Summary
Overview
Work History
Education
Skills
Positionappliedfor
Awards
Timeline
Generic

Diana Montalvo

Fallon,Nevada

Summary

A goal oriented, dynamic and diverse individual with a strong work ethic and exceptional leadership skills. Performance-driven and strategic management for developing and implementing success factors to improve an organization in subjects of education, training, finance and transition assistance. Finance professional, Human Resources Leader, with integrity, over 20 years of International and local working experience, and wants to lead by influence.

Overview

24
24
years of professional experience

Work History

Human Resources Deputy Director

MCCS Iwakuni, Japan
04.2023 - Current
  • Provide leadership and management to 9 direct reports with a total of 14 employees
  • Plan, support and facilitate the overall tasks of 5 functional areas of Human Resources: Employee Relations, Employee Development, Talent Acquisition, Management Analysis and Benefits
  • Serve as a Deputy Director of Human Resources for MCCS Iwakuni, an installation with diversity workforce, with about 380 NAF employee, 400 Japan Indirect Hire (IHA/MLC) employees, about 100 Active Military Volunteers
  • Leads management in employing change management, process concepts and techniques such and strategic planning and workforce development
  • Exercise management responsibilities to include support for the welcome aboard brief for civilians, active duty and family members, job fairs Marine and Family programs, personal and professional development programs such resume assistance and Iwakuni Expo, assist director
  • Advise in one-on-one counseling with customers in subjects regarding travel and transportation, medical emergency leave, employment allowances, administrative grievances, relocation
  • Taking and recommending changes in the organizational assignments
  • Co-lead in projects for employee development such Emerging Leaders certification and graduation ceremony, supervisors bootcamp, evaluation of services provided based on the survey data analysis, hiring campaigns for Active duty and military spouses
  • Plan and strategize cross-training and talent development while the department transition
  • Recognition to the serving employees
  • Take actions to solve problems quickly
  • Leads by example with an emphasis on courtesy

HR Benefits Supervisor

MCCS Iwakuni, Japan
07.2019 - 03.2023
  • Lead the HR Benefits team, Records Administrator, Interpreter and Assistant for the organization of approximately 400 NAF active employees
  • Supervise and strategize the Benefits, front desk and Interpreter HR function
  • Organized and facilitated training sessions, accurately recording hours for employees and employee development and follow up on feedback
  • Provide assistance to staff regarding Tuition Assistance Program practices and deadlines
  • Refer customers to the correct counseling, advisor or support agency as needed
  • Review internal instructions and recommend changes to effectively execute organization’s practices
  • Create and Standardized process to increase the productivity and efficiency of the department
  • Consolidate and analyzed PeopleSoft reports for Senior Management
  • Made recommendations for hiring and recruiting practices directive based on personnel related trends and local workforce needs
  • Understand, interpret and explain HR Information System to staff and managers as they relate to benefits such as global transportation medical, dental, term life insurance, long term disability and leave administration
  • Analyzed measurement trends of HR systems and make recommendations to effectively execute
  • Frequent contact with employees, headquarters, other company locations
  • Perform audits on benefits programs
  • Coordinates and processes portability for transferring employees
  • Be able to juggle many responsibilities while maintaining a positive attitude

HR Benefits Administrator (Supervisor Developmental)

MCCS Iwakuni, Japan
07.2018 - 06.2019
  • Provide guidance about benefits plans to employees
  • Coordinates and processes portability for transferring employees by contacting other military or civilian agencies
  • Continuously improve service levels offer to employees
  • Perform audits on benefits programs
  • File and follow up on workers compensation, light duty restrictions and partner with safety department and facilities managers for preventive and training program/procedures
  • Independently prepares trend graphics for management
  • Delivering bi-monthly and monthly presentations to staff
  • Perform routinely safety inspections
  • Provide assistance to Staff and managers on the management system – People Soft
  • Facilitate training for employee development, track attendance and follow up on feedback
  • Collaborate on the Employee Development Fair and the Transition workshops
  • Collaborate on the Job Fairs and Welcome Aboard programs
  • Participate on team building and leading at speed of trust trainings
  • Brief benefits information during Orientation to New Employee and Out-Processing employees, including but not limited to Ombudsman, services, business, support, family care, resource and referral, behavioral health etc
  • Replenish of supplies and publications for the Benefits Department
  • Prepare and submit Government Credit Card expense report
  • Maintains benefit files in accordance with applicable regulations and serves as the company’s privacy officer
  • Prepares needed documents as requested by management (i.e., letter of employment)
  • Coordinates SOFA for local and worldwide hire employees
  • Assist Staff with overseas tour contract, transportation and allowances
  • Frequent contact with employees, headquarters, other company locations
  • Understand, interpret and explain federal regulations as they relate to benefits such as medical, dental, term life insurance, long term disability and leave administration
  • Record and update information and historical transactions on the automated system
  • Independently prepares trend graphics for management
  • Frequently deliver HR briefs to staff and managers
  • Perform routinely safety inspections

HR Benefits and Workers Comp Supervisor – Acting

MCCS Iwakuni, Japan
01.2018 - 06.2018
  • Provide special guidance and assistance to staff and managers on benefits plans and services
  • Provide leadership to benefits administrators and personnel assistants , ensure compliance with all rules, polices, procedures and regulations, continuously improves service levels offered to employees, ensures the accuracy of eligibility payroll deductions and employee records, as they relate to benefits
  • Make strategic recommendation regarding benefits related programs, services and issues as appropriate
  • Prepare benefits reports and monthly reconciliations
  • Complete the audits regarding eligibility requirements and accuracy of employee information to employees, follow up on findings
  • Coordinates and processes portability for federal transfers
  • Handles benefits inquiries and complaints to ensure quick, equitable, courteous resolution
  • Ensure of maintenance of HR records, enrollments, applications
  • Ensure works compensation program compliance under the Division of Longshore and ?harbors Workers Compensation (DLHWC)
  • Handle FMLA administration, review applications following the policies and procedures
  • File and follow up on workers compensation, light duty restrictions and partner with safety department
  • Positively influence personnel staff and built strong workplace relationships
  • Delivered effective group meetings

HR Benefits and Workers Compensation Administrator

MCCS Iwakuni, Japan
05.2017 - 12.2017
  • Maintain HR files in accordance with applicable regulation and serve as the company’s privacy officer in compliance with HIPAA
  • Assis in developing and launch HR handouts to be provided via sponsor to their family members
  • Human resources
  • Maintains and tracks continuous and intermittent FMLA
  • Independent prepare reports abstracting information from files and the management system, analyze data, create trend to provide reports to managers
  • Research and interpret HR Benefits regulation and programs
  • Facilitate HR information during new employee orientation and essential for managers briefing on policies and procedures in regards with employment
  • Adhere to safety regulations and standards, promptly report any observed workplace hazards and any injury, occupational illness
  • Provide world class customer services with an emphasis on courtesy
  • Provide special guidance and assistance to staff and managers on benefits plans and services

Accounting Analyst – Payroll

Leprino Foods, Lemoore, CA West Plant
06.2014 - 11.2016
  • Maintain employee payroll records and confidentiality
  • Handle employee’s information, compensation, tax information, benefits plans, 401(k), Flex Spending Accounts, Family Medical Leave Act, worker’s compensation, rewards and recognition programs, attendance policy
  • Track continuous and intermittent FMLA
  • Frequent contact with employees and headquarters to lead and direct in arena of benefits
  • Process weekly payroll for over 800 employees and meet deadlines for accuracy payroll process
  • Prepares and consolidate benefit reports for Senior Management
  • Audit and reconcile employee’s benefit eligibility
  • Ensure leadership teams understand payroll variances in the financial statements
  • Ability to deliver effective group benefits briefings to large audiences
  • Facilitate compensation reports to Safety department for workers compensation

Accounting Analyst – Production

Leprino Foods, Lemoore, CA West Plant
06.2012 - 11.2014
  • Improve paperwork process by 20% by streamlining submission process
  • Submits orders to the senior supervisor for purchasing supplies within specified budget in timely manner and based on approved requests from staff
  • Ensure accounts payable output is accurate, timely and accurate to the needs of the Company
  • Prepare Yield and Efficiency report (Y&E) with graphs weekly to meet with deadlines
  • Prepare and record journal entries and assure the accuracy of the information and financial impact
  • Conduct physical inventory and determine financial adjustments
  • Analysis, track and update labor hours and benefits cost
  • Monitor standard cost work sheet
  • Research and reconcile general ledger accounts
  • Prepare administrative reports as requested by management to meet deadlines
  • Assist to training of prevent sexual harassment
  • Supervise inventory adjustments and reconciliation
  • Analysis and take action to solve problems quickly
  • Build a strong workplace relationship within a diverse population of employees
  • Perform routinely safety inspections

Accounting Technician

MWR – Naval Base Guam
01.2009 - 12.2011
  • Provide assistance to CNIC Auditors 2010 and 2011
  • Monitor, reconcile and replenish petty cash
  • Process and reconcile accounts payables and receivables to meet deadlines
  • Investigate vendor’s statements and handle vendor questions
  • Develop and maintain general ledger accounts and income statements
  • In monthly bases prepare reports with narrative of transactions, identifying discrepancies
  • Check the accuracy of expense accounts by facility
  • Reconcile and verify ledger accounts
  • Post and verify Journal and ledger entries
  • Maintain files of accounting posts and overall accounting system
  • Provide financial assistance and training to different facilities in SAP and accounting procedures
  • Reconcile discrepancies in inventory for ITT facility

Navy Gateways Inns - Assistant

MWR – Naval Base Guam
01.2008 - 12.2009
  • Process in and outgoing mail (Opening, sorting)
  • Customer services
  • Make reservations using EPITOME software
  • Solve problems for customers or visitors
  • Greet and monitor visitors to a building
  • Assist manager in monthly and periodical meetings
  • Served as property custodian maintaining key

Employee Manager Assistant

Colonial Management Company LLC, Norfolk
01.2007 - 12.2008
  • Assist Senior supervisor with benefits questions from entry level employees
  • Supervise preparation of benefits report to be in compliance with federal regulations
  • Improve employee productivity creating positivism and engagement
  • Assist employees with benefits, payroll, medical and housing questions and complains to ensure quick resolution
  • Visit employees to ensure problem-solve issues that affect worker productivity and employee relations
  • Consistently provide employee housing inspections
  • Brief employees on different benefits plans
  • Oversee and monitor worker housing through education and creating expectations
  • Stress worker health and welfare as a top issue through education and reinforcement
  • Troubleshot benefits and payroll issues
  • Manage Petty Cash
  • Work without supervision
  • Meetings during the week to make reports about worker’s necessities and behavior and employee houses
  • Provide world class service to internal and external employees

Senior Accountant

CCE Contracting Consulting Inc
01.2002 - 12.2004
  • Account reconciliation for personal- Payroll
  • Daily reconciliation of receivable and payable accounts
  • Prepared and reported monthly sales taxes and deduction taxes
  • Supervise the processing of all accounts payable/receivable
  • Reconcile bank balances; record general ledger entries
  • Prepare financial statement periodically
  • Coordinate and direct the works that the personnel make in the area of petty cash

Analysis of financial statements

KPMG LTDA. Colombia -Services
01.2001 - 12.2002
  • Audit of processes (cement company)
  • Audit of fulfillment
  • Prepare information for monitoring organizations
  • Elaborate work papers for several audit and follow up with counterpart
  • Bank reconciliation
  • Prepared and reported weekly expenses and income for each branch
  • Book keeper
  • Elaboration of Checks and elaboration of invoices

Education

Accounting Bachelor’s Degree -

Politecnico Grancolombiano
Bogota, Colombia
01.2003

English as a second Language -

Tidewater Community College
Virginia Beach, VA

Skills

  • Talent Management
  • Supporting the organization on the hiring process
  • Observing interviews
  • Reviewing practices
  • Supporting organizations in different areas such as Training, Employee Development, Inventory, Human Resources, Payroll, Budget, Audit, and Accounting
  • Guiding staff, managers, and candidates regarding Professional Development
  • Military spouse preferences
  • Recruitment and placement
  • Position classification
  • Employee/labor relations
  • Benefits
  • Personnel security/suitability
  • Compensation
  • Employee development
  • Highly experienced in automated systems
  • Resolving problems of employee relations and morale
  • Interpreting and implementing policies according to federal regulations
  • Thinking and planning out strategies to improve quality with a focus on the company's bottom line
  • Staff training and development
  • Supporting Human Resources functions
  • Building strong workplace relationships
  • Providing world-class customer service
  • Strong ethics and integrity
  • Providing direction and instructing staff on directives

Positionappliedfor

FFSP Work & Family Life Consultant - Naval Air Station Fallon– NF-04 RFT

Awards

  • Marine Corps Air Station, Japan – Silver Otorrii Performance Award – June 2019
  • Performance Time Off Award - 80 Hrs May 2019
  • Performance Appraisal: Outstanding overall rate - Years 2020, 2021 and 2022
  • Individually and team recognized for the assistance during the Casualty - March 2023
  • Performance Incentive Award - Year 2023
  • HQ Allowances Audit - Auditors were impressed with the program and only had one minor finding in the historical writing for TAD orders. - February 2023

Timeline

Human Resources Deputy Director

MCCS Iwakuni, Japan
04.2023 - Current

HR Benefits Supervisor

MCCS Iwakuni, Japan
07.2019 - 03.2023

HR Benefits Administrator (Supervisor Developmental)

MCCS Iwakuni, Japan
07.2018 - 06.2019

HR Benefits and Workers Comp Supervisor – Acting

MCCS Iwakuni, Japan
01.2018 - 06.2018

HR Benefits and Workers Compensation Administrator

MCCS Iwakuni, Japan
05.2017 - 12.2017

Accounting Analyst – Payroll

Leprino Foods, Lemoore, CA West Plant
06.2014 - 11.2016

Accounting Analyst – Production

Leprino Foods, Lemoore, CA West Plant
06.2012 - 11.2014

Accounting Technician

MWR – Naval Base Guam
01.2009 - 12.2011

Navy Gateways Inns - Assistant

MWR – Naval Base Guam
01.2008 - 12.2009

Employee Manager Assistant

Colonial Management Company LLC, Norfolk
01.2007 - 12.2008

Senior Accountant

CCE Contracting Consulting Inc
01.2002 - 12.2004

Analysis of financial statements

KPMG LTDA. Colombia -Services
01.2001 - 12.2002

Accounting Bachelor’s Degree -

Politecnico Grancolombiano

English as a second Language -

Tidewater Community College

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