Diana Muñoz

Pivoting - Administrative Financial Support - Special Events

May 2023 - Present

• P Card Reciliation – upload receipts, allocate (Daily) and submit report to D. Dark. (Monthly)
• Checking with Management and Team for any specific requests; receiving Luxe lien orders, vendor drop off/ pick ups etc.
• Double check Stewart Tip Sheet has been completed by Event Coordinator and submit monthly tip sheet to payroll.
• Double check events financial folder and assure Event Statement and payment type are in.
• Closing out Xytech Bid, creating Bid into approved Work Order, add billing information to approved Work Order.
• Reaching out to Client along with Event Coordinator to confirm payment details.
• Process Checks and Square payments for all events.
• Resolve account discrepancies.
• Answer phones and take event inquiries. (Daily)
• Double check Event Cost Sheet/Event Invoices both in Shared folder and Xytech in prep for Month End
• Financial - upkeep, assure events are in correct period and cost / gross margin matches Xytech. Add “P” when event billing info has been added to Xytech/financial folder.
• Work side by side with Financial Team to assure Month End goes smoothly.
• Training team to better understand Special Events Finance system and duties.

• SERIVCES
• Duties include weekly and monthly Planon billing for space reservations, Work Orders
• Appliance Rentals, Space Utilization, Cable TV, and other recurring billable charges to Corporate
• Production and 3rd party clients
• Answering phone calls received by OPS Call Center for both existing and prospective clients and scheduling Conferences Room
• Assisting the Building Manager with the day-to-day building inquiries with various client types, which includes but not limited to The CEO’s office, High Level Executives, Term Deals, WB
• Employees, HBOMax, Features, Third Party, and Production
• Assisting with COI, HHA, Subcontracting Forms, Publicity
• Assisting with High Level Executives on LOT and Off LOT ins/move outs, Subcontracting Forms
• Assisting Production Manager with various types of Productions, joining scouts, assisting with
• Prep/Strikes inquiries, issuing drive-ons, working weekends and early AM
• Assisting the Parking Director with Parking Decals, Parking Maps, Bike Decals and ChargePoint
• Access.

• Duties include providing protection of equipment, props, appropriate/authorized access; monitoring stage areas; directing and assisting Studio visitors while delivering customer service
• Maintaining Confidentiality with both Warner Bros
• And 3rd party Production, crew member, studio guest, anti- piracy
• Works closely with Production AD and Location Managers to help provide protection while shooting, striking, and Dressing location
• Providing Executive protection to high level studio executives, CEO’s and high-level talent
• Providing protection in Special Events, Premiers both on Studio grounds and off- site location
• Special detail - checking in and checking out props, costumes, and Sets, alongside Archives employee at Lanark
• Pass writing through fax and/or phone for guess, production, and talent to access the main lot, the ranch and/or off lot buildings.

• Liaise between internal and external stakeholders to provide updated project status and performance reports
• Administer management of communication to executives by taking and making telephone calls, reviewing, and prioritizing mail and composing and typing correspondence
• Coordinate with senior and executive administrative assistants to handle requests and queries from senior managers
• Devise administrative processes to achieve organizational objectives and improve office efficiency.

• Facilitate closely with team members to deliver project requirements, develop solutions, and meet deadlines
• Obtain customer information from phone calls and email communication and enter into
• Software to update internal records
• Collect payment from customers based on outlined payment plans and business standard operating procedures to prevent collections issues and overly aging accounts
• Motivate and encourage team members to communicate more openly and constructively with each other
• Copywriting and photoshop merchandise.

• Upheld and championed company standards and compliance requirements for operations and cleanliness of all areas
• Formulated and improved daily operational plans including production schedules and optimizing task flows
• Oversaw inventory, resolved discrepancies, and completed paperwork to keep system accurate and current
• 3

• Navigated job responsibilities and completed regular tasks by interacting effectively with other employees
• Dramatically exceeded sales targets on a consistent basis with proactive promotional strategies.

• Mobilized performance-based and collaborative culture by recognizing achievements and promoting from within business
• Spearheaded schedules and assigned jobs based on employee strengths and anticipated customer demand
• Performed opening and closing procedures including setting up registers and arranging products to keep facility operations ready
• Successfully implemented all cash management and cash register policies and ensured proper cash management practices followed by shift team.

• Resolved interpersonal conflicts by listening, finding common ground, and building advantageous relationships
• Effectively managed meticulous organization of all stage props for entertainers to fuel business continuity
• Wielded annual road show organization of travel plans, warranted local laws, and made sure quality show standards were met
• Maintained compliance with laws across multiple cities and jurisdictions (Burlesque Bar
• Association).

• Executed functions for the company, including managing the office, answering the phones, keeping the executive's daily calendars, setting executive meetings, filing, supervising film and television files and interfacing with lawyers
• Facilitated in the development of a reality-based series in the world of high stakes gambling
• This project is currently active and in development with CSFI
• Produced a presentational pilot for the Weinstein Company in association with Carson Signature
• Films, Inc
• And Envision Media Arts
• Co-ordinated with directors, producers, unit production managers, film crews, background extras, and talent.