Diane Bakerink
Executive Assistant
98 Fourth Street, Hornell,NY
Summary
Industrious and forward-thinking Senior Executive Assistant with over 25 years of experience in educational environments. Handles strategic planning, operational and administrative requirements. Results-driven and hardworking with skill and resilience to achieve daily operational goals. Focused on maximizing executive productivity by providing exceptional service and coordinating team activities.
Overview
26
26
years of professional experience
Work History
Human Resources Specialist 1
NYS Office For People With Developmental Disabilities
Rochester, NY
06.2023 - Current
- Conducted exit interviews with departing employees to identify areas of improvement in the organization.
- Maintained confidential personnel files in accordance with applicable laws and regulations.
- Performed audits of payroll records to ensure accuracy of employee information.
- Safeguarded human resource information, maintaining employee confidence and protecting operations.
- Prioritized and organized tasks to efficiently accomplish service goals.
- Displayed strong telephone etiquette, effectively handling difficult calls.
Executive Asst, to the Dirs. of Ed & Tech,
Hornell City School District
Hornell, NY
07.2021 - 08.2023
- Tackle and address top-level, high-priority issues with professional administrative discretion.
- Schedule and arrange travel and hotel reservations for meetings, conferences and seminars.
- Set up meeting and event logistics for senior management and update calendars.
- Restock office supplies and make appropriate equipment orders.
- Coordinate meeting and work schedules for staff teams and executives.
- Collect and analyze information to produce concise reports.
- Participate in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Order catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
- Deliver optimal administrative, customer service and case management support.
- Create and maintain computer- and paper-based filing and organization systems for records, reports and documents.
- Maintain company confidence and protect business operations by keeping sensitive information confidential.
Administrative Assistant to High School Principals
Hornell City School District
Hornell, NY
07.2020 - 06.2021
- Develop administrative processes to achieve organizational objectives and improve office efficiency.
- Manage physical and digital files, monitor spreadsheets and update reports to coordinate project materials.
- Maintain accurate department and customer records.
- Coordinate appointments, meetings and conferences.
- Provide secretarial and office management support while building cooperative working relationships.
- Answer phones to direct callers, schedule appointments and provide general office information.
- Manage incoming and outgoing mail, filing and meeting coordination.
- Screen visitors and direct to specific location for office safety.
- Generate office correspondence and reports.
Administrative Secretary
Hornell City School District
Hornell, NY
06.1998 - 06.2020
- Received and routed incoming calls and correspondence to promote timely communication.
- Maintained records of payroll forms, leave notifications, employee files, benefits information and workers' compensation files.
- Conducted background checks, reference checks and employment verification.
- Supported top talent identification processes by interviewing candidates and executing onboarding, orientation and benefits processes.
- Conducted benefits administration for 400 benefit-eligible employees.
- Audited job postings for old, pending, on-hold and draft positions.
Education
MBA -
Medaille College
Buffalo, NY12.2015
Bachelor of Science - Human Resources Management
SUNY Empire State College
Saratoga Springs, NY05.2012
Associate of Applied Science - Ornamental Horticulture/Business
SUNY College of Technology At Alfred
Alfred, NY05.1990
Skills
- Meeting planning
- Proper phone etiquette
- Excel spreadsheets
- Human resource laws knowledge
- Administrative support specialist
- Workers' compensation knowledge
- Labor relations
- Accounting
- Invoice processing
- Self-starter
Timeline
Human Resources Specialist 1
NYS Office For People With Developmental Disabilities
06.2023 - Current
Executive Asst, to the Dirs. of Ed & Tech,
Hornell City School District
07.2021 - 08.2023
Administrative Assistant to High School Principals
Hornell City School District
07.2020 - 06.2021
Administrative Secretary
Hornell City School District
06.1998 - 06.2020
MBA -
Medaille College
Bachelor of Science - Human Resources Management
SUNY Empire State College
Associate of Applied Science - Ornamental Horticulture/Business
SUNY College of Technology At Alfred
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