DIANA SALDANA
Glendora,CA
Summary
Organized, results-oriented professional with over 20 years of experience as an administrative professional utilizing exceptional organizational and leadership skills in corporate and higher education settings.
Overview
33
33
years of professional experience
1
1
Certification
Work History
Interim Director of Academic Affairs Business Operations
California State Polytechnic University, Pomona
2023.11 - Current
- Manage both colleges' short- and long-term critical human resource and business operations priorities, strategic initiatives, and activities
- Responsible for planning, implementing, and analyzing the day-to-day staff operational requirements that affect the interests and priorities of the deans, faculty, staff, and students
- Partner with EODA/HR and work collaboratively using effective communication, coordination, and integration to complete work objectives and major responsibilities
- Act as the HEERA manager for 48 staff across the two colleges
- Initiate and manage all HR actions, including updating position descriptions, recruitments, reclassifications, in-range progressions, stipends, and performance evaluations
- Manage onboarding of new employees in the colleges and provide and ensure professional development and training opportunities for all staff
- Work closely with the deans and Employee and Labor Relations on staff issues and manage problems of a highly confidential and sensitive nature
- Collaborate with the deans to make operational decisions and set strategic goals for staff operational activities
- In collaboration with staff and department chairs, create policies and procedures for each department's working standards (SOPs)
- Manage coordination and integration of efforts among operations to produce smooth workflow and cost-effective business processes
- Actively participate in weekly department chair meetings and dean’s leadership meetings/committees.
Confidential Executive Assistant to the Vice President for University Advancement
California State Polytechnic University, Pomona
2014.04 - 2023.11
- Provided high-level administrative support for the vice president and oversaw the office’s day-to-day operations
- Conducted research, handled information requests, coordinated the vice president's calendar, arranged travel, and scheduled and coordinated meetings, including creating agendas and preparing meeting materials
- Managed extensive correspondence and interaction across the campus divisions, colleges, and with external constituents, including alumni, high-level donors, foundation board of directors, community volunteers, and corporate and foundation executives, which required extensive knowledge of protocol issues related to internal and external stakeholders
- Served as the lead for the advancement operations coordinator to support the CPP Philanthropic Board of Directors' meetings, activities, and correspondence
- Served as the division liaison to the senior leadership team on all human resource matters, including recruitments, transfers, resignations, in-range progressions, reclassifications, performance evaluations, and sensitive/complex situations of a highly confidential nature
- Ensured that division staff was compliant with all required training
- Provided process improvement and suggestions for division policies, procedures, and overall administrative functions
- Managed highly confidential information and documents of a sensitive nature
- Actively participated in weekly senior leadership management meetings.
Executive Assistant to the Executive Vice President and CA Licensed Real Estate Salesperson
DAUM Commercial Corporation
2007.10 - 2014.04
- Executive administrative support included correspondence, calendaring, organizing meetings, events, and travel arrangements
- Handled sensitive information and maintained a high level of confidentiality
- Updated and maintained various databases and the executive vice president's professional website
- Developed and prepared letters of intent, requests for proposals offers to purchase and offers to lease
- Researched title, zoning specifications, and property profiles for developing real estate projects
- Gathered data to complete quarterly absorption reports
- Responsible for all marketing initiatives for the executive vice president and associated sales team listings, from creation to completion, including marketing package construction, implementation, print concepts, client presentations, proposals, and property tours.
Office Manager
JD Development Company/Specialty Beverages
2004.01 - 2007.09
- Provided administrative support to the President, including drafting correspondence, researching and creating reports, making travel arrangements, and scheduling
- Oversaw daily business functions, including accounts payable, accounts receivable, order processing, invoicing, bank deposits, and responding to customer inquiries
- Oversaw coordination for scheduling of bottling, production, and distribution of products.
Office Manager
NEXXUS Distribution Company
1991.01 - 1998.08
- Managed daily office operations, including producing daily and month-end P & L reports, managing client care, overseeing inventory control, and managing office support for outside sales representatives
- Hired, trained, and supervised office support staff and warehouse personnel
- Coordinated service for a large territory covering the San Gabriel Valley; daily contact with clients, scheduled product knowledge classes and events, and created promotional and marketing plans to generate business.
Education
No Degree -
Colorado State University
Fort Collins, COMaster of Public Administration - Public Administration
California State Polytechnic University, Pomona
Pomona, CA05.2023
No Degree - Death And Grief Studies Certification
Center For Loss/Dr. Alan Wolfely
Fort Collins, CO12.2022
Bachelor of Science - Organizational Leadership
Azusa Pacific University
Azusa, CA12.2013
Skills
- Ethical Leadership
- Academic Leadership
- Collaborative decision-making
- Diversity awareness
- Relationship Building
- Institutional Effectiveness
Professional Licenses Affiliations
- Notary Public of the State of California, 08/19/2027
- Licensed California Real Estate Agent, 07/14/2026
- Society of Human Resource Management, 2021
Education Training Certifications
- Master in Public Administration, California State Polytechnic University, Pomona, Pomona, CA, 05/2023, Recipient of Outstanding Student Award/MPA Program
- Bachelor of Science, Organizational Leadership, Azusa Pacific University, Azusa, CA, 12/2013, Recipient of Mildred C. Hanson SIOR Memorial Scholarship, Recipient of Outstanding Student Award/BSOL Program, Azusa Pacific University
- Death and Grief Studies Certification, Center for Loss and Life Transition in conjunction with Colorado State University, Fort Collins, CO, 12/2022
- Diversity, Equity, and Inclusion in the Workplace Certificate, University of Southern Florida, 05/2021, Corporate Training and Professional Education
- Pastoral Care Certification, Loyola Marymount University, 12/2015, Ministry training to provide comfort and guidance with an emphasis on bereavement care.
Volunteer Experience
Holy Name of Mary Parish, San Dimas, CA, Grief Support Group Facilitator/Grief Educator, Facilitate several grief support groups, including suicide and traumatic loss, and provide grief and bereavement training and workshops.
Certification
- Notary Public of the State of California - Commission Expires August 19, 2027
- Licensed California Real Estate Agent - License active through July 14. 2026
Additional Information
Volunteer Work: Grief Support Group Facilitator/Grief Educator - Holy Name of Mary Parish, San Dimas, CA
Timeline
Interim Director of Academic Affairs Business Operations
California State Polytechnic University, Pomona
2023.11 - Current
Confidential Executive Assistant to the Vice President for University Advancement
California State Polytechnic University, Pomona
2014.04 - 2023.11
Executive Assistant to the Executive Vice President and CA Licensed Real Estate Salesperson
DAUM Commercial Corporation
2007.10 - 2014.04
Office Manager
JD Development Company/Specialty Beverages
2004.01 - 2007.09
Office Manager
NEXXUS Distribution Company
1991.01 - 1998.08
No Degree -
Colorado State University
Master of Public Administration - Public Administration
California State Polytechnic University, Pomona
No Degree - Death And Grief Studies Certification
Center For Loss/Dr. Alan Wolfely
Bachelor of Science - Organizational Leadership
Azusa Pacific University
- Notary Public of the State of California - Commission Expires August 19, 2027
- Licensed California Real Estate Agent - License active through July 14. 2026
Similar Profiles
Lauren GovernaleLauren Governale
Confidential Administrative Assistant at California State Polytechnic University, PomonaConfidential Administrative Assistant at California State Polytechnic University, Pomona
J' Angelo WeaverJ' Angelo Weaver
Community Service Officer at California State Polytechnic University, PomonaCommunity Service Officer at California State Polytechnic University, Pomona
JOSEPH DONGJOSEPH DONG
Undergraduate Student Researcher at University Of PennsylvaniaUndergraduate Student Researcher at University Of Pennsylvania