DIVYASHREE RAO

• Prepare accounts for different types of companies up to finalization.
• Preparing and maintaining Budgets, Forecasting, and Payroll.
• Prepare separate report Accounts Payable and Receivable for different firms.
• Analyze accounts payable and receivables functions for all the firms and inform them.
• Coordinate with statutory/government bodies for tax related purpose.
• Analyze quarterly, half yearly and annually company accounts and reports.
• Filing VAT returns.
• Monitored and recorded company expenses and income.
• Uploading important accounts details to 'Kerala Government' site.
• Invoicing, preparing weekly confidential sales reports for presentation to management.
• Preparation of monthly ageing statements of debtors and follow up for payment.
• Preparation of stock position of different items & submitting it.
• Reference will be provided upon request to management for ordering further material based on minimum stock level.
• Preparation of packing list/Invoice in Excel to customers for export shipment.
• Assisting in local purchase and sale of professional VILEDA brand product.

• Provide administrative and clerical support to Managing Director, Including Incoming mails, Coordinating the meetings with OEM, day today task report and replying to enquiries.
• Provided secretarial support to Operation Manager.
• Managing the office supplies and courier documentation
• Preparing memos, circulars, meeting minutes, and reports.
• Arranging travel, accommodation, and visa processing for management and OEM like (ESAB, ADOR, Hyundai, Kobe) Teams.
• Maintaining proper filing of contracts, invoices and receipts.
• Organizing internal teams meetings and external vendor meetings through online (Teams Meeting)
• Organizing files, PO Copies, Delivery Note to ensure smooth daily operations
• Arranging meeting rooms and refreshments for the weekly, monthly meetings with vendors, clients and OEM.
• Maintain the Policy and Procedures as per standards.
• Handling phone calls and general enquires.
• Preparing payrolls and WPS in the absence of Accountant.
• Cold calls for the payment follow up.
• Handling Petty cash and day today transactions.
• Handling all kind of transaction in Tally ERP in the absence of accountant.

Projects and Tenders :-

• NFE Project.

• Qatar LNG NFXP EPC-2

• COMP 3 NFPS Offshore Compression Program

• Qetaifan Island North Project

Supporting Managers and Engineers by making the Gate Pass arrangements, Preparing Quotation, Preparing and submitting tenders for welding machines and consumables, and handling related documentation to ensure smooth project execution.