Dianne Williams

Request media/production billing for various clients

Prepare and send bill register, aging report and invoices to clients via email

Provide PO reports to team members for review prior to billing

Communicate discrepancies with team members and management

Open production jobs when requested. Close numbers when the jobs are completed

Process vendor invoices against production jobs when received

Maintain electronic files of reports and invoices

Accounts Payable duties

Accounts Receivable, Billing

Bank and Credit card Reconciliations

Daily Check and ACH Reconciliations

Maintain Capital Lease Spreadsheet

Various manual and electronic filing

Communicate with vendors, customers and receiving department regarding invoices, payments, etc.

Financial Operations Assistant:

Reconcile various AMEX account statements. ensuring all invoices/receipts are provided.

Receive overhead invoices for review and coding. Provide to CFO for approval and forward to Accounts Payable for processing and payment.

Process payments for American Express cards,

(checks or ACH)

Receive automated employee T&E reports through Concur, review. Return to employee is anything needs adjusting or added before processing

Assist with answering phones for executives when needed.

Accounts Payable Coordinator:

Receive coded & approved invoices, check requests and wires for data entry into Great Plains accounting system

Check the edit reports before posting batches.

Coordinate outstanding invoices with various departments as well as vendors

Reconcile statements from vendors against invoices received and processed in the system

Prepare weekly check runs

Ensure all invoices and check request are accounted for prior to month end close.