Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Diana Guardado

Frisco,TX

Summary

Highly skilled Contract Administrator with experience in combining complex assignments and improving processes to increase proficiency in project development and execution. Strong expertise in grasping new concepts quickly to allow for improved profit and cost savings.

Overview

35
35
years of professional experience

Work History

Contract Administrator

Parkway Construction & Associates
06.2021 - Current
  • Administer Owner contracts, subcontracts, and all associated construction documents from project start-up to close-out.
  • Generate change orders, joint check agreements, AIA documents, bond requests and IT tickets.
  • Organize and maintain records by copying and scanning documents, uploading files, and preparing binders.
  • Prioritize and work efficiently through large volumes of email and other correspondence.
  • Distribute incoming mail/packages and prepare outgoing packages; FedEx, UPS, Plan/Drawings Services, U.S. Mail, and couriers.
  • Other duties and tasks as assigned/requested by the Operations Support Team Coordinator and/or project management teams.
  • Plan and coordinate meetings; make travel arrangements.
  • Generate and analyse reports.
  • Prepare transmittals and overnight shipping labels.
  • Serve as part of a team of administrative professionals who communicate, support and back each other up.
  • Assume additional responsibilities and additional assignments per supervisor’s direction.
  • Completed bi-weekly payroll for 50 employees.
  • Oversaw contracts for over 6 different departments using both manual and automated strategies.

Assistant Purchasing Manager

DSI SYSTEM, INC
10.2020 - 06.2021
  • Company Overview: DSI System, Inc Dealer ATT and Direct TV based in Dallas, Texas.
  • Prepare and process requisitions and purchase orders for supplies and equipment. Maintain records of goods ordered and received. Direct and coordinate activities of personnel engaged in buying and distributing materials and supplies.
  • Maintain efficient usage of the Great Plains and run periodic reports. Monitor and maintain adequate inventories for five warehouses.
  • Analyse daily and weekly reports, verify customer requirements and submit recommendations.
  • Work closely with team members to resolve any potential issues. Review inventory level to maintain budget levels.
  • ROLE AND RESPONSIBILITIES

Team Lead, Customer Service

VIXXO
09.2019 - 03.2020
  • Company Overview: Vixen is a facilities Management company based in Dallas, Texas.
  • Connect with customers regarding service level agreements, scope of work, pricing and negotiate rates.
  • Analyze metrics with daily and weekly reports, verify customer requirements and submit recommendations.
  • ROLE AND RESPONSIBILITIES

Sr. Administrator

CEC ENTERTAINMENT INC
04.1990 - 08.2019
  • Company Overview: More than 29 years of contributing to the success of over 550 Chuck E Cheese restaurants by providing support to domestic, Peter Piper Pizza and international locations. Broad range of experience includes distributor management, new unit construction, day-to-day restaurant support, vendor relations as well as ordering/receiving administration and followup.
  • Supports new unit construction by collaborating with superintendents to coordinate the installation of phone lines, security systems, fountain equipment, CO2 lines, Ecolab chemical/dishwashers, trash removal services and the delivery of other pieces of décor and equipment to ensure the timely opening of all new locations.
  • Assists with international franchisee new units by providing logistical support as well as bilingual support when requested. Researching, analyzing, and resolving day to day challenges that occur within our restaurants, our support canter or with our vendors.
  • Provides daily support to our Chuck E Cheese locations to ensure our food and beverage distributor (PFS) makes accurate and timely deliveries.
  • Prepare and process requisitions and purchase orders for supplies and equipment. Maintain records of goods ordered and received. Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials and supplies.
  • Process sales purchase orders and maintain efficient usage of the Great Plains and run periodic reports. Monitor and maintain adequate inventories.
  • Maintains appropriate inventory levels on assorted items at our company-owned warehouse in Topeka, KS to ensure product availability is balanced with the wise use of company funds.
  • ROLE AND RESPONSIBILITIES

Education

Eagl Pass High School
Eagle Pass, TX
05-1982

Skills

  • Viewpoint Accounting System
  • Procure PM Project Management System
  • Pro-core Subcontractor Invoice System
  • Bluebeam
  • Smartsheet
  • Excel
  • Leadership
  • Management
  • Scheduling
  • People skills
  • Verbal and written communication
  • Vendor management
  • Meeting coordination
  • Fixed Assets
  • Negotiation
  • Purchasing
  • Supply Chain Management
  • Office Coordination
  • Pricing
  • Budgeting and Forecasting
  • Inventory Control
  • Sourcing
  • Proem Research and Resolution
  • Account Reconciliation
  • Journal Entries
  • Contract closeout
  • Relationships and rapport
  • Project Support
  • Analytical thinking
  • Data entry
  • Vendor relationships

Languages

Spanish - Fluent

Timeline

Contract Administrator

Parkway Construction & Associates
06.2021 - Current

Assistant Purchasing Manager

DSI SYSTEM, INC
10.2020 - 06.2021

Team Lead, Customer Service

VIXXO
09.2019 - 03.2020

Sr. Administrator

CEC ENTERTAINMENT INC
04.1990 - 08.2019

Eagl Pass High School

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