DIANNA GURROLA
Sunnyvale,CA
Summary
Experienced Executive Administrative Assistant with a strong focus on maintaining confidentiality, attention to detail, and accuracy. Known for reliability and exceptional organizational skills. Adept at managing files and communications effectively. Demonstrated efficiency in handling administrative tasks and providing support to executive teams. Committed to delivering exceptional assistance and contributing to the seamless functioning of the organization.
Overview
26
26
years of professional experience
Work History
EXECUTIVE ADMIN ASSISTANT
WSGR
01.1998 - 01.2024
- Supported the Chief Legal Officer of the Firm.
- Supported the Office of the General Counsel.
- Time entry.
- Created and managed internal files.
- Document processing.
- Managed annual PLI renewal submission to insurance underwriters.
- Maintained corporate records such as minute books relating to WSGR BOD meetings.
- Assisted with filing of annual State Bar Guarantee.
- Managed annual filing of FPPC Form 700.
- Maintained all files relating to the Firm’s professional liability insurance.
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Handled administrative tasks such as expense processing or vendor invoices efficiently; allowing executive to focus on high-priority responsibilities without distraction.
- Coordinated and booked airfare, hotel and ground transportation to facilitate successful trips.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled scheduling for executive's calendar.
- Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Collaborated with cross-functional teams, expediting project completion times and enhancing overall efficiency.
- Seamlessly interacted with management, Human Resources and Finance departments to plan and complete special projects.
- Ensured timely completion of projects by monitoring progress against deadlines, providing updates to executive as needed.
- Streamlined office operations by implementing efficient filing systems.
- Handled confidential and sensitive information with discretion and tact.
- Answered high volume of phone calls and email inquiries.
- Screened personal and business calls and directed to appropriate party.
- Accepted subpoenas addressed to the Firm.
Education
KING CITY HIGH SCHOOL
King City, CASkills
- Information Confidentiality
- Self starter
- Ability to multi-task
- Team player
- Expense Reporting
- Document Preparation
- File Management
- Calendar Management
- Travel Arrangements
- Maintaining Schedules
- Administrative Support
Timeline
EXECUTIVE ADMIN ASSISTANT
WSGR
01.1998 - 01.2024
KING CITY HIGH SCHOOL
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