Summary
Overview
Work History
Education
Skills
Software Highlights
Timeline
Generic

DeWahn Coburn

Waldorf,Maryland

Summary

Experienced Accounting Manager offering 18-year background analyzing and evaluating balance sheets and financial records. In-depth knowledge of accounting and financial principles coupled with familiarity of day-to-day accounting tasks. Strong communicator well-versed in performing budgeting and financial planning.

Overview

21
21
years of professional experience

Work History

Accounting and Finance Consultant

Your Part Time Controller
Washington, DC
09.2021 - Current
  • Supervise accurate, efficient and compliant completion of monthly financial reporting packages.
  • Complete journal entries, reconciliations and account analysis to prepare monthly and quarterly financial documents and general account management.
  • Review internal controls to monitor critical areas of financial control and devise corrective actions to address risks or deficiencies.
  • Work with CEO, Director of Fiance, and/or executives to create annual budget and track actual expenses against projected expenses.
  • Prepare documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Gather financial information, prepare documents, and close books.
  • Create budgets and forecasts for management group to meet regular accounting deadlines.
  • Help clients navigate interactions with tax authorities and legal concerns related to financial matters.
  • Support monthly reporting analysis to achieve validation of internal reports and to reconcile production operations and general ledger.
  • Set up and improve accounting systems and processes to meet business needs and maximize operational success.
  • Reviewe accounting structures and procedures on regular basis to identify areas in need of improvement.
  • Reconcile accounts and review expense data, net worth and assets.
  • Document cash, credit, fixed assets, accrued expenses and line of credit transactions.
  • Complete daily cash functions like account tracking, payroll and wage allocations, budgeting, donations, cash and banking reconciliations.

Budget Management Manager

Prince George's County Health Department, Maryland
Largo, MD
07.2018 - 08.2021
  • Analyzed revenues, expenditures and cash management.
  • Reviewed operating budgets periodically to analyze trends affecting budget needs.
  • Prepared comparative analysis of operating programs by analyzing costs in relation to services performed.
  • Developed and maintained monthly overtime report to address inefficiencies agency-wide.
  • Executed financial controls, procedures, systems and forecasting techniques to evaluate budget status.
  • Performed month-end account analysis, headcount and salary reports, and related journal entries.
  • Trained staff on systems, enhancements and financial processes.
  • Directed preparation of regular and special budget reports to interpret budget directives and establish policies for execution.
  • Prepared project budgets, forecasting and inventory, and material pricing points.
  • Oversaw high-volume accounting operations with 9-person team focused on efficient budget administration, AP/AR and other financial management needs.
  • Developed and maintain budgetary processes and periodic reporting standards to meet the reporting requirements of the Prince George's County Government, the Department of Health & Mental Hygiene (DHMH), any other funding agency, while following generally accepted governmental accounting and budgeting principles.
  • Ensured budgets were prepared, monitored, tracked, and explained appropriately.
  • Reviewed analysis and approved reconciliations performed by Budget Analysts and Program Administrators, regarding the adequacy of justification, accuracy and clarity of documentation, additions or deletions based on current year (CY) or prior year (PY) fiscal year's expenditures and revenues.
  • Supervised staff of 9 which included prioritizing the workload and ensuring accurate and timely budget/financial reporting as well as maintaining current position descriptions and completing annual performance appraisals.
  • Assisted in the preparation of financial requests for grant applications, grant budget modifications, supplemental or reductions as needed for appropriation adjustments or County supplemental appropriation legislation, expenditure justifications etc.
  • Monitored fiscal compliance for grants, budgets, and procurement. Prepare and submit supporting financial data for grant application(s)
  • Served as the liaison to Office of Management & Budget (OMB), Office Of Finance (OOF), Office of Central Services (OCS), Grantor, & funding entities for each budget. Monitor appropriation requests to OMB & OOF.
  • Reviewed and approved all personnel actions requests ensuring approval at the division level and ensuring availability of funding/ compliance with Personnel Law.

Manager, Financial Operations

Dumbarton Oaks Research Library And Collection
Washington, DC
03.2012 - 07.2018
  • Managed day to day operations of finance team which included payroll, accounts receivables, accounts payables, gift and endowment processing, budgeting and financial closings.
  • Fulfilled management responsibilities: interpreting and applying staff policies; set annual work goals and conducted performance reviews; providing job coaching and oversaw employee development for direct reports
  • Assisted with the annual budget process; including the 5-year capital plan, payroll planning, coordination of departmental budgets, preparation of the budget submission, and production of required reports.
  • Reviewed, evaluated, and documented internal controls to ensure that assets are adequately safeguarded
  • Evaluated interim budget-to-actual and year-over-year performance for various areas and provide analytical summaries to the Director of Finance.
  • Worked closely with program directors and staff to monitor/explain budget variances monthly or as needed.
  • Oversight of the administration of benefits including health, dental, life and disability insurance, flex accounts and pension contributions
  • Managed month-end, quarter-end, and year-end close including reconciliations, variance analysis, journal processing, financial forecasting & reporting
  • Prepared schedules for annual 990 report
  • Maintained the reconciliation of: bank accounts, balance sheet and fixed asset accounting, Facilities Management, and various staff to monitor progress of major capital projects.
  • Reviewed and Approved Fixed assets in Oracle and maintain schedule.
  • Approved regular payroll submissions for employees.
  • Served as the departmental liaison to FAS Central Accounting and Finance for tax filings, audits, and represented the departments' interests on relevant FAS and University policies.

Staff Accountant

Dumbarton Oaks, Research Library And Collection
Washington, DC
12.2004 - 03.2012
  • Managed day to day cash operations including, wires, account funding and daily cash reporting
  • Reviewed and approved invoice batches submitted for payment.
  • Processed wire transfers and journal funding transfers reconciling to monthly bank statement.
  • Prepared bank reconciliations and associated journal entries.
  • Reconciled various balance sheet accounts and prepare associated schedules.
  • Year-end closing entries including reconciliations and accruals.
  • Administered the corporate purchasing card program overseeing the use and statement review process enforcing the corporate card policy.
  • Oversaw the preparation and submission of 1099 forms and 1096 transmittal reporting.
  • Updated general ledger account coding system to meet all internal and external reporting requirements
  • Analyzed variances to budget and forecast; communicating results to internal staff
  • Assisted with the preparation of the annual and mid-year budgets.

Staff Accountant

Volunteers Of America Chesapeake
Lanham, MD
01.2003 - 12.2004
  • Prepared journal entries and reconciled general ledger and subsidiary accounts; prepared monthly financial statements, including distributing monthly revenue and expenditure reports
  • Processed and reviewed monthly expense reallocations.
  • Reviewed reconciliation of accounts payable and A/P aging schedules each month.
  • Responsible for monthly financial statement preparation for three subsidiary companies.
  • Reconciled Revenue and Balance sheet accounts and posted adjusting entries for major corporation and 3 subsidiaries • Responsible for reconciling prepaid accounts and reallocating expenses monthly within 30+ programs.
  • Responsible for depreciation entries and maintained fixed asset schedules.
  • Reconciled Bank accounts including operating, subsidiaries and petty cash accounts
  • Prepared salary and vacation accruals for subsidiaries.
  • Recorded inter-company transactions, maintaining schedule of liabilities.
  • Liaison between accounting and Program directors regarding financial statement analysis.
  • Prepared the annual renewal applications of all insurance coverage including: General Liability, Professional Liability, Automobile Coverage, Property, and other coverage for multiple locations.
  • Maintained schedule of insurance including reallocations of expenses including adding, dropping, increasing, or decreasing coverage as necessary.
  • Maintained rental leases, vehicle registrations, and tag renewal schedules with supporting documentation.
  • Oversaw annual filing of 1099 forms and 1096 summaries.

Accounts Payable Specialist

Volunteers Of America Chesapeake
Lanham, MD
01.2001 - 01.2003
  • Responsible for processing of all incoming invoices for payment including 50 rental properties, 37 car and lease payments, and numerous credit accounts through 4 entities.
  • Coded, batched, and entered numerous invoices per week verifying cost centers and grant coding.
  • Processed manual check requests weekly following company guidelines and authorization limits.
  • Updated annual budgets accurately.
  • Voided checks and made adjustments to the General Ledger.
  • Assisted with month-end closing.
  • Reconciled Accounts Payable to General Ledger.
  • Implemented W-9 processes to ensure accuracy of 1099 reporting for 4 entities.
  • Resolved vendor issues and implemented procedures to ensure resolution.
  • Weekly Bank Deposits Maintain Vendor Database.

Education

Bachelor of Science - Accounting

Strayer University
Newington, VA

Master of Science - Cyber Accounting

University of Maryland - University College
Hyattsville, MD

Skills

  • Accounting Systems
  • General Ledger Accounting
  • Variance Analysis
  • Generally Accepted Accounting Principles (GAAP)
  • Bank Reconciliation
  • General Ledger
  • Balance Sheets
  • Cash Management
  • Account Reconciliation
  • Financial Reporting
  • Staff Management
  • Financial Analysis
  • Budgeting
  • AP/AR Invoicing
  • Audit Coordination
  • Expense Reports
  • Financial Document Review

Software Highlights

  • Abila/MIP
  • Sage Intacct
  • Oracle
  • MS Excel
  • ADP Workforce Now
  • Harvard University Budgeting Software (HUBS)
  • Oracle Business Intelligence (OBI)
  • Harvard Crimson Online Marketplace (HCOM)
  • Common Reporting Environment for the Warehouse (CREW)
  • Grants Management Application Suite (GMAS)
  • Arts and Sciences Personnel Information Network (ASPerIN)
  • Reporting Utility for FAS (RUFFAS)
  • Systems Applications and Products (SAP)
  • Paycom
  • Intuit Quickbooks Online
  • Justworks
  • Peoplesoft
  • Harvard University Capital Planning (CPath)
  • Blackbaud

Timeline

Accounting and Finance Consultant

Your Part Time Controller
09.2021 - Current

Budget Management Manager

Prince George's County Health Department, Maryland
07.2018 - 08.2021

Manager, Financial Operations

Dumbarton Oaks Research Library And Collection
03.2012 - 07.2018

Staff Accountant

Dumbarton Oaks, Research Library And Collection
12.2004 - 03.2012

Staff Accountant

Volunteers Of America Chesapeake
01.2003 - 12.2004

Accounts Payable Specialist

Volunteers Of America Chesapeake
01.2001 - 01.2003

Bachelor of Science - Accounting

Strayer University

Master of Science - Cyber Accounting

University of Maryland - University College

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DeWahn Coburn