Dianna Navarrette
Odessa,TX
Summary
Dynamic Assistant Purchasing Agent with Ector County, adept at streamlining procurement processes and enhancing vendor relationships. Proven expertise in ERP systems and ethical procurement, leading to significant cost savings. Recognized for strong problem-solving abilities and effective communication, contributing to improved operational efficiency and team collaboration.
Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Overview
2026
2026
years of professional experience
Work History
Assistant Purchasing Agent
Ector County
05.2023 - Current
- Streamlined procurement processes to enhance efficiency in purchasing operations.
- Coordinated vendor communications to ensure timely delivery of supplies and materials.
- Assisted in evaluating supplier performance and maintained accurate records of transactions.
- Implemented inventory management systems to optimize stock levels and reduce waste.
- Led training sessions for new staff on purchasing protocols and systems usage.
- Analyzed market trends to identify cost-saving opportunities and improve procurement strategies.
- Developed relationships with key suppliers to negotiate better terms and pricing agreements.
- Monitored compliance with procurement policies, ensuring adherence to regulatory standards.
- Assisted in the preparation of detailed reports to track purchasing performance, enabling informed decision-making by management.
- Participated in supplier meetings, trade shows, and conferences to stay informed about industry trends and develop valuable contacts within the sector.
- Streamlined purchase order processes for increased efficiency and reduced paperwork.
- Consistently met tight deadlines by prioritizing tasks effectively and working closely with vendors to ensure timely delivery.
- Collaborated with cross-functional teams for better understanding of organizational needs and accurate forecasting of demand.
- Managed multiple projects simultaneously while ensuring attention to detail and effective communication among stakeholders.
- Coordinated returns or exchanges when necessary, minimizing disruptions to operations due to defective or incorrect products received from vendors.
- Maintained accurate records of purchase orders, invoices, and related documentation for audit purposes.
- Supported the Purchasing Agent in identifying opportunities for process improvements across the organization''s supply chain management activities.
- Provided training and guidance to junior team members on best practices in procurement, contributing to overall departmental efficiency and effectiveness.
- Assisted in developing purchasing strategies that aligned with company goals, contributing to overall success.
- Maintained complete documentation and records of all purchasing activities.
- Maintained documentation for all purchases.
- Collaborated with internal departments to identify and manage demand for material and services.
- Accepted and processed supply requests from staff, and placed orders per procedures.
- Analyzed and reported on inventory levels to determine purchasing requirements.
- Worked with departments to find new and better items to fulfill diverse needs.
Department Coordinator
Ector County
01.2007 - 05.2023
- Coordinated departmental activities to enhance workflow efficiency and ensure timely project completion.
- Developed and implemented administrative processes to streamline operations and improve team collaboration.
- Managed scheduling, resources, and logistics for multiple projects, ensuring alignment with organizational goals.
- Facilitated communication between departments to support strategic initiatives and enhance information sharing.
- Supported budget preparation by providing accurate forecasts of departmental needs and expenditures.
- Resolved any conflicts or issues that arose within the team effectively while maintaining professionalism at all times.
- Enhanced employee morale through recognition programs and team-building activities designed to foster camaraderie within the department.
- Organized and maintained department records for easy access and regulatory compliance.
- Managed vendor relationships, negotiating contracts for optimal cost savings without compromising quality or service levels.
- Oversaw daily operations, ensuring smooth workflows and timely completion of tasks within the department.
- Supported the implementation of new software tools and technologies within the department to boost productivity levels among staff members.
- Provided administrative support to senior leadership as needed, including calendar management, travel arrangements, and document preparation.
- Managed supervisor itinerary and appointments and streamlined scheduling procedures.
- Completed bi-weekly payroll for 32 employees.
- Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Kept high average of performance evaluations.
Box Office Manager
Ector County
2004 - 2007
- Managed box office operations, ensuring efficient ticket sales and customer service.
- Coordinated event logistics, including scheduling, staffing, and resource allocation.
- Oversaw financial reconciliation of daily box office transactions, ensuring accuracy and compliance.
- Utilized [Software] and [Software] to generate performance reports, accurately documenting projected sales and attendance.
- Collaborated with event organizers to ensure successful coordination of ticket sales and venue logistics.
- Managed daily operations for smooth box office functioning, ensuring excellent customer service.
- Improved staffing during busy periods by creating employee schedules and monitoring call-outs.
- Maintained professional demeanor by staying calm when addressing unhappy or angry customers.
- Opened and closed location and monitored shift changes to uphold successful operations strategies and maximize business success.
- Assisted in organizing and overseeing assignments to drive operational excellence.
Receptionist
Ector County
10.2000 - 2004
- Managed front desk operations, ensuring smooth check-in and guest relations.
- Streamlined office processes to enhance workflow and reduce response times.
- Oversaw inventory management of office supplies, ensuring availability and cost-effectiveness.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Answered phone promptly and directed incoming calls to correct offices.
- Resolved customer problems and complaints.
- Responded to inquiries from callers seeking information.
- Answered central telephone system and directed calls accordingly.
- Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
- Demonstrated strong multitasking abilities while managing numerous tasks simultaneously under tight deadlines.
- Handled sensitive information with discretion while maintaining strict confidentiality standards.
- Managed multiple tasks and met time-sensitive deadlines.
- Provided administrative support to staff members by handling correspondence, filing documents, and managing office supplies inventory.
- Assisted with planning office events and meetings for smooth execution.
- Improved workflow by introducing more efficient document handling and organization practices.
- Organized, maintained and updated information in computer databases.
- Operated multi-line telephone system to answer and direct high volume of calls.
- Routed incoming mail and messages to relevant personnel without delay.
- Sorted, received, and distributed mail correspondence between departments and personnel.
- Helped office staff prepare reports and presentations for internal or client-related use.
Education
High School Diploma -
Odessa High School
Odessa, TXSkills
- Ethical procurement
- ERP systems
- Contract administration
- Accounts receivable
- Accounts payable
- Scheduling
- Procurement
- Vendor relationship management
- Purchase order processing
- Teamwork
- Teamwork and collaboration
- Problem-solving
- Time management
- Attention to detail
- Problem-solving abilities
- Multitasking
- Multitasking Abilities
- Reliability
- Excellent communication
- Critical thinking
- Organizational skills
- Team collaboration
- Active listening
- Effective communication
- Adaptability and flexibility
- Decision-making
- Documentation skills
- Team building
- Task prioritization
- Self motivation
- Product knowledge
- Analytical thinking
- Conflict resolution
- Purchasing strategies
- Professionalism
- Time management abilities
- Continuous improvement
- Adaptability
- Written communication
- Quality assurance
- Project management
- Data analysis
- Purchasing
- ERP systems proficiency
- Documentation requirements
- Professional demeanor
- Order processing
- Market research
- Cross-functional teamwork
- Purchasing oversight
- Vendor management
- Contract management
- Proposal writing
Timeline
Assistant Purchasing Agent
Ector County
05.2023 - Current
Department Coordinator
Ector County
01.2007 - 05.2023
Receptionist
Ector County
10.2000 - 2004
Box Office Manager
Ector County
2004 - 2007
High School Diploma -
Odessa High School