Diana Hutchings

Accounting - 8 companies, 2 states, 1 office

• A/R for residential contractors and municipalities up to $10 million annually.
• High volume of A/P with detailed entries by company, by job, and cost coding of work performed.
• Monthly sales tax reporting.
• File notice to owners, process lien releases and track lien rights.
• Record deposits, reconcile bank statements and credit card statements.
• Insurance including adding/deleting equipment, requests for certificates of insurance and annual audit.
• Business and corporate licensing.

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Office Manager – Payroll/Human Resources:

• Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
• Payroll processed in house for up to 50 employees in two states. Included reporting certified payroll and tracking of subcontractors reporting as the prime contractor.
• Bi-monthly payroll taxes and garnishments as well and quarterly payroll tax filings.
• Onboarding & offboarding – Used HR platform BambooHR.
• Negotiate and manage health benefits.
• Post job openings, conduct interviews, track reviews, disciplinary issues, training, allow/remove access (fuel/credit cards, laptops, cell phones, vehicles, etc…)
• CITC Apprenticeship program to meet apprenticeship goals on municipality work.
• Safety program – From meetings, policy & procedures to ordering gear.
• Building and site maintenance.
• Entertainment – One heck of an annual holiday party.

• Reduced delinquency rates by closely monitoring approximately 600 +/- customer accounts and promptly addressing overdue payments.
• Significantly improved overall debt recovery with proactive communications and persistent followups.
• Average monthly collections of $1,700,000 in accounts receivable.
• Maintained customer accounts by investigating and analyzing risk, approving credit for potential clients and continuing lines for current customers.
• Process notice to owners, lien rights, releases and trade references.