Summary

Overview

Work History

Education

Skills

Timeline

Diana L Rosales

Creston,CA

Summary

Results-driven Accounting Professional with 20+ years of comprehensive accounts payable and receivable experience across diverse industries and complex multi-entity structures. Currently serving as an Accounting Technician II at Cal Poly San Luis Obispo (Strategic Business Services), specializing in high-volume, fast-paced higher education fund accounting. Proven expert in navigating modern ERP platforms, with advanced, recent proficiency in PeopleSoft and CSUBUY. A highly analytical self-starter with accuracy under tight deadlines, seamless independent management, and collaborative cross-functional teamwork.

Overview

years of professional experience

Work History

Accounting Technician II

California Polytechnic State University

San Luis Obispo, CA

05.2024 - Current

Institutional Fund Management: Directed multi-entity financial operations by executing payment requests, transfers, and synchronized weekly/biweekly check and ACH/EFT runs for both CPSU and the Cal Poly Foundation.
Complex Disbursement Analysis: Analyzed and processed diverse daily disbursement streams, including vendor invoices, payment forms, financial advances, and employee travel/expense reimbursements.
Corporate & Travel Reconciliation: Managed the end-to-end reconciliation, data upload, and ledger posting for monthly Enterprise Holdings corporate accounts and employee overtime miles/meals for Payroll and Facilities.
Student Account Treasury: Processed high-volume student refunds biweekly, managing stale-dated check cancellations and liability closures to ensure timely student reimbursements.
State & Institutional Compliance: Managed specialized public funds compliance, including processing State Controller's Office (SCO claims), ProCard Expenditure Transfer Requests, and auditing Procurement card statements.
Tax Filing & Reporting: Oversaw California Department of Tax and Fee Administration (CDTFA) compliance by calculating, uploading, and filing monthly and quarterly Use Tax returns.
Automated Data Integration: Streamlined accounting workflows by utilizing custom voucher upload processes to batch-import electronic data from various vendors.
Banking Operations & Controls: Implemented financial controls by verifying payment reports, recording manual wire transfers, and managing ACH returns to maintain compliance and accuracy.
Knowledge Management: Authored, standardized, and updated Business Process Guides to ensure operational continuity and cross-training across the finance department.

Accounts Payable Specialist

Kirkhill, Inc.

Brea, CA

04.2016 - 05.2024

Executed full cycle accounts payable for Kirkhill Inc and NMC Group Inc, ensuring timely processing of all invoices.
Accurate Invoice Management: Streamlined full-cycle invoice processing with precise general ledger coding, management approvals, and thorough internal documentation.
Discrepancy Resolution & Verification: Executed 3-way matching across purchase orders, packing slips, and invoices to quickly identify and resolve billing variances.
Global & Electronic Treasury Operations: Managed disbursement cycles, executing weekly/biweekly check runs, domestic/international wire transfers, and ACH payments with a focus on security.
Month-End Closing & Accruals: Accelerated month-end closing timelines by calculating and preparing accurate general ledger expense accruals.
Global & Electronic Treasury Operations: Managed critical disbursement cycles, executing weekly/biweekly check runs, domestic/international wire transfers, and ACH payments securely.
Cross-Functional Process Improvement: Collaborated with internal departments and management to resolve systemic workflow bottlenecks and optimize payment efficiency.
Cross-Functional Process Improvement: Collaborated with internal departments and management to identify and address workflow bottlenecks, enhancing payment processes.
Year-End Tax Compliance: Directed preparation, verification, and filing of annual 1099 tax forms, ensuring compliance with tax regulations.

Accounts Payable Coordinator

Collectors Universe

Santa Ana, CA

03.2015 - 03.2016

Managed complete accounts payable processes for multiple entities.
Multi-Entity Full-Cycle AP Management: Executed full-cycle accounts payable operations for a corporate structure comprising one parent company and four sister companies.
High-Volume 3-Way Matching: Meticulously matched, verified, and processed 200+ weekly invoices against purchase orders and receiving logs to ensure precision in pricing, discounts, and quantities.
Treasury & Cash Forecasting: Structured weekly cash requirement forecasts and orchestrated multi-company check runs, enhancing corporate liquidity management.
International Expense Management: Audited and processed global employee expense reimbursements, navigating complex currency conversions for international entities.
Treasury & Cash Forecasting: Structured weekly cash requirement forecasts and orchestrated multi-company check runs to optimize corporate liquidity.
Vendor & Compliance Auditing: Conducted monthly vendor statement reconciliations and resolved payment inquiries, ensuring compliance with annual 1099 tax reporting.
Audit Readiness & Support: Provided comprehensive documentation and ledger support for internal and external financial audits, ensuring audit compliance.

Sr. Accounts Payable Processor

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