DIANNE E. HAGSTROM
Gastonia,NC
Summary
Dedicated and adaptable Project Manager with a strong history of success in non-profit and educational sectors. I possess demonstrated skills in overseeing complex budgets, institutional scheduling, event organization, and fostering donor relationships. I am eager to find a rewarding opportunity where I can utilize my abilities to enhance organizational efficiency and address the distinctive needs of varied environments.
Overview
22
22
years of professional experience
Work History
Executive Assistant to the Provost
Queens University of Charlotte
Charlotte, NC
01.2019 - Current
- Managed a $200K budget, including purchasing card reconciliation and fund allocation.
- Coordinated complex institutional scheduling, optimizing resource utilization.
- Coordinated and collaborated to plan and execute various events, including faculty colloquium, university president's inauguration and graduation commencement ceremonies, ensuring a seamless and dignified event.
- Facilitated the onboarding process for new faculty and staff, ensuring a seamless integration into the organization.
- Organized campus visits, coordinating schedules and providing a positive experience for visitors.
- Managed donor relations, overseeing awards, script writing, and ensuring proper acknowledgment for gifts.
- Organized the publication of annual faculty accomplishments, highlighting achievements and contributions.
- Oversaw the preparation, negotiation, and management of employee/faculty contracts.
- Practiced strict confidentiality, highest discretion, and ethical conduct in handling sensitive information.
- Organized and maintained systematic document management processes, including signature requests and contract management.
Office Coordinator for Dean of the College of Arts and Sciences
Queens University of Charlotte
Charlotte, NC
01.2018 - 01.2019
- Provided administrative support to the Dean, including managing schedules, appointments, and correspondence.
- Prepared and distributed meeting agendas, take meeting minutes, and follow up on action items.
- Acted as a liaison between the Dean and various departments, faculty, staff, and external stakeholders.
- Drafted and edited communications on behalf of the Dean, including emails, letters, and reports.
- Organized and coordinated events such as meetings, conferences, and workshops involving the Dean and the Arts and Sciences faculty.
- Maintained and organized relevant data, files, and documents related to the Arts and Sciences department.
- Assisted in budget management by tracking expenses, processing invoices, and managing financial records for the Dean's office.
- Help in managing faculty and staff records, including contracts, evaluations, and other related documents.
- Address issues and concerns raised by faculty, staff, or students and escalate as necessary.
Events Manager/Gallery Associate
Latin American Contemporary Art (LaCa)
01.2016 - 01.2018
- Managed, updated, and entered data in the gallery's client database.
- Assisted Museum leadership with administrative functions.
Gallery Host
Hyatt House
01.2013 - 01.2014
- Ensured compliance of safety and security standards.
- Provided attentive, courteous, and efficient service to guests, managers, and employees.
Parish Administrator
St. Mark's Lutheran
01.2008 - 01.2013
- Managed daily activities of the church, including staff resources, volunteers, and communications.
- All administrative duties for Senior Pastor.
Senior Administrative Coordinator/Teacher Assistant
Charlotte Mecklenburg Schools
01.2004 - 01.2008
- Administrative tasks for Principal and Assistant Principal.
- Established a warm, accepting environment that promoted learning through all areas of development.
Education
Master of Arts - Communication
Queens University of Charlotte
Bachelor of Arts - Arts Leadership & Administration
Queens University of Charlotte
Teaching Certificate - undefined
Teach for America Summer Institute
08.2018
PRAXIS - Elementary School Content(Reading, Math, Social Studies & Science)
Skills
- Relationship building
- Organizational skills
- System management
- Written communication
- Verbal communication
- Technology skills
- Office 365
Public Speaking
- UNDERGRADUATE RESEARCH CONFERENCE (URC), Butler University, Indianapolis, Indiana, 01/01/18, Images of Hope, Video & Oral Presentation. Investigated the impact of the visual arts on refugee children using different literacy devices and artistic techniques, which helped them to describe their past, present, and future.
- THE STATE OF NORTH CAROLINA UNDERGRADUATE AND CREATIVITY SYMPOSIUM (SNCURCS), Campbell University, Buies Creek, NC, 01/01/17, Images of Hope, Video & Oral Presentation.
Timeline
Executive Assistant to the Provost
Queens University of Charlotte
01.2019 - Current
Office Coordinator for Dean of the College of Arts and Sciences
Queens University of Charlotte
01.2018 - 01.2019
Events Manager/Gallery Associate
Latin American Contemporary Art (LaCa)
01.2016 - 01.2018
Gallery Host
Hyatt House
01.2013 - 01.2014
Parish Administrator
St. Mark's Lutheran
01.2008 - 01.2013
Senior Administrative Coordinator/Teacher Assistant
Charlotte Mecklenburg Schools
01.2004 - 01.2008
Master of Arts - Communication
Queens University of Charlotte
Bachelor of Arts - Arts Leadership & Administration
Queens University of Charlotte
Teaching Certificate - undefined
Teach for America Summer Institute