Summary
Overview
Work History
Skills
Timeline
Generic

Diane Russell

Lebanon,ME

Summary

Detail-oriented and methodical professional with over 10 years of experience as a senior buyer, supply chain coordinator, and accounts payable specialist. Proven ability to maintain strong relationships with vendors, customers, and internal stakeholders. Team-oriented and hardworking individual with a keen analytical mindset and exceptional organizational skills. Proficient in creating and executing strategies across supply chain activities, including procurement, distribution management, and accounts payable processes. Experienced in managing cross-functional teams to enhance product supply and drive productivity improvements, while also ensuring accurate and timely processing of financial transactions. Committed to risk mitigation and implementing effective supply chain strategies for end-to-end pipeline management and supply planning. Eager to leverage diverse expertise in a challenging new role.

Overview

32
32
years of professional experience

Work History

Accounts Payable Specialist

HCA
03.2024 - Current
  • Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
  • Reduced invoice processing time with accurate data entry and timely vendor communication.
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
  • Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
  • Record appropriate vendor, expense account number, and tax information when processing payments.
  • Match supplier credit memos with hospital debit memos and process them in a timely manner while investigating and resolving any identified discrepancies.
  • Prepare accounts payable reports and maintain accounts payable records according to department policies and procedures.
  • Review and correct outstanding payments report weekly to ensure the accuracy of the accruals.
  • Review and correct suspended voucher report weekly to ensure that all discrepancies are resolved.
  • Review and correct outstanding credit report weekly to obtain credits or refunds from the vendor.

Supply Chain Coordinator

FRISBIE MEMORIAL HOSPITAL
03.2020 - 03.2024
  • Transitioned to job title Supply Chain Coordinator from Senior Buyer/Supervisor when FMH was acquired by HCA on 03/01/2020
  • Work on day-to-day functions of Supply Chain Department with SCD and Couriers
  • Work on monthly Orec report.
  • Managed complex equipment storage operations while effectively partnering with intermediary departments to complete projects.
  • Tracked and monitored purchase orders, deliveries and invoicing to verify accuracy and compliance.
  • Par management and optimization.

Senior Buyer/Supervisor

FRISBIE MEMORIAL HOSPITAL
01.2015 - 03.2020
  • In January 2015 was promoted to Senior Buyer/Supervisor to lessen time Senior Director of Procurement and Project Management needed to be on-site for day-to-day function of Materiels Management Department
  • In 2017 I worked with Meditech to build MM module from start to finish
  • Maintained Meditech 6.1 MM Module until 2022 when HCA transitioned to expanse
  • Worked with Revenue Management interface NThrive to ensure that FMH Chargemaster was accurate and up to date.

Buyer/Supervisor

FRISBIE MEMORIAL HOSPITAL
04.2014 - 01.2015
  • In April 2014 was promoted to Buyer/Supervisor and at that time I took over all kronos management for Materiels Management Department
  • Worked closely with Senior Director of Procurement and Project Management on hiring staff, scheduling employee time off requests, employee grievances, employee holiday coverage, and employees’ annual reviews
  • As Buyer/Supervisor I changed function and flow of warehouse and reworked staff schedules for more efficiency
  • Worked as liaison between MM Staff and Senior Director of Procurement and Project Management.

Buyer

FRISBIE MEMORIAL HOSPITAL
12.2013 - 04.2014
  • In December of 2013 applied for open Buyer position and was promoted to Buyer
  • As Buyer processed and oversaw all purchases
  • Combining po #s per vendor making sure there were no duplicates, orders above usage, and reviewed all non-contract items being ordered
  • Pulled daily requisitions in system to create pick lists for warehouse and po #s per vendor
  • PO #s were reviewed and combined and ordered on vendors scheduled order days
  • Prepared detailed reports to highlight inventory levels, purchase orders and discrepancies.
  • Built long-term supplier relationships with vendors to establish quality and competitive pricing.
  • Worked with vendors, our warehouse, and department Directors on all product and equipment recalls and notifications.
  • Worked with vendors on back orders and subs maintaining product list of approved subs in item master for easy reference.
  • As Buyer it was my job to maintain our EDI system and our item/vendor master for ordering
  • I worked with vendors and end users to set up offsite ship-to accounts
  • I worked with our GPO, Yankee Alliance-Premier on contract tiers and pricing to ensure we were utilizing our contracts to maximum
  • I worked with GPO, vendors, and department Directors on annual Budgetary Capital Quotes for equipment and on immediate Capital and standard purchase quotes
  • I worked on monthly OREC and OPAY reports to ensure open receiving was managed and worked with vendors and AP to get AP missing invoices
  • Before NThrive I worked directly with FMH Revenue Management to make sure charge codes were built correctly and maintained.
  • Attended monthly New Product meetings with clinical staff and department Directors. Provided contract product options requested with samples and SDS info. Brought cost-saving opportunities to monthly meetings to discuss product change.

Materiels Department Specialist

FRISBIE MEMORIAL HOSPITAL
02.2013 - 12.2013
  • Held the position of Materiels Department Specialist
  • As Materiels Department Specialist I was responsible for shipping, receiving, and ordering for onsite warehouse
  • Worked closely with main distributors Owens and Minor and Cardinal Health
  • While working in this role I was able to take on more purchasing responsibilities and to learn integrated systems, EDI, etc.
  • Monitored inventory of departmental supplies and replenished items to enable normal operations.

Inventory Control Courier

FRISBIE HOSPITAL
08.2012 - 02.2013
  • Worked in Materiels Department for 4 months as Inventory Control Courier
  • Cross-trained in many jobs in shipping, receiving, and ordering
  • Worked with coworkers in department and filled in where needed.
  • Verified incoming products and checked delivery totals to keep system records current and accurate.
  • Completed daily cycle counts to maintain accuracy of records.

Cold Prep/Patient Cook

FRISBIE HOSPITAL
08.2008 - 07.2012
  • I was employed at Frisbie Memorial Hospital Food and Nutrition Services 4 years and in that time I worked as supervisor, assistant nutrition care worker, am and pm patient cook, cafeteria cook, cashier, and patient tray assembly.

Owner/Operator

SEACOAST AUTO TRANSPORT
01.2005 - 01.2009
  • Scheduled and oversaw all pick-ups and deliveries of customers' vehicles
  • Hired drivers and negotiated contract agreements with drivers and customers
  • Maintained excellent customer service by ensuring all parts of transport of vehicles were properly scheduled and timelines met
  • Maintained computerized record keeping
  • Reviewed all BOLs for accuracy
  • Handled all incoming and outgoing invoicing for the company.

General Manager

FRIENDLY'S RESTAURANT
01.2002 - 01.2003
  • Managed all day to day functions of restaurant
  • Scheduling of all managers and staff
  • All ordering and invoicing
  • All Stock and inventories
  • Payroll and banking.

Owner/Operator

MACPRODUCTS
01.1998 - 01.2002
  • Internet based company that sold used Apple computer parts worldwide
  • Purchasing, online marketing strategies, Apple laptop repair, packaging and shipping
  • Online customer service including troubleshooting.

Co-Owner/Operator/Bookkeeper

THE TACO SHACK
01.1998 - 01.2001
  • Managed day to day functions consisting of food prep, inventory, and cash drawer
  • Handled all management and hourly employee scheduling
  • Hired and Trained new employees
  • Implemented and maintained computerized record keeping including A/P, cash sales, and financial statements
  • Review and approve advertisements per responses received
  • Developed budgets, projections, and cash controls
  • Processed A/P and Sales/Inventory on a daily basis
  • Printed weekly A/P checks and entered Payroll journal entries in a timely manner
  • Other duties included the monthly reconciliation of bank statements and credit card receipts along with the month and year end closes.

Owner/Operator/Manager

BRIGHAMS RESTAURANT
01.1993 - 01.1998
  • Managed day to day functions
  • Hired and trained employees
  • Cross trained all employees for better efficiency, fostered a team atmosphere for better customer service and work environment
  • Handled all management and hourly employee scheduling
  • Maintained all food and labor costs
  • Responsible for payroll and weekly, monthly, and yearly inventories.

Skills

  • Vendor Relations
  • Supply Management
  • Storage Oversight
  • Supply Chain Distribution
  • Supply Chain Management
  • Warehouse Operations
  • Expense Control
  • Supplier Negotiation
  • Staff Management
  • Purchasing Oversight
  • Supply and Demand Requirements
  • Relationship Building
  • Logistics Planning
  • Medi Tech 61 Experience
  • Cost Controlling
  • Cross-Functional Collaboration
  • Logistics Management
  • Product Management

Timeline

Accounts Payable Specialist

HCA
03.2024 - Current

Supply Chain Coordinator

FRISBIE MEMORIAL HOSPITAL
03.2020 - 03.2024

Senior Buyer/Supervisor

FRISBIE MEMORIAL HOSPITAL
01.2015 - 03.2020

Buyer/Supervisor

FRISBIE MEMORIAL HOSPITAL
04.2014 - 01.2015

Buyer

FRISBIE MEMORIAL HOSPITAL
12.2013 - 04.2014

Materiels Department Specialist

FRISBIE MEMORIAL HOSPITAL
02.2013 - 12.2013

Inventory Control Courier

FRISBIE HOSPITAL
08.2012 - 02.2013

Cold Prep/Patient Cook

FRISBIE HOSPITAL
08.2008 - 07.2012

Owner/Operator

SEACOAST AUTO TRANSPORT
01.2005 - 01.2009

General Manager

FRIENDLY'S RESTAURANT
01.2002 - 01.2003

Owner/Operator

MACPRODUCTS
01.1998 - 01.2002

Co-Owner/Operator/Bookkeeper

THE TACO SHACK
01.1998 - 01.2001

Owner/Operator/Manager

BRIGHAMS RESTAURANT
01.1993 - 01.1998

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Diane Russell