Diana Duraku
Staten Island,United States
Summary
Event and Facilities Coordinator with extensive capability of performing more than one task successfully. From coordinating and handling more than 300 events monthly, I can also juggle being the person of contact for Total Fire Protection, performing my daily walk throughs around Chelsea Market and 85 10th Ave Google Buildings, and connecting with the catering teams and events managers for last minute pop up events. I have been an executive assistant with 3+ years of professional administrative support to three C-level executives with a 2 year experience as a Construction Admin and an Interior Design Assistant. Coordinated with corporate events as an event planner. Ability to wear many hats as I managed with decorating, budgeting and vendor negotiating while meeting with tight deadlines. Assisted with designing the residential showrooms and leasing office for ARO - 242 w 53rd street and Dahlia - 212 W95th street. Received the role as the "Co-chair of the emerging professionals committee" for the Staten Island American Institute of Architecture to engage in setting up event presentations as well as construction site gatherings.
I am proficient in Microsoft Word, PowerPoint, Outlook, Excel, Newforma, Corrigo, Momentus, Sv3
Overview
7
7
years of professional experience
Work History
Facilities Events Coordinator
JLL, Jones Lang LaSalle @ Google
04.2022 - Current
- Increased efficiency by implementing new organizational systems; Corrigo, Momentus, SV3
- Communicated with Googlers on their day to day activities and events to ensure a smooth experience
- Coordinated cross-functional teams, resulting in seamless project execution and enhanced outcomes within Events, Facilities, Reception, and Moves Team
- Facilitated vendor management processes through Corrigo, as well as handling a timely service for inspections and improved relationships with Total Fire Protection
- Handled incoming and outgoing packages for large external events
- Managed workplace operations, space planning/move initiatives and event timelines for successful completion, ensuring milestones were met and deadlines were adhered to
- Improved team dynamic with First Agency event managers, Google event hosts, engineers, and the catering team, with regular communication and progress updates, fostering a collaborative work environment
Interior Design Assistant
CetraRuddy Architecture
07.2018 - 04.2020
- Prepared office presentations and visual documentation for clients to review
- Scheduled client appointments to meet with product vendors and discussed pricing
- Gathered pricing and lead times for furnishings, fixtures, and materials
- Corresponded with vendors for multiple client projects
- Assisted in designing residential showrooms and leasing office for ARO - 242 w 53rd street and 212 W95th street
- Created FF& E reports and purchasing
- Gathered all interior designers' time sheets and expense reports to confirm all reports were correct.
Associate AIA
CetraRuddy Architecture
04.2018 - 04.2020
- Co-chair of the emerging professionals committee
- Organized an AIA Staten Island Chapter Presentation where the City College of NY Spitzer School of Architecture presented their studio projects to the AIA Chapter
- Arranged a 20+ person construction site gathering to architects and students to help provide the outlook of the process of building
- Created the AIA Staten Island College and High School Scholarship award letter; contacted local high schools and colleges with information about their scholarship letter
- Attended member meetings for the CEO.
Construction Admin
CetraRuddy Architecture
03.2018 - 04.2020
- Provided administrative support to the project management team
- Verified insurance requirements, compiled information, and prepared reports
- Saved important emails, graphs, photos, and charts through Newforma
- Maintained hard copies and electronic documents and files for Human Resources
- Assisted in weekly timecard communications and other HR- related communications under the guidance of HR leaders
- Filed documents and made sure all confidential contracts were securely put away
- Assisted in reviewing payable checks with HR leaders
- Reviewed end of the month invoices.
Executive/ Admin Assistant
CetraRuddy Architecture
11.2017 - 04.2020
- Provided administrative and business support to the CEO's and other members of the firm
- Managed an active calendar of appointments, filed expense reports, and processed invoices for payments
- Handled all domestic and international travel reservations and requirements
- Answered telephone calls in a courteous manner and forwarded calls to the direct party
- Greeted all clients and visitors to ensure they received an outstanding first impression of the firm
- Maintained all office equipment including printers, copiers,and computers, as well as pantry necessities such as coffee machines, dish washer/dryer, and water machine
- Assisted with office shipping and mailing, monitored office supplies, and replenished stock
- Overlooked all conference rooms to confirm tables and chairs were clean, as well as water, tea, and coffee were provided.
Executive Assistant
CetraRuddy Architecture
06.2017 - 04.2020
- Managed and prioritized three C-level executives' schedules, handled meetings, managed expense reports, and processed invoices for payment
- Ensured clear communication from each executive to their project teams
- Arranged complex and detailed travel plans and itineraries for all business related meetings and events
- Planned and coordinated PR initiatives, Business Development events, partner retreats, holiday and office parties
- Kept the CEO's architectural licenses up to date and maintained all licenses on a database
- Answered and screened incoming calls while relaying messages appropriately
- Responsible for opening, sorting, and distributing emails and mail as well as prioritizing and categorizing phone calls and personal/business contact database
- Coordinated in-house and virtual meetings with internal employees and external partners/clients
- Provided notes and necessary materials needed to perform.
Education
Notary Public -
10.2021
Associate AIA -
04.2020
Bachelors Degree -
Pace University
05.2014
Skills
- Customer Service
- Microsoft Excel
- Fast Learner
- Effective Time Management
- Leadership Skills
- Communication Skills
- Ability to Multitask
- Microsoft Office
References
References available upon request
Extracurricular Activities
Community Service, St. John Villa Academy, Staten Island, 09/2009, 05/2010, Staff member of the summer school program in 2009, Performed 142 hours of service; assistant and secretary, Created outstanding interior designs for Christmas fairs and other events, Assisted the sisters of St. John Villa; filed important dates on their calendars and scheduled doctor appointments
Timeline
Facilities Events Coordinator
JLL, Jones Lang LaSalle @ Google
04.2022 - Current
Interior Design Assistant
CetraRuddy Architecture
07.2018 - 04.2020
Associate AIA
CetraRuddy Architecture
04.2018 - 04.2020
Construction Admin
CetraRuddy Architecture
03.2018 - 04.2020
Executive/ Admin Assistant
CetraRuddy Architecture
11.2017 - 04.2020
Executive Assistant
CetraRuddy Architecture
06.2017 - 04.2020
Notary Public -
Associate AIA -
Bachelors Degree -
Pace University
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