Overview
Work History
Timeline
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Diane Alsvig

Kalamazoo,MI

Overview

11
11
years of professional experience

Work History

Administrative Assistant

OIK Industries
01.2020 - Current
  • Responsible for the accuracy of all accounts payable, ran weekly payments to vendors and assisted the office manager with various accounts receivable tasks like invoicing, payments and collections.
  • Prepared purchase orders for material used on custom metal projects from vendor confirmations.
  • Coordinated with the shop foreman to verify packing list information against the purchase order and internal job tickets.
  • Reconciled petty cash on a quarterly basis.
  • Streamlined onboarding of new employees with updated packets and assisted employees in understanding their healthcare and retirement options.
  • Assisted business owner with annual inventory counts.
  • Adjusted the inventory to the accurate quantities in Sage Accounting System and produced final report for the business accountant.
  • Coordinated OSHA training and kept a log of all injuries and illnesses for the year.
  • Submitted the OSHA reporting on an annual basis and posted OSHA reports for compliance with the State of Michigan.
  • Answered, screened and directed all incoming telephone calls.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
  • Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.

Administrative Assistant

Zion Lutheran Church
10.2014 - 12.2019
  • Responsible for producing monthly newsletters and weekly service bulletins as well as scheduling volunteers to compile these items.
  • Organized schedules and assigned tasks to office staff to ensure an efficiently run church office.
  • Maintained and updated member profiles and tracked attendance in Shepherd Staff program to ensure accuracy of membership.
  • Managed communication and expectations between church committees and church staff in a professional manner.
  • Provided daily support to church staff and members in various capacities with an emphasis on finding the best way to accomplish their requests.
  • Answered, screened and directed all incoming telephone calls.

Timeline

Administrative Assistant

OIK Industries
01.2020 - Current

Administrative Assistant

Zion Lutheran Church
10.2014 - 12.2019

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Diane Alsvig