DIANA M. LEE
Office Manager
Lake City,FL
Summary
- Experienced Office Management and Administration Professional with over10 years of experience optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
14
14
years of professional experience
Work History
Administrative Executive
Dominion Energy - North Anna Power Station
01.2010 - 10.2020
- Managed office for 4 Directors, 15 managers and 98 engineers handing scheduling, travel, meeting scheduling, email and calendars for Directors and managers, expense reporting, reconciliation of credit cards and invoices.
- Interviews and onboarding of new engineers and staff.
- Long range planning presentations with departmental and senior management for budget approval on new projects.
- Negotiations with vendor on pricing, rates and qualification requirements to secure contracts.
- Build trustworthy relationships with team members to ensure best practices.
- Rectify discrepancies in workflow between departments.
- Review processes on regular basis to develop innovative changes.
- Collaborate with other departments to ensure timeline of projects are met.
- Organize vendor coverage and training when vendors are working onsite.
- Collaborate with Supply Chain on ensuring terms and conditions of contracts are precise.
- Budget and forecasting for all departments and collaborating with department managers Dominion- Nuclear Document Management, Prepared procedures and revisions.
- Worked closely with departmental management to ensure procedural information was documented and rolled out by meeting deadlines.
- Briefed departments on all new and revised procedures.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks.
- Planned and executed events for employees and clients, including managing logistics, budgeting and vendor relations.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
- Worked with senior management to initiate new projects and assist in various processes.
- Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
Office Manager
Agile One
05.2009 - 01.2010
- Managed office operations for billion-dollar construction project.
- Handled communication, email and calendars for 3 Project Directors.
- Coordinated ongoing training and briefing for vendors on site.
- Nurtured relationships with outside vendors and environmental groups.
- Developed tracking for controlled documents, vendor expenses and man hours.
- Reviewed budgets, projections and material costs for reporting.
- Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
- Arranged corporate and office conferences for company employees and guests.
- Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.
- Compared vendor prices and negotiated for optimal savings.
Hiring Administrator
DZ Atlantic
01.2007 - 01.2010
- Consulted with departments for manning and requirements for hiring over 400 contract workers.
- Recruited individuals for specific job criteria through job fairs and networking.
- Interviewed and hired contractors for refueling outage and routine work.
- Onboarding and background checking to include fingerprinting, drug screening and MMPI.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Skills
Budgeting, Expense Reporting, A/P, A/R and Forecasting
undefinedQuote
There’s no shortage of remarkable ideas, what’s missing is the will to execute them.
Seth Godin
Timeline
Administrative Executive
Dominion Energy - North Anna Power Station
01.2010 - 10.2020
Office Manager
Agile One
05.2009 - 01.2010
Hiring Administrator
DZ Atlantic
01.2007 - 01.2010
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