, LLC.
02.2019 - 03.2021

Office Assistant Manager

Irving House at Harvard
02.2014 - 02.2019

Office Manager

BLM&C Electrical Corp., Inc.
03.2021 - 2024
  • Directly supporting the Vice President and Director of Operations
  • Generating and sending customer invoices from purchase orders or proposals.
  • Creating, notarizing, and distributing AIA documents and related paperwork.
  • Managing accounts receivable to track collections, run aging reports, and contact customers about overdue payments.
  • Handling accounts payable by processing vendor and subcontractor invoices.
  • Maintaining vendor accounts in good standing.
  • Reconciling bank, credit card, and line of credit accounts monthly to resolve discrepancies and ensure audit readiness.
  • Manage company insurance policies (GL, Auto, W/C).
  • Retrieve Certificates of Insurance (COIs) for projects, manage claims, and conduct audits.
  • Complete forms like Vendor Credit Applications and onboarding for contractors.
  • Process weekly payroll and oversee benefits for 15+ employees.
  • Handle onboarding for new hires.
  • Oversee front office operations, greet clients, respond to calls, and maintain supplies and equipment.

Education

High School Diploma -

Shawsheen Valley Technical High School
01-2007

Skills

  • Effective Communication
  • Analytical Problem-Solving
  • Scheduling Coordination
  • Document Management
  • Proficient in Relationship Management
  • Invoice Processing
  • Compliance Monitoring
  • Payroll and Budgeting
  • Policy and Procedure Modification

Software

QuickBooks 

Adobe 

Microsoft Office 

Oracle/Textura 

GC-Pay eBility 

Paychex

Certification

  • Commonwealth of Massachusetts
  • Notary Public

Timeline

Office Manager

BLM&C Electrical Corp., Inc.
03.2021 - 2024

Operations Coordinator

S&J Heating and Air Conditioning, LLC.
02.2019 - 03.2021

Office Assistant Manager

Irving House at Harvard
02.2014 - 02.2019

Virtual Office Manager

Fast Mobil Truck Repair

High School Diploma -

Shawsheen Valley Technical High School

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