Diane Wilcox

Executive/Personal Assistant & Project Manager adept at supporting individuals and teams in corporate and residential settings. An organized and deeply empathic thinker with exceptional emotional intelligence, a true team orientation, sharp technical and interpersonal skills. Collaborative, creative, tenacious, handy, and adaptable.

• Calendaring and Correspondence for CEO and team, plus account maintenance (CryptoJobs, GitHub, Lever, MongoDB, travel, fulfillment, etc.)
• Organized Daily Standup meeting (Sales/Engineering/Ops) 4x week, 9am sharp: October 2020 through January 2022.
• Scheduled domestic and international travel for CEO, Engineering and Sales teams (flights, ground transportation, hotels and group housing, meals, translator services, event ticketing, COVID testing). Cities visited: Austin, Berlin, Boston, Davos, Denver, Dubai, Las Vegas, Lisbon, Los Angeles, Miami, New York, San Francisco, Saratoga, Tel Aviv, Tokyo, West Palm Beach, Zug, Zurich.
• Recruitment and onboarding: job postings, applicant tracking and scheduling, background check reporting, hardware purchasing and distribution, liaison with Apple Business Team.
• Presentation and press release edits.
• Decommissioned office @ 44 Montgomery Street: selected furniture liquidator, hired low- and high-voltage electricians, dispersed 20-workstation inventory, distributed employee personal effects, coordinated with building management and lease holder, closed lease contract.
• Sourceed new office location in Austin, TX.
• Relocated subtenant relocation and managed general office access admin, San Francisco office.
• Designed offsite event design for team of 15+.
• Shipped hardware, office furniture, servers, assorted electronics, art.
• Adminstrated company-branded premium fulfillment system: order tracking, custom orders, promotions, inventory.
• Curated employee and client gifts: seasonal, life-event, employee recognition.
• Designed Holiday mailings, including hand addressing quantities of 250+ pieces.
• Coordinated livestock removal and toxin documentation.
• Documented equine biological sample collection and shipped secure, refrigerated samples.
• Maintained facility maintenance and created property plans, graded farm and groomed all riding surfaces for safe performance. Kubota tractors a specialty.
• Provided veterinary hospital equine transit, routine and emergency.
• Handled fine art and shipping.
• Performed meal prep, paired wine and food menus, commercial and residential kitchens.
• Researched vintage automobile pre-purchase/mechanical research, shipping, DMV filings. Porsches a specialty. And many more on-time, under-budget, client-happy deliverables.