Diana Vazquez
Los Angeles,CA
Summary
Dynamic Lead AR/AP Specialist at AEG Presents with expertise in invoice processing and financial compliance. Proven track record in reducing discrepancies and enhancing operational efficiency. Adept at vendor management and effective communication, fostering strong relationships to drive success. Skilled in Oracle and Microsoft Excel, ensuring accuracy in all financial transactions.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Lead AR/AP Specialist
AEG Presents
Los Ang, CA
10.2021 - Current
- Analyzed invoice and expense reports, identified variances and researched issues to correct problems
and maintain financial compliance. - Handled high-volume invoice processing
- Problem-solved accounts payable questions on behalf of internal team members, management and
vendors. - Reconciled monthly statements and transactions to keep records accurate and current.
- Reduced financial discrepancies by accurately processing invoices and journal entries
- Assisted with month-end and year-end closings to support accounting system accuracy
- Liaised with vendors and customers to confirm information and address client issues
- Worked closely with department personnel to produce accurate and timely bills
- Prepared documents to get vendor file setup and/or updated
- Gathered the required documents and verbally verified bank information needed to get vendor setup for
ACH payment. - Audited and attached approvals for 3rd party payroll company(CAPS)
- Audited expense reports for the West Region and helped educate employees on the Travel & Expense
company policy handbook as needed. - Assisted with check run duties
- Led staff training sessions to improve service quality and operational skills
- Performed additional duties as assigned by management
- Collaborated with other departments/regions to resolve questions or issues related to invoices or payments received and issued
- Developed training materials and conducted training sessions for new team members
Sales Representative
Economy Office Supply
Glendale, CA
01.2019 - 10.2021
- Establish and maintain a good working relationship with the EOSC customers and demonstrate to our
customers that we want to be their business partner and provide them with the highest level of
professional service available as we save them money doing so - Develop and implement strategies to increase sales and grow margin
- Bring in new customers and new business on a consistent and ongoing basis
- Responsible for aggressively working every account to ensure continuous business
- The ultimate objective is to be the #1 choice for our customers for all their office needs at a competitive
price while maintaining a relationship with them - Communicate with all departments within the company as all departments serve their own purpose, I
Coordinate with sales support, customer service, sales management and team members to complement
my sales and service efforts - Cold-Calling when in office and out on the field
- Create cost analysis spreadsheet to present to prospect
Accounts Payable/Accounts Receivable Specialist
Economy Office Supply
Glendale, CA
01.2013 - 01.2019
- Match up purchase orders with invoices and distribute invoices that need approval
- Data entry
- Clean out P.O
- File and go thru vendor statements for any unpaid invoices or credits
- Go thru processed invoices and schedule payment
- Prepared accounts payable checks and took vendor discounts when applicable
- Maintained all accounts payable/accounts receivable files
- Take/make calls from/to vendors and customers and help accordingly
- Post DayEnd invoices then separate for emailing, mailing, COD's and paid with cc
- Received payments and posted amounts paid to customer accounts
- Located and monitored overdue accounts using computer and finance report that is ran at EOM
- Responsible for petty cash, keeping track of anything going in or out
- Manage the month-end closing process which included going thru statements
- Mailing and making sure our flyers are up to date with any promotion that is in place to mail out with
statements - Prepared and reviewed balance sheet for credit card reconciliations
- General Ledger postings for payroll payments made to us and payments made by us
- Performed various administrative functions for assigned accounts, such as recording address changes,
adding ship- to's, updating credit card information and any changes to pricing contract per the sales rep - Maintained and updated monthly “Sales-at-a-Glance” spreadsheet and reported to all managers
- Set up new accounts in data base of any new business brought in by our sales rep
Education
Microsoft Excel 2016(Int.-Adv.) -
Professional Development Center
Montrose, CA05-2018
High School Diploma -
Century High School
Los Angeles, CA04-2002
Skills
- Invoice processing
- Financial compliance
- Data entry
- Vendor management
- Expense auditing
- Account reconciliation
- Effective communication
- Attention to detail
- Problem solving
- Organizational skills
- Microsoft Excel
- Microsoft office
- Perceptive
- Oracle
Certification
- Microsoft Excel 2016(Int.-Adv.)
Languages
English
Professional
Spanish
Professional
Timeline
Lead AR/AP Specialist
AEG Presents
10.2021 - Current
Sales Representative
Economy Office Supply
01.2019 - 10.2021
Accounts Payable/Accounts Receivable Specialist
Economy Office Supply
01.2013 - 01.2019
Microsoft Excel 2016(Int.-Adv.) -
Professional Development Center
High School Diploma -
Century High School
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