Driven professional with a strong desire to contribute skills and expertise to an organization that values mutual growth and success. Committed to gaining valuable experience while making a positive impact on company productivity and reputation. Dynamic leader with proven track record of successfully managing projects and initiatives and achieving desired business objectives. Skilled in developing and executing strategies, managing budgets and resources, and leading cross-functional teams. Consistently produces tangible outcomes that exceed expectations.
Hi, I’m
Dorothy L. Vincent
Brooklyn,NY
Summary
Overview
19
years of professional experience
1
Certification
Work History
City of New York
Administrative Coordinator / Finance
11.2023 - Current
Job overview
- Company Overview: HRA/Department of Social Services
- Communicate with internal and external stakeholders on processes and procedures and liaise across teams to ensure that procedures are consistently and properly maintained
- Assist in gathering pertinent logistical information and reporting to senior management to meet deadlines
- Assist in developing visual and information materials to stakeholders on agency projects, protocols, and processes
- Facilitate formal and informal channels of communication with key members to guide workflow
- Assist the Executive Director of administrative Services with operationalizing day to day functions for staff to ensure that they have necessary resources and support to meet core deliverables
- Support the Executive Director of administrative Services with flow of information regarding process, programs, and procedures and documents for funding
- Assist in the completion of special projects and other projects as necessary
- HRA/Department of Social Services
- Streamlined office operations, implementing digital file management systems to reduce paper waste and improve accessibility.
- Increased team productivity with effective delegation of tasks and prioritization of responsibilities.
Treasures In Earthen Jars Food Pantry, Inc
Program Director
01.2022 - Current
Job overview
- Led training sessions for staff and volunteers, fostering a knowledgeable and cohesive team environment.
- Organized events and workshops to engage participants, enhancing their learning experience within the program framework.
- Developed effective communication strategies for improved collaboration among team members, resulting in increased productivity.
- Provided exceptional customer service to program participants through prompt response times and attentive assistance with inquiries or concerns.
- Facilitated regular meetings with team members to discuss progress updates, address challenges, and brainstorm solutions for ongoing success.
- Assisted in the development of grant proposals, securing funding for vital program initiatives.
- Maintained detailed records of program activities and participant data, ensuring compliance with internal policies and external regulations.
- Managed food ordering and inventory control to minimize costs without sacrificing quality.
- Maintained a clean and sanitary work environment, adhering to strict food safety guidelines.
Cogent Infotech Corporation
Budget Analyst / Finance
07.2023 - 11.2023
Job overview
- Company Overview: HRA/Department of Social Services
- Assist the Budget Director in monitoring all budgetary, programmatic, and staffing issues affecting an assigned program/administrative area
- Assist the Budget Director in the preparation and negotiation of the City’s budget process and managing on-going maintenance activities
- Interface with Office of Management and Budget (OMB) regularly on all budget issues
- Interface with program areas to obtain statistics/data and develop reference materials to be utilized for internal meetings and City Council hearings
- Prepare regular expenditure reports, identify, and analyze discrepancies between planned and actual expenses
- Review needs according to baseline funding, workload standards, and Agency mandates and priorities; analyze and recommend choices for program expansion or defunding
- Other special projects as needed
- HRA/Department of Social Services
- Monitored expenditure trends, proactively addressing issues before they escalated into significant problems.
- Evaluated procurement needs and projected expenditures.
IOS Staffing
Budget Analyst / Finance
01.2020 - 07.2023
Job overview
- Company Overview: HRA/Department of Social Services
- Assist the Budget Director in monitoring all budgetary, programmatic, and staffing issues affecting an assigned program/administrative area
- Assist the Budget Director in the preparation and negotiation of the City’s budget process and managing on-going maintenance activities
- Interface with Office of Management and Budget (OMB) regularly on all budget issues
- Interface with program areas to obtain statistics/data and develop reference materials to be utilized for internal meetings and City Council hearings
- Prepare regular expenditure reports, identify, and analyze discrepancies between planned and actual expenses
- Review needs according to baseline funding, workload standards, and Agency mandates and priorities; analyze and recommend choices for program expansion or defunding
- Other special projects as needed
- HRA/Department of Social Services
- Monitored expenditure trends, proactively addressing issues before they escalated into significant problems.
David W. Bazile Accounting, LLC
Tax Associate
01.2023 - 04.2023
Job overview
- Responsible for individual tax preparation (Form 1040)
- Supported with researching tax issues and assisted with tax audits
- Maintained accurate filing system via G-Drive, and Smart Vault
- Demonstrated knowledge of basic accounting and tax requirements
- Assisted in processing of company accounts payable and accounts receivable
- Provided support with monthly bookkeeping/accounting for company clients
- Completed other projects and tasks as requested
- Create client’s invoices
- Provided exceptional client service by addressing inquiries promptly and effectively resolving concerns.
- Researched and analyzed specialized tax laws, rules and regulations and analyze pertinent client, industry, and technical matters to remain current on tax legislation.
Smartax Services, Inc
Tax Preparer
01.2019 - 07.2020
Job overview
- Responsible for income tax preparation for individuals
- Conduct interviews with clients
- Examine and enter client’s documentation and info into DMS and Pro-series
- Identify potential tax credits and liabilities and ensure accurate and complete returns filed in a timely manner
- Complete tax forms in accordance with policies and in compliance with legislation and regulations
- Process petty cash transactions, including maintaining petty cash log and printing client RA refund checks
- Prepare and log bank deposits
- Create client invoices
- Maintained complete records of client tax returns and supporting documentation in secured areas.
IOS Staffing
Fiscal Analyst
07.2019 - 01.2020
Job overview
- Company Overview: HRA/Department of Social Services
- Support the Director of Fiscal Operations with monitoring and overseeing the Emergency Intervention Services (EIS) budget of more than $153 million
- Support the Fiscal Operations with preliminary review of invoices of more than 50 emergency, dwelling and tier II shelters
- Monitor spending for other support services as well as preparing fund transfers and requesting encumbrances from the ACCO office and the Office of Budget Administration (OBA)
- Support backlog projects necessary to make timely payments to providers
- Support administrative, clerical, and analytical tasks including preparing ad hoc financial and statistical analysis, managerial periodic report and responding to program budget inquiries as needed
- HRA/Department of Social Services
Care Design NY
Care Manager
02.2019 - 06.2019
Job overview
- Responsible for all care management duties and providing comprehensive care coordination including monitoring the Participant’s Life Plans according to everyone’s unique needs and circumstances
- Applying a person-centered approach, the care manager is responsible for scheduling, leading and actively collaborating with the Participant and IDT to conduct meetings and assessments to ensure the development of a comprehensive Life Plan that reflects
- Responsible for advocating for and with an individual to ensure informed decision making, informed consent, and guardianship that is appropriately carried out
- Report abuse or neglect immediately when observed or reported
- Coordinated referrals to specialists, hospitalizations, ER visits, ancillary testing, and other enabling services for patients.
- Communicated with healthcare providers to facilitate continuity of care.
Northside Hospital
Transplant Financial Specialist
01.2018 - 08.2018
Job overview
- Verify insurance eligibility for all elective inpatient, outpatient, chemotherapy, and radiology procedures
- Obtain prior authorizations for all elective inpatient, outpatient, chemotherapy, Specialty Pharmacy, and radiology procedures
- Prepare financial analysis using statistical tools to inform managerial decisions
- Consults with clinical transplant staff, including coordinators and physicians, to facilitate the submission of required medical documentation to insurance carriers
Memorial Sloan Kettering Cancer Center
Patient Financial Specialist
11.2008 - 12.2017
Job overview
- Verified insurance eligibility for all elective inpatient and outpatient emergency admissions, surgical day hospital, and chemotherapy and radiology procedures
- Pre-certified all elective inpatient and outpatient emergency admissions, surgical day hospital, Chemo drugs, Specialty Pharmacy, and radiology procedures
- Responded to face-to-face billing inquiries, all incoming telephone inquiries and correspondence from patients, guarantors, insurance carriers, attorneys, healthcare professionals and center personnel
- Prepare fiscal billing reports to inform financial planning and decision making
- Improved patient satisfaction by streamlining the financial process and providing clear explanations of billing procedures.
Eben Ezer Haitian Baptist Church
Community Outreach Associate
11.2005 - 08.2017
Job overview
- Assisted in providing residents of the community in crown heights in need with social programs and emergency food assistance
- Coordinated with partners to prepare and execute educational and social programs for the community
- Tracked community matter and prepared regular reports for executives and community partners such as Food Bank for NYC, City Harvest and Feed NYC
- Acted as main liaison with contracted community partners to provide financial information, respond to inquiries and resolve budget related issues
- Incorporated relevant information into Unit Outreach materials
- Performed special projects as assigned and help as needed
- Modified outreach approaches based on feedback from target audience members, optimizing communication techniques over time.
Long Island University Residence Life & Housing
Assistant to the Director of Residence Life & Housing
05.2006 - 05.2010
Job overview
- Primarily responsible for assisting the Assistant Director of Residence Life and Housing with daily office tasks
- Perform furniture set-up before and after summer conferences in the residence hall
- Answer phones, file documents, prepare summer mailings, lead tours of the residence hall, and generate general office support
- Process the incoming and campus mail
- Process outgoing mail and shipments
- Provide customer service
- Process the undeliverable mail
- Facilitated communication between the Director and staff members to ensure smooth operation of departmental activities.
- Served as a resource for staff members by answering questions and addressing concerns, fostering a positive work environment where employees felt supported and empowered.
Education
N.Y.S. Notary Public AssociationNew York, NY
Notary Public
11.2024
University Overview
H & R Block Income Tax CourseBrooklyn, NY
11.2023
University Overview
Brooklyn School of Real EstateBrooklyn, NY
05.2019
University Overview
Metropolitan College of New YorkNew York, NY
Master’s from Public Affairs and Administration
06.2014
University Overview
Long Island UniversityBrooklyn, NY
Bachelor of Science from Business Management and Finance
05.2010
University Overview
Canarsie High SchoolBrooklyn, NY
High School Diploma
06.2001
University Overview
Skills
- Microsoft Office 365
- Report Analysis
- Report Preparation
- Event Planning
- QuickBooks Online
- Squarespace
- G-Drive
- Mondaycom
- FMS
- DRCA Tracking Module
- D TRAK
- Form 5
- BOXI
- Organizational skills
- Time management
- Critical thinking
- Verbal communication
- Written communication
- Ability to work independently
Certification
Notary Public, New York, Kings County, #01VI0019817, 01/11/28
Continuingeducation
Continuingeducation
- Brooklyn School of Real Estate, Brooklyn, NY, 03/01/19, 05/01/19
- N.Y.S. Notary Public Association, New York, NY, 05/24/19, Current
- H & R Block Income Tax Course, Brooklyn, NY, 09/01/23, 11/01/23
Timeline
Administrative Coordinator / Finance
City of New York
11.2023 - Current
Budget Analyst / Finance
Cogent Infotech Corporation
07.2023 - 11.2023
Tax Associate
David W. Bazile Accounting, LLC
01.2023 - 04.2023
Program Director
Treasures In Earthen Jars Food Pantry, Inc
01.2022 - Current
Budget Analyst / Finance
IOS Staffing
01.2020 - 07.2023
Fiscal Analyst
IOS Staffing
07.2019 - 01.2020
Care Manager
Care Design NY
02.2019 - 06.2019
Tax Preparer
Smartax Services, Inc
01.2019 - 07.2020
Transplant Financial Specialist
Northside Hospital
01.2018 - 08.2018
Patient Financial Specialist
Memorial Sloan Kettering Cancer Center
11.2008 - 12.2017
Assistant to the Director of Residence Life & Housing
Long Island University Residence Life & Housing
05.2006 - 05.2010
Community Outreach Associate
Eben Ezer Haitian Baptist Church
11.2005 - 08.2017
H & R Block Income Tax Course
Brooklyn School of Real Estate
Metropolitan College of New York
Master’s from Public Affairs and Administration
Long Island University
Bachelor of Science from Business Management and Finance
Canarsie High School
High School Diploma
N.Y.S. Notary Public Association
Notary Public