DIVYA
Summary
Organized Administrative Coordinator known for high productivity and efficient task completion. Specialize in time management, office administration, and project coordination. Excel in communication, problem-solving, and adaptability to ensure smooth office operations and support organizational goals.
Overview
3
3
years of professional experience
Work History
Administrative coordinator
Day & Ross
Montreal
02.2024 - 10.2024
- Administrative duties including fielding telephone calls; helping outside agents and other terminals when necessary
- Complete inbound reports, closing manifests, checking for Dangerous goods, placards and Cos in freight
- Assigning freight bills to the trips
- Coordinate deliveries and pick up / Process dock scan / process web pick up / Follow up with agent / Reply to agent requests
- Complete OS&D including return shipment to agent / follow-up with shipper / give instructions to agent
- Customer service (POD requests, delivery ETA requests)
- Update system with appointment information
- Manifest and arrange appointments from agents
- Input pick-up BOL's and update POD's
- Reports: POD reports - following up on PODs Make sure PODs are imaged
- Follow up on appointments from agent
- Call customers about appointment change, status, issues about appointment
- Always checking emails
- COS / truck mate support for the terminal
- Strong command on system AS400.
Administrative Coordinator
Speedy transport
Montreal
02.2023 - 01.2024
- Preparing delivery manifest for driver
- Check for dangerous goods and COS
- Check for placards if drivers need
- Communicate customers and companies through emails and phone calls, whenever have some issues with the shipment like wrong address or paperwork missing
- Process pickups and print labels for certain destination terminals like WSK, CLG & EDM
- Book appointments for shipments
- Manifesting appointment trailers
- Check for POD If the shipment is not pod then do pod
- Cleaning old freight bills in Truck mate
- Make a report for over, damaged & short shipments.
Customer representative
Fuel transport
Montreal
08.2021 - 01.2022
- Performing shipping and receiving duties
- Coordinate the inbound and outbound freight while staying abreast of daily priorities and weekly target
- Arranged transportation, deliveries, and schedule staff to meet demand with little to no delay
- Collaborated with team members to develop and implement processes
- Coordinate with the drivers for pickup and deliveries
- Assisted onboarding new employees by coordinating orientation activities.
Education
Computing support -
Milestone college
Montreal01.2023
Skills
- MS office proficiency
- Time management
- Strong command on software's AS400 & Truck mate
- Office Management
- Quick learner & hardworking
- Data entry
- Scheduling and Calendar Management
- Project Coordination
- Administrative Support
- Multi tasking abilities
- Record Keeping and Documentation
- Office Administration
- Attention to Detail
Availability
FULL TIME
Shift :
Monday to Friday and weekend as well, Day or Afternoon shift
Timeline
Administrative coordinator
Day & Ross
02.2024 - 10.2024
Administrative Coordinator
Speedy transport
02.2023 - 01.2024
Customer representative
Fuel transport
08.2021 - 01.2022
Computing support -
Milestone college
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