Summary
Work History
Education
Skills
References
Timeline
Generic

Diane Reynolds

Upper Marlboro,MD

Summary

Over 30 years of legal secretarial and administrative professional experience in litigation and real estate industry. Self-starting professional with extensive experience in most levels of business. Flexible and able to adapt to new challenges and develop longterm solutions. Excellent communicator and a hands-on, energetic team player in providing highly efficient administrative support in various projects; ability to multi-task and prioritize demanding workload; a team leader and player with great oral, written, and interpersonal skills.

Work History

Executive Coordinator, Legal Secretary

Independent Contractor
Upper Marlboro
- Current
  • Provided administrative assistance at various firms in the DC, MD & VA metropolitan areas providing secretarial assistance to all partners and associates in multiple practices including litigation, patent & trademark, government contracts, international arbitration, anti-trust, commercial and trial; environmental, insurance claims, intellectual property and criminal defense
  • Edited and finalized pleadings, briefs, depositions, legal documents, and routine correspondence for discrimination to clients, respective courts and firm staff
  • Transcribed and revised tapes in a timely manner
  • Prioritized and processed multiple administrative tasks under tight deadlines.

Legal Secretary/Floater

Legal Placements
Washington, DC
- 04.2009
  • Provided legal assistance at various law firms in the Washington DC metropolitan area providing legal secretarial assistance to all partners and associates in multiple practices including litigation, patent & trademark, government contracts, international arbitration, anti-trust, commercial and trial; environmental, insurance claims, intellectual property and criminal defense
  • Edited and finalized pleadings, briefs, depositions, legal documents and routine correspondence for discrimination to clients, respective courts and firm staff
  • Transcribed and revised tapes in a timely manner
  • Prioritized and processed multiple administrative tasks under tight deadlines
  • Processed time associated projection reports
  • Coordinated billings for corporate charge account and travel expenses reports
  • Coordinated travel arrangements and itineraries
  • Interacted with telephone inquiries and daily mail
  • Created and updated briefing charts using company policy and procedures.

Executive Coordinator/Litigation & Single Family

Freddie Mac
McLean, VA
06.2010
  • Electronic calendaring for Vice President (VP) and Managing Associate General Counsel (MAGC)
  • Manage the daily activities for Litigation and Single-Family Real Estate Department, and provide direct administrative support to one Vice President, Managing Associate General Counsel, thirteen Associate General Counsel, and two Legal Analyst, as needed
  • Monitor and respond to emails
  • Work collaboratively with team to develop and integrate best practices
  • Responsible for handling confidential information and sensitive materials in an appropriate timely manner
  • Provide travel arrangements, and scheduling of conference room that require interaction with internal and external clients
  • Research relevant legal materials to aid decision making, analyze and interpret moderately complex legal documents to determine their impact on financial contracts
  • Review and analyze new, proposed or revised laws, regulations, policies and procedures to interpret their meaning and determine their impact on Mortgages and Deeds of Trust
  • Assist with updating, editing, proofreading, various legal communications and bonds, allonge notes (emails, letters, presentations, reports, etc.) for revisions to be sent to our clients, Federal Housing Finance Administration and other government agencies
  • Entered time in T360 for my entire group along with assisting others in a timely fashion to meet deadline
  • Assist with other departments in coordinating various Community Service Group activities with the following organizations: Children's Law Center Holiday Hope Drive, Washington DC Capital Area Food Bank, and the Fairfax County Hypothermia Program, as well as coordinate activities with the Legal Pro Bono Group, i.e
  • LSNV Consumer Law Clinic, Wills Clinic and Uncontested Divorce Clinic hosted by Freddie Mac
  • Proactively demonstrate a strong customer service in engaging in providing and making suggestions administratively in areas where I can assist attorneys and others to help them work more efficiently
  • Work closely with Administrative Staff in Legal and other departments to coordinate meetings
  • Work as a team concept verses an "I or a Me"
  • Willing to do what it takes to complete a task in a professional manner.

Legal Secretary/Floater

Marriott Corporation
Bethesda, MD
08.2000
  • Provided legal secretarial support for all practice groups within the company, which established a national reputation for high-level assistance and effective problem solving on a wide range of corporate diversity issues
  • Edited and finalized multiple projects
  • Transcribed and revised audio tapes in a timely manner
  • Prioritized and processed multiple administrative tasks under tight deadlines
  • Processed time and associated projection reports
  • Managed telephone inquiries and daily mail
  • Created and updated briefing charts using company policy and procedures
  • Coordinated travel arrangements and itineraries
  • Developed/maintained training calendar and log for specialty area of businesses; assisted with coordinating presentation materials.

Administrative Assistant/Transcriptionist

Independent Contractor
Upper Marlboro
  • Creating accurate written versions of audio and video recordings, reviewing and editing transcriptions done by speech recognition software, and identifying any inconsistencies
  • Understanding client specifications and noting any formatting or notation requests prior to completing the transcription
  • Completing transcriptions in a timely manner and reviewing drafts for any spelling, grammar, or formatting errors, as well as other inconsistencies
  • Adhering to all confidential guidelines and respecting sensitive information
  • Keeping abreast of transcription software updates and attending refresher workshops if required
  • Communicating with the client or supervisor when there are issues
  • Submitting completed drafts to clients with track changes and correcting any errors as per their feedback.

Education

Essential Training -

Multiple Training Course for Skill Path
01.2004

EXTENSIVE TRAINING PROGRAM -

Certificate of Legal Secretarial Program of Howrey, Arnold & White, LLP
01.1999

CERTIFICATE OF OFFICE TECHNOLOGY -

The Washington School for Secretaries
01.1980

CLERK TYPIST CERTIFICATE -

DC Skills Center
01.1978

GRADUATED, CERTIFICATE -

McKinley Tech. Sr. High School

Skills

  • Excellent communicator
  • Hands-on
  • Energetic team player
  • Multi-tasking
  • Prioritization
  • Oral communication
  • Written communication
  • Interpersonal skills
  • Microsoft Office Suites
  • Word
  • Excel
  • PowerPoint
  • Projects
  • Access
  • IManage
  • Outlook Express
  • SharePoint
  • Adobe
  • Internet Explorer
  • Lotus Notes
  • Lexis Nexis
  • PCDOCS
  • Document Management

References

AVAILABLE UPON REQUEST

Timeline

Executive Coordinator/Litigation & Single Family

Freddie Mac
06.2010

Legal Secretary/Floater

Marriott Corporation
08.2000

Executive Coordinator, Legal Secretary

Independent Contractor
- Current

Legal Secretary/Floater

Legal Placements
- 04.2009

Administrative Assistant/Transcriptionist

Independent Contractor

Essential Training -

Multiple Training Course for Skill Path

EXTENSIVE TRAINING PROGRAM -

Certificate of Legal Secretarial Program of Howrey, Arnold & White, LLP

CERTIFICATE OF OFFICE TECHNOLOGY -

The Washington School for Secretaries

CLERK TYPIST CERTIFICATE -

DC Skills Center

GRADUATED, CERTIFICATE -

McKinley Tech. Sr. High School

Similar Profiles

CREATE PROFILE
Diane Reynolds