Summary
Overview
Work History
Education
Skills
Timeline
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Diane Thompson

Bastian,VA

Summary

Organized and dedicated Bookkeeper/Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Overview

21
21
years of professional experience

Work History

Administrative Assistant/Receptionist

Altamax Surveying
Cassellberry, Florida
06.2021 - Current
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Coordinated bookkeeping activities in QuickBooks.
  • Responded to inbound inquiries regarding accounts and payments.
  • Prepared and mailed invoices to customers, processed payments and documented account updates.
  • Made outbound calls to vendors and customers to discuss and resolve account needs.


Bookkeeper/Office Manager

Marco Plumbing & Repair, Marco
, FL
11.2017 - Current
  • Oversaw all aspects of office management, including HR functions, file management, and office inventory
  • Oversaw accounts payable and accounts receivable duties and interactions with vendors
  • Reviewed vendor information regularly to keep addresses, EINs, and other data current
  • Produced annual tax documents such as W2s and 1099s to keep company in compliance with tax liabilities
  • Reconciled accounts against bank statements to spot and correct discrepancies.

Bookkeeper/Office Manager

Berke Law Firm
Cape Coral, FL
04.2008 - 11.2018
  • Reconciled accounts against bank statements to spot and correct discrepancies
  • Produced annual tax documents such as W2s and 1099s to keep company in compliance with tax liabilities
  • Verified employee time to administer accurate weekly payroll for more than 10 salaried and hourly employees
  • Set up new customers and vendors in Quickbooks for accurate billing
  • Played crucial role in protecting company's value by keeping information confidential
  • Process accounts payable forms, invoices, and checks, and perform various other bookkeeping functions
  • Coordinated and administered employee benefits, including compensation and insurance.

Real Estate Closing Coordinator

DT, Paradise
Cape Coral, FL
05.2003 - 07.2008
  • Organized real estate transactions from initial home search to settlement table by coordinating closing times and dates with brokers, realtors, and attorneys
  • Provided mortgage closing documents for buyers and borrowers, obtaining signatures at closing
  • Reviewed property search information and issued title commitments, closing protection letters, and tax certifications
  • Analyzed purchase contracts for completeness, enforcing contingency timelines and closing timeframes
  • Prepared documents such as closing statements, deeds and compliance with legal requirements and internal standards.

Education

No Degree - Accounting

Edison Community College
Fort Myers, FL

Skills

  • Strong Organizational Skills
  • Computers and Technology
  • Office Equipment Operation
  • Payroll Administration
  • Invoice Processing
  • Check Processing
  • Precision and Accuracy
  • Bank Statement Reconciliation

Timeline

Administrative Assistant/Receptionist

Altamax Surveying
06.2021 - Current

Bookkeeper/Office Manager

Marco Plumbing & Repair, Marco
11.2017 - Current

Bookkeeper/Office Manager

Berke Law Firm
04.2008 - 11.2018

Real Estate Closing Coordinator

DT, Paradise
05.2003 - 07.2008

No Degree - Accounting

Edison Community College

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Diane Thompson