DIANA IBARRA
SugarCreek Twsp,Ohio
Summary
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
17
17
years of professional experience
Work History
Administrative Assistant
TJX Companies
07.2024 - Current
- Delivered excellent customer service through prompt responses to internal and external requests.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Maintained inventory of office supplies and placed orders.
- Organized company events to enhance team cohesion, coordinating logistics and catering for over 50 participants.
- Assisted coworkers and staff members with special tasks on daily basis.
Administrative Assistant
Nordson
Dayton, OH
06.2023 - 02.2024
- Supported General Manager and executive staff through scheduling meetings, coordinating complex international travel arrangements, and preparing crucial documents.
- Boosted team communication channels and ensuring timely responses to inquiries.
- Managed complex daily calendar adjusted schedules as needed.
- Coordinated meetings, conference calls, prepared agendas and set up facilities across multiple times zones.
- Coordinated on site and off site company events.
- Participated in preparation of presentations, reports, spreadsheets for General Manager.
- Composed and maintained confidential correspondence and reports in a timely manner
Bilingual Human Resources Administration
UGN
04.2022 - 03.2023
- Conducts new employee orientation.
- Updated HR database with new employee information, changes in benefits, and other details.
- Controls and maintains records of employees activities, such as attendance, vacation and leave of absence (LOA)
- Prepares monthly reports for employee headcount.
- Motivated employees through special events, incentive programs, and constructive feedback.
- Enhanced team workflows and employee job satisfaction by coordinating communication between managers and employees.
- Reconciled payroll discrepancies and responded to inquiries from employees.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
- Put together employee files and collected required digital or physical information to meet requirements.
- Worked closely with new hires, answering questions and addressing various concerns during onboarding process.
Portfolio Administrative Assistant
Vinebrook Homes
08.2021 - 04.2022
- Documents all records of resident’s interactions/transactions.
- Assisted coworkers and staff members with special tasks on daily basis.
- Works with Utility team to provide information about landlord utilities, questions and comments
- Uploading information in Yardi such as residents concerns, comments, provide information to residents about payments, balance, etc
- Scans checks from new move in’s, rent payments and applications to ensure all paperwork is completed properly
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Administrative Assistant
Waterford UPSTART
Taylorsville, UT
11.2019 - 02.2020
- Equipment check in/check out
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Oversee all projects for the Operations team (Salesforce)
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Order food/Catering for executive meetings
- Oversaw different projects for senior administration.
- Liaised between visitors, employees vendors and maintained effective lines of communication.
Family Education
Liaison, Waterford UPSTART
08.2018 - 10.2019
- Creating a supportive relationship with your assigned families from enrollment to graduation
- Staying in communication on a weekly basis with your designated families to answer questions and offer motivational tips to encourage the child’s software usage and inspire parents to become a champion of their child’s kindergarten success
- Managing software usage and family profiles using an online management system
- Met student achievement goals through clear communication and innovative education module design.
- Collaborated with administrators to determine course objectives.
- Receiving incoming phone calls regarding program information, usage and software.
Executive Assistant
Grupo Garza Ponce Vivienda
Mexico
07.2010 - 12.2011
Executive Assistant
Grupo Villacero
Mexico
07.2009 - 07.2010
Education
B.A. - Spanish, Latin-American Studies
Weber State University
UT2015
TOEIC., Test of English for International Communication - undefined
EF International School of English
Toronto, CA2006
BS - Industrial and Systems Engineering
Universidad Mexico Americana Del Norte University
Reynosa2003
Skills
- Highlights of Qualifications
- MS Office Suite
- Confidentiality
- Team-work
- HRIS systems -UKG
- Planning Travel Itineraries
- Employee Relationships
- Family Outreach
- Human Resources Procedures
Languages
Spanish
Native or Bilingual
English
Full Professional
Timeline
Administrative Assistant
TJX Companies
07.2024 - Current
Administrative Assistant
Nordson
06.2023 - 02.2024
Bilingual Human Resources Administration
UGN
04.2022 - 03.2023
Portfolio Administrative Assistant
Vinebrook Homes
08.2021 - 04.2022
Administrative Assistant
Waterford UPSTART
11.2019 - 02.2020
Family Education
Liaison, Waterford UPSTART
08.2018 - 10.2019
Executive Assistant
Grupo Garza Ponce Vivienda
07.2010 - 12.2011
Executive Assistant
Grupo Villacero
07.2009 - 07.2010
TOEIC., Test of English for International Communication - undefined
EF International School of English
B.A. - Spanish, Latin-American Studies
Weber State University
BS - Industrial and Systems Engineering
Universidad Mexico Americana Del Norte University