Diane S. HAYES-COATNEY
NATCHITOCHES,Louisiana
Summary
Organized Administrative Coordinator/Clerk bringing excellent communication skills and proactive nature, with proven history of performing with integrity and efficiency. Committed to optimizing administrative resources to meet business objectives and leveraging strengths to maximize team performance. Offering 10+ years of experience in leadership and administrative support roles.
Overview
33
33
years of professional experience
Work History
Administrative Coordinator 4/Clerk
State of Louisiana DOTD
Natchitoches, LA
03.2009 - 01.2023
- Edited/entered daily work reports for each Hwy. foreman/employees including materials and equipment used and man hours, in Agile, plant maintenance, PTMW, and ISIS.
- Created work orders in plant maintenance (IW31) to record hours for field equipment servicing and building/ground maintenance.
- Create and maintain family leave, military buckets, and daily attendance logs to ensure leave time and recorded working hours matched what is recorded on Daily Work Report.
- Answered phones and routed calls to appropriate personnel.
- Maintained absentee and monthly work calendars for multiple departments.
- Received and transmitted complaints in Agile-work Request with storm damage, problems with traffic signals, oil/chemical spills, and etc.
- Enter IFCU oil (MIGO) submit notifications (IW21) and work orders (IW31) in SAP.
- Pre-audits the Bi-Weekly fuel reports for fuel quantities issued and enter all fuel usage and odometer reading in IFCU for each piece of equipment per day.
- Generated reports in SAP payroll system and audited to ensure accuracy: ZP136, ZT06, ZT37, and ZT09.
- Compile critical information and/or reports, pictures, and etc. for high-level district managers to aid in DOTD defense or other important matters (i.e. FEMA, FHWA, legislative inquiries, insurance claims, and etc.)
Operator Heavy 1 & MEO 1/2
State. Of La. DOTD
NATCHITOCHES, LA
09.1989 - 03.2009
- Operating 10 YD. dump truck with trailer hauling attached equipment to work-site
- Hauling hot mix, recycled material (sand/rocks), dirt, and etc. to all District 08 parishes for material lay down machine or motor patrol.
- Repairing local and highways by patching potholes, leveling material with necessary equipment, flagging traffic, mowing highway road sides/shoulders, maintaining bridges, fuel station attendant (if necessary) and operating roller/front-end loader to load dump trucks with various materials as needed used on roadway or stock piling on maintenance unit yard.
- Maintained cleanliness of work area and equipment in accordance with safety regulations.
- Ensured that all materials used were up to standard and free from defects.
- Checked product quality against specified standards at each stage of production process.
- Followed established safety procedures while operating machinery and working around hazardous materials.
- Met deadlines for completion of assigned tasks efficiently and effectively.
Education
High School Diploma -
Natchitoches Central High School
Natchitoches, LA05-1982
Skills
- Microsoft Access
- Microsoft Excel
- Microsoft Word
- Microsoft Office
- SAP
- Typing
- File Organization
- Processing Expense Reports
- Office Equipment Maintenance
- Employee Records Management
- Report Analysis
- Budget Monitoring
- Office Opening and Closing
- Office Inventory Management
- Calendars Management
- Telephone Etiquette
- Data Entry
- Scheduling Appointments
- Time Management
- Office Administration
- Documentation and Recordkeeping
- Accounts Payable
- Invoice Processing
- Bill Management
Timeline
Administrative Coordinator 4/Clerk
State of Louisiana DOTD
03.2009 - 01.2023
Operator Heavy 1 & MEO 1/2
State. Of La. DOTD
09.1989 - 03.2009
High School Diploma -
Natchitoches Central High School
Similar Profiles
LILA LETLOWLILA LETLOW
Rehabilitation Counselor at State of Louisiana-Louisiana Workforce CommissionRehabilitation Counselor at State of Louisiana-Louisiana Workforce Commission
Brenda C. Guess, MPABrenda C. Guess, MPA
Assistant Secretary at State of Louisiana, Louisiana Economic DevelopmentAssistant Secretary at State of Louisiana, Louisiana Economic Development
Jordan PaulinJordan Paulin
Program Manager for Policy Innovations at Louisiana State University/Louisiana Department of HealthProgram Manager for Policy Innovations at Louisiana State University/Louisiana Department of Health
Barbara PageBarbara Page
School Board Member at Natchitoches Parish School BoardSchool Board Member at Natchitoches Parish School Board
Jackson WeldonJackson Weldon
Sales Associate at Rolling Hills MinistriesSales Associate at Rolling Hills Ministries