Diana DIAZ
Summary
Detail-oriented Real Estate Administrative Assistant with strong experience supporting agents and brokers in transaction coordination, leasing assistance, and accounts payable. Skilled in managing tenant communications, application processing, lease preparation, and vendor payments. Experienced in document management, scheduling, and customer service. Comfortable working efficiently in fast paced environments to ensure smooth office operations and exceptional client experiences.
Overview
8
8
years of professional experience
Work History
Real Estate Administrative Assistant
Master Real Estate
Aventura, FL
04.2024 - Current
- Assist property managers and leasing agents with day-to-day administrative tasks.
- Prepare and process lease agreements, renewals, and related documentation with accuracy.
- Maintain and update tenant records, lease files, and property management databases.
- Coordinate lease signings, tenant move-ins/move-outs, and communicate with tenants regarding lease terms and conditions.
- Respond to tenant inquiries professionally and in a timely manner, providing information or escalating issues as needed.
- Process accounts payable transactions, including invoice verification, coding, data entry, and payment scheduling.
- Maintain organized digital and physical filing systems for leasing, financial, and vendor records.
- Provide general administrative support, such as scheduling, correspondence, office supply management.
Office Administrative Assistant
Calixte Medical Center
Miramar, Florida
05.2023 - 04.2024
- Drafted and edited patient correspondence, service documentation, and internal memos
related to medical equipment servicing and facility operations.
• Managed patient equipment reimbursements, service orders, and vendor interactions.
• Arranged appointments for on-site evaluations for biomedical technicians and third-party
service providers.
• Scheduled and coordinated meetings with medical equipment suppliers, maintenance staff,
and internal healthcare teams.
• Operated medical center systems to generate reports, scan medical service records, and archive maintenance and equipment files.
Store Operations Lead
Target
Davie, Florida
08.2017 - 05.2023
- Tracked task completion milestones and maintained team calendars for store operations and
department schedules.
• Processed daily reports related to sales activity, inventory levels, and staffing updates.
• Coordinated with internal departments to support promotional events, team huddles, and
seasonal campaigns.
• Handled the intake and follow-up of guest service requests and correspondence, ensuring
timely documentation and resolution in alignment with Target’s service standards.
Education
Bachelor of Arts - Business Administration
Pontificia Universidad Católica Madre Y Maestra
Medical Administration/Assistant
Florida Career College
Miami, FLSkills
- Lease preparation
- Tenant communication
- Document management
- Accounts payable
- Property management software
- Customer relationship management
- Executive and administrative support
- Native fluency in Spanish and English
- Database and spreadsheet management
- Team management
- Leadership
- Project planning
- Calm under pressure
- Attention to detail
- Problem solving
- Administrative support
- Invoice processing
- Team building
Languages
English
Native/ Bilingual
Spanish
Native/ Bilingual
Timeline
Real Estate Administrative Assistant
Master Real Estate
04.2024 - Current
Office Administrative Assistant
Calixte Medical Center
05.2023 - 04.2024
Store Operations Lead
Target
08.2017 - 05.2023
Bachelor of Arts - Business Administration
Pontificia Universidad Católica Madre Y Maestra
Medical Administration/Assistant
Florida Career College
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