DIANAH I. BALLENTINE
Celina
Summary
Detail-oriented legal specialist with extensive experience in supporting legal, compliance, and operational teams. Proficient in process alignment, workflow documentation, and issue resolution, ensuring business needs are met efficiently. Strong organizational skills combined with data analysis capabilities enhance administrative and operational tasks in fast-paced environments. Expertise in legal research, document preparation, and case management, with a commitment to confidentiality and integrity in all proceedings.
Overview
19
19
years of professional experience
Work History
Jr. FileMaker Developer & Data Analyst II
Scott and Associates LLC
Dallas
09.2019 - Current
- Streamlined legal department operations through document preparation and file maintenance.
- Tracked legal matters, deadlines, and workflows to ensure timely progress.
- Reviewed incoming requests and routed them to appropriate internal teams for prompt attention.
- Maintained and updated legal databases and matter-tracking systems for accurate reporting.
- Assisted with compliance documentation, including regulatory filings and policy updates.
- Corresponded with internal teams and external law firms to rectify discrepancies.
- Prepared quarterly reports featuring data extracts as requested by clients.
- Trained new employees on effective client information input and FileMaker usage.
File Maker Specialist & Case Assistant
Foley & Mansfield LLP
10.2014 - 01.2019
- Managed high-volume case management database (FileMaker), ensuring accuracy and compliance with deadlines.
- Collaborated with Legal, Accounting, and Billing teams to gather documentation and resolve discrepancies.
- Supported investigations by organizing evidence and preparing summary reports for interrogatories.
- Maintained accurate plaintiff and defendant records using FileMaker, 3E billing, and Mattershpere.
- Trained new employees on effective FileMaker usage while updating SOPs for compliance procedures.
- Created billing numbers, summarized work history, and prepared legal documents including Answers and petitions.
- Monitored docket assignments for attorneys and efficiently directed incoming phone calls throughout the year.
Assistant manager
Aeropostale
07.2013 - 10.2014
- Executed store opening and closing procedures efficiently.
- Processed bank deposits accurately and on time.
- Managed customer inquiries and handled high-risk returns effectively.
- Trained new employees to ensure operational readiness.
- Received and processed shipments to maintain inventory flow.
- Handled in-store and online returns with precision.
- Monitored daily sales to assess performance trends.
Legal Assistant
The Law Offices of Wendy Satin
11.2011 - 06.2012
- Directed incoming phone calls to appropriate personnel efficiently.
- Assisted with legal research and prepared comprehensive legal briefs.
- Organized and maintained filing systems for easy retrieval.
- Scheduled client appointments to optimize attorney availability.
- Managed office operations to ensure smooth daily functioning.
Legal Assistant
MK Publishers Legal Department
08.2006 - 07.2008
- Coordinated and conducted legal research to support case development.
- Edited and analyzed legal forms for accuracy and compliance.
- Summarized reports to highlight key findings and recommendations.
- Managed filing of paperwork to maintain organized documentation.
Education
Masters - Legal Studies
Washington University in St. Louis
St Louis, MO12.2018
Bachelors of Science - Justice Systems, Psychology
Truman State University
Kirksville, MO05.2011
Skills
- SPSS
- Attention to detail
- Time management
- Team training
- Excel
- PowerPoint
- Jira management
- Zabbix
- Lexis-Nexis
- Word
- Outlook
- Case management
- Client information input
- FileMaker development
- MatterSphere
- 3E billing Software
Accomplishments
- Truman Scholarship, 2006
- President’s Scholarship, 2007
- Vice President’s List, Fall 2011
Activities
- African Student Association
- International Club
- Habitat for Humanity
- Campus Christian Fellowship
- Women’s soccer team
Timeline
Jr. FileMaker Developer & Data Analyst II
Scott and Associates LLC
09.2019 - Current
File Maker Specialist & Case Assistant
Foley & Mansfield LLP
10.2014 - 01.2019
Assistant manager
Aeropostale
07.2013 - 10.2014
Legal Assistant
The Law Offices of Wendy Satin
11.2011 - 06.2012
Legal Assistant
MK Publishers Legal Department
08.2006 - 07.2008
Masters - Legal Studies
Washington University in St. Louis
Bachelors of Science - Justice Systems, Psychology
Truman State University