Diana Sotolongo
Sarasota,FL
Summary
Detail-oriented Accountant with 10 years effectively maintaining accurate accounting information for Small and Large businesses. Adept at managing budgets, payroll, invoicing and general accounting functions. Instrumental in keeping business operations fully compliant and working within budgetary guidelines. I have experience working in the following industries of Construction, Service, Security, and Manufacturing, but I would love to learn about new industries as I am a fast learner with minimal instruction required, and I am always up for learning something new.
Overview
11
11
years of professional experience
Work History
Accountant
Smartshield Homes LLC
01.2022 - 04.2024
- Improved financial reporting accuracy through meticulous data analysis and reconciliation efforts.
- Enhanced financial decision-making capabilities by providing timely, accurate information to management through regular performance reports.
- Streamlined month-end closing processes, resulting in reduced time spent on financial reporting tasks.
- Conducted thorough internal audits to identify discrepancies, recommend corrective actions, and ensure adherence to established policies and procedures.
- Participated in due diligence activities related to mergers and acquisitions, ensuring a smooth transition of acquired assets into the company''s existing financial systems.
- Maintained accurate records of fixed assets, including acquisition costs, depreciation schedules, and current values for insurance purposes.
- Handled day-to-day accounting processes to drive financial accuracy.
- Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating, and cash, and banking reconciliations.
- Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
- Detected and corrected mistakes early on and implemented systems to avoid recurring issues.
- Tracked funds, prepared deposits and reconciled accounts.
- Maintained integrity of general ledger and chart of accounts.
- Cooperated with senior leaders to create operating budgets and initiate financial planning.
- Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
Subcontracted Bookkeeper
Precision Products LLC
07.2019 - 01.2022
- Improved financial accuracy by reconciling accounts and identifying discrepancies in financial records.
- Streamlined bookkeeping processes by implementing new accounting software, resulting in increased efficiency.
- Enhanced cash flow management through timely invoicing and collection of outstanding receivables.
- Reduced errors in financial reporting by conducting thorough reviews and ensuring accurate data entry.
- Handled payroll processing for employees, ensuring timely payment and adherence to tax regulations.
- Implemented a more efficient filing system for financial documents, improving accessibility and organization.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
- Supported year-end closing procedures by preparing adjusting journal entries as needed.
- Maintained and processed invoices, deposits, and money logs.
- Established QuickBooks accounting system to reflect accurate financial records.
Subcontracted Bookkeeper
Promise Construction LLC
04.2018 - 03.2020
- Implemented a more efficient filing system for financial documents, improving accessibility and organization.
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
- Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
- Reduced errors in financial reporting by conducting thorough reviews and ensuring accurate data entry.
- Supported year-end closing procedures by preparing adjusting journal entries as needed.
Subcontracted Bookkeeper for Multiple Accounts
Sotolongo Accounting
03.2018 - 03.2020
- Improved financial reporting accuracy through meticulous data analysis and reconciliation efforts.
- Improved financial accuracy by reconciling accounts and identifying discrepancies in financial records.
- Reduced errors in financial reporting by conducting thorough reviews and ensuring accurate data entry.
- Maintained accurate records of all transactions, ensuring compliance with company policies and applicable regulations.
- Implemented a more efficient filing system for financial documents, improving accessibility and organization.
- Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
- Supported year-end closing procedures by preparing adjusting journal entries as needed.
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
Office Administrator/Bookkeeper
International Wood Floors
08.2015 - 03.2018
- Streamlined office processes by implementing efficient organizational systems and digital tools.
- Expedited invoice processing by accurately reviewing vendor submissions, reconciling accounts payable discrepancies, and conducting timely payments.
- Interacted with customers by phone, email, or in-person to provide information.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Enhanced cash flow management through timely invoicing and collection of outstanding receivables.
- Assisted in preparation and processing of payroll to facilitate prompt staff payments.
- Managed and properly accounted for petty cash issued to facilitate general office activities.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
- Supported year-end closing procedures by preparing adjusting journal entries as needed.
Office Administrator/Bookkeeper
Brightsky Home Theater
06.2013 - 08.2015
- Streamlined office processes by implementing efficient organizational systems and digital tools.
- Safeguarded company information by maintaining strict confidentiality protocols and ensuring secure document storage practices.
- Interacted with customers by phone, email, or in-person to provide information.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
- Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
- Maintained and processed invoices, deposits, and money logs.
Education
Associate of Arts -
State College of Florida, Manatee-Sarasota
Bradenton, FL2017
High School Diploma -
Sarasota Christian School
Sarasota, FL06.2013
Skills
- Accounting and bookkeeping
- Accounts Payable and Receivable
- Account reconciliation specialist
- Payroll Processing
- General Ledger Management
- Cash Flow Management
- Invoice balancing
- Superior attention to detail
- QuickBooks expert
- MS Office Suite
- Experience with Supply Pro and Buildertrend
Timeline
Accountant
Smartshield Homes LLC
01.2022 - 04.2024
Subcontracted Bookkeeper
Precision Products LLC
07.2019 - 01.2022
Subcontracted Bookkeeper
Promise Construction LLC
04.2018 - 03.2020
Subcontracted Bookkeeper for Multiple Accounts
Sotolongo Accounting
03.2018 - 03.2020
Office Administrator/Bookkeeper
International Wood Floors
08.2015 - 03.2018
Office Administrator/Bookkeeper
Brightsky Home Theater
06.2013 - 08.2015
Associate of Arts -
State College of Florida, Manatee-Sarasota
High School Diploma -
Sarasota Christian School