Summary
Overview
Work History
Education
Skills
References
Activities,Interests and Honors
Timeline
Generic

DIANNA WRIGHT

Erda,UT

Summary

Dynamic Administrative Assistant with extensive experience in office management, and accounts payment, particularly at Oracle, recognized for streamlining processes and enhancing team morale. Proven ability to implement cost-saving strategies while improving operational efficiency, maintaining high accuracy and confidentiality standards. Expert in Quickbooks with strong skills in time management, data entry, and customer service, ensuring smooth office operations and positive interactions with stakeholders.

Overview

14
14
years of professional experience

Work History

Accounts Payable Assistant

First Service Mechanical, Inc.
Salt Lake, UT
01.2024 - 01.2025
  • Managed accounts payable aging report to ensure timely payments.
  • Ensured thorough documentation and organization of accounts payable entries within accounting systems.
  • Conducted meticulous checks on payment records and procurement data for precision.
  • Efficiently managed sensitive monetary data while upholding confidentiality protocols.
  • Ensured accuracy of payment processing by managing vendor database.
  • Resolved complex billing discrepancies efficiently.

Administrative Assistant

Ruff Tuff
West Valley City, UT
06.2020 - 01.2024
  • Coordinated event logistics to ensure seamless execution of team-building initiatives.
  • Coordinated and updated essential communication materials, reports, and presentations.
  • Facilitated efficient procurement processes to maintain sufficient office inventory levels.
  • Handled phone communications and emails, enhancing executive communication efficiency.
  • Implemented organized filing systems to optimize access to important documents.
  • Organized required documents for new employees.
  • Assured quick and accurate responses to client inquiries.
  • Facilitated visitor interactions by ensuring courteous and expert communication.
  • Facilitated strategies promoting collaboration and employee satisfaction.

Executive Administrative Assistant

Software Technology Group
Salt Lake City, UT
07.2019 - 01.2020
  • Handled visitor interactions and incoming calls promptly.
  • Coordinated meal provisions for events and team gatherings.
  • Managed expense reporting and monitored transactions on corporate Amex accounts.
  • Completed routine tasks to secure and prepare office at the start and end of each day.
  • Assisted clients, customers, and prospects efficiently.
  • Facilitated routine maintenance coordination with suppliers.
  • Managed end-to-end meal planning operations across onsite and remote settings.
  • Instituted enduring enhancements to operational workflows.

Facilities Coordinator

Oracle
Sandy, UT
02.2011 - 07.2019
  • Managed implementation of policies across departments.
  • Optimized inventory control for multiple locations.
  • Produced and handled multiple purchase orders.
  • Delivered extensive training sessions across Western regional offices.
  • Facilitated logistical operations at Utah Data Center over a span of two years.
  • Collaborated with EHS manager to ensure compliance with environmental safety protocols.
  • Maintained compliance by updating MSDS documentation for multiple American branches.
  • Maintained detailed inventory logs, ensuring precise removal procedures for decommissioned items.
  • Facilitated efficient gathering of assets in Western locales.
  • Facilitated accurate management of transfers between locations.
  • Managed package deliveries and pickups for all carriers.
  • Established setup processes for new vendors, staff, and contractors.
  • Oversaw construction projects through effective vendor coordination.
  • Managed coordination of vendors for maintenance needs and supply acquisition.
  • Secured essential work contracts and negotiated favorable vendor rates.
  • Executed detailed space audits to optimize inventory control.
  • Implemented internal relocation strategies with space planning software.
  • Drafted purchasing documents based on future operational needs.
  • Managed acquisition processes and produced monthly documentation of purchase orders.
  • Scheduled meeting spaces while managing accommodation requests for attendees.

Education

A.S. - Criminal Justice/Law Enforcement

Everett Community College
Everett, WA
01.2003

Skills

  • Vendor Relationship Management
  • Accurate Cost Projections
  • Experienced with Multi-Line Communication Systems
  • Project Oversight
  • Quality Control Management
  • Front Office Operations
  • Data-Driven Forecasting
  • Office Management
  • Experienced in Account Reconciliation Processes
  • Accurate Data Entry
  • Team Leadership
  • Time Management Proficiency
  • Proficient in QuickBooks
  • Document Organization
  • Vendor Account Reconciliation
  • Event Coordination
  • Financial Record Management
  • Event Planning Expertise
  • Client Relationship Management
  • Comprehensive Financial Records
  • Meticulous attention to detail
  • Accurate Invoice Reconciliation
  • Database Management
  • Records Administration
  • Effective Problem Solver
  • Online Data Analysis
  • Budget Management Skills
  • Adept at Using Microsoft Office Applications
  • Sensitive Information Handling
  • Purchase Order Management

References

References available upon request.

Activities,Interests and Honors

  • Volunteer work
  • High Honors
  • Phi Beta Kappa
  • Outdoor Activities
  • Music
  • Animals
  • Puzzle Solving Games

Timeline

Accounts Payable Assistant

First Service Mechanical, Inc.
01.2024 - 01.2025

Administrative Assistant

Ruff Tuff
06.2020 - 01.2024

Executive Administrative Assistant

Software Technology Group
07.2019 - 01.2020

Facilities Coordinator

Oracle
02.2011 - 07.2019

A.S. - Criminal Justice/Law Enforcement

Everett Community College

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DIANNA WRIGHT