Dexter John Hipol

Reporting to the Managing Director

• Performs retail sales duties in a world-class Motorsports racing equipment outlet
• Maintain high-level product knowledge to recommend correct gear that best suit their intended use
• Build customer loyalty by maintaining good relationships, to promote increase of repeat-customers
• Liaise with factories/suppliers for restock, issue purchase orders and coordinate special orders
• Coordinates with freight forwarders for dispatch of shipments from suppliers, from pick up to delivery of the goods.
• Manage local courier deliveries of ordered products across UAE
• Received and assessed materials shipments, evaluating deliveries for quality and checking against invoice.
• Coordinated restocking of sales floor with current merchandise.

Reporting to the Logistics Manager

• Responsible for tracking all purchase orders (approximately 30 new purchase orders per day / 10-50 line items per purchase order)
• Ensured at purchase order delivery due dates are met, through constant communications/follow-ups and apply decision-making skills during critical scenarios
• Coordinated with buyers and site logistics teams to set priority of shipments for dispatch from consolidation points.
• Maintained up-to date po inventory record to analyze priorities and routine orders and plan shipment dispatch accordingly
• Ensured purchase order completion and without discrepancies
• Provided solutions and alternatives to project managers in case of failed scheduled deliveries by suppliers
• Data entry through ERP system for po status, line by line on daily basis, for corporate-wide visibility
• Reviewed and audited purchase and contract invoices for accuracy, legitimacy by 3-way matching process, before approving them for accounts payables.
• Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork

Reporting to the Procurement Manager

• Managed over 1,000 vendor records for up-to-date company profiles, compliance and performance
• Maintained the corporate's materials database
• Managed all vendors' banking information for payment remittances
• Provided guidance to procurement teams regarding proper use of item codes in ERP system to ensure accuracy of data in their purchase orders
• Ensured no debarred vendors were being utilized by procurement and sub contracts team, and that vendors would comply with corporate's terms prior to engaging in business
• Ensured that all vendors complied with company policies through various checks such as international trade and compliance regulations

Reporting to the Procurement Manager

Expeditor/Logistics support

• Overlooked 1 to 2 chartered flights weekly to South Sudan, containing 75 tonnes of purchased goods in support to rebuilding programs.
• Coordinated with logistics teams and freight forwarder to prioritize aircraft loads
• Handled critical purchases and deliveries to local consolidation points Handled cash payments

Procurement Officer:

• Processed an average of 10 requisitions daily
• Reviewed new request for quotations, assessed requirements and specifications
• Planned for vendor solicitations, contacted new potential suppliers and conducted market research to obtain best possible value of services
• Reviewed and conducted analysis of offers
• Negotiated with suppliers to achieve best total value procurement
• Prepared and maintained complete purchase order file in accordance with written guidelines and defined processed to support complete procurement cycle
• Maintained contacts with vendors, and suppliers to ensure proper adherence to terms and conditions outlined in purchase order and associated terms and conditions
• Revenue Generation - prospecting, qualifying, engagement. identifying new sources to lower costs.
• Responded to inquiries, maintained open line of communication with requestors, and provide purchases status to program management
• Planned, organized, prioritized and performed multiple tasks to execute job functions in orderly and efficient manner

Reporting to the Procurement Manager

• Handled sourcing of building materials and site equipment to numerous clients worldwide
• Assigned to work on procurement tasks that required 24hr turn-around time. Engaged in urgent-basis purchasing, re-packing, and deliveries
• Responsible for sourcing and building relations with new suppliers and achieved more competitive pricing and better payment terms
• Met with suppliers to assess changes and determine proper courses of action.
• Worked flexible hours on order to meet critical deadlines
• Performed solicitations, price and technical evaluations and awarded purchase orders
• Prepared quotations and bid offers to clients, successfully won major awards to supply internationally
• Proved successful working within tight deadlines and fast-paced atmosphere