Diane Thompson
Bastian,VA
Summary
Organized and dedicated Bookkeeper/Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
21
21
years of professional experience
Work History
Administrative Assistant/Receptionist
Altamax Surveying
Cassellberry, Florida
2021.06 - Current
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Coordinated bookkeeping activities in QuickBooks.
- Responded to inbound inquiries regarding accounts and payments.
- Prepared and mailed invoices to customers, processed payments and documented account updates.
- Made outbound calls to vendors and customers to discuss and resolve account needs.
Bookkeeper/Office Manager
Marco Plumbing & Repair, Marco
, FL
2017.11 - Current
- Oversaw all aspects of office management, including HR functions, file management, and office inventory
- Oversaw accounts payable and accounts receivable duties and interactions with vendors
- Reviewed vendor information regularly to keep addresses, EINs, and other data current
- Produced annual tax documents such as W2s and 1099s to keep company in compliance with tax liabilities
- Reconciled accounts against bank statements to spot and correct discrepancies.
Bookkeeper/Office Manager
Berke Law Firm
Cape Coral, FL
2008.04 - 2018.11
- Reconciled accounts against bank statements to spot and correct discrepancies
- Produced annual tax documents such as W2s and 1099s to keep company in compliance with tax liabilities
- Verified employee time to administer accurate weekly payroll for more than 10 salaried and hourly employees
- Set up new customers and vendors in Quickbooks for accurate billing
- Played crucial role in protecting company's value by keeping information confidential
- Process accounts payable forms, invoices, and checks, and perform various other bookkeeping functions
- Coordinated and administered employee benefits, including compensation and insurance.
Real Estate Closing Coordinator
DT, Paradise
Cape Coral, FL
2003.05 - 2008.07
- Organized real estate transactions from initial home search to settlement table by coordinating closing times and dates with brokers, realtors, and attorneys
- Provided mortgage closing documents for buyers and borrowers, obtaining signatures at closing
- Reviewed property search information and issued title commitments, closing protection letters, and tax certifications
- Analyzed purchase contracts for completeness, enforcing contingency timelines and closing timeframes
- Prepared documents such as closing statements, deeds and compliance with legal requirements and internal standards.
Education
No Degree - Accounting
Edison Community College
Fort Myers, FLSkills
- Strong Organizational Skills
- Computers and Technology
- Office Equipment Operation
- Payroll Administration
- Invoice Processing
- Check Processing
- Precision and Accuracy
- Bank Statement Reconciliation
Timeline
Administrative Assistant/Receptionist
Altamax Surveying
2021.06 - Current
Bookkeeper/Office Manager
Marco Plumbing & Repair, Marco
2017.11 - Current
Bookkeeper/Office Manager
Berke Law Firm
2008.04 - 2018.11
Real Estate Closing Coordinator
DT, Paradise
2003.05 - 2008.07
No Degree - Accounting
Edison Community College