ANDREA D. WALTER
Houston
Summary
Administrative Assistant with strong expertise in operational efficiency and communication. Successfully supported multiple departments by streamlining processes and ensuring timely completion of purchase orders and invoices. Recognized for exceptional customer service and enhancing workflow within office environments. Proven ability to manage schedules, correspondence, and records with precision, contributing positively to team dynamics.
Overview
8
8
years of professional experience
Work History
Administrative Assistant
Port Houston
Houston
01.2023 - Current
- Key responsibilities include planning, organizing, and coordinating staff-related issues, events, logistics, and other complex administrative tasks.
- Responsible for maintaining and updating the department's intranet webpage.
- Additionally, the role involves initiating and monitoring purchase orders, check requests, and petty cash payments, as well as reviewing and processing invoices for payment, and preparing and maintaining records of financial transactions.
- Also manage the direct supervisor's and department employees' calendars, scheduling meetings and appointments as needed, without prior clearance on occasion.
- Coordination of all travel arrangements for the director and other departmental staff, including travel requests and hotel accommodations, is also a key duty.
- Will provide support to more than one department, and assist in writing and tracking department requests for proposals (RFPs), and requests for Commission action (RCAs).
- Furthermore, I will gather, format, and potentially create content for submission materials related to Port Commission items in BoardDocs.
- Works in JDE, BuySpeed, and all Microsoft programs.
Administrative Assistant/Account Payables
Bush & Ramirez, PLLC
Houston
01.2021 - 01.2023
- Managed the nature of incoming calls and directed callers to the appropriate attorney or paralegal.
- Provided secretarial support to attorneys and paralegals, including typing letters, memos, and other correspondence.
- Stocked desks and organized office supplies as needed.
- Created documents, including letters and email responses, as required.
- Generated labels for files, and created physical files for new cases or locations.
- Performed general tasks such as copying, and scanning documents.
- Distributed files to paralegals and legal secretaries, as appropriate.
- Typed documents, answered telephones, processed mail, greeted clients, and performed other general office duties as needed.
- Special Projects: Actively participated in key team-wide and department-wide initiatives aimed at improving overall performance and supporting strategic goals.
- I reviewed and verified the accuracy of documents, including Accounting Transaction Slips and Invoice Attach Sheets, while performing the necessary checking procedures.
- Assisted the accounting manager as required.
- Dedicated to providing a high level of customer service to both internal and external clients.
- Reconciled, checked, and posted bank accounts.
- Conducted data entry in the computer system.
Librarian Aide
Galena Park ISD
Galena Park
01.2017 - 01.2021
- With appropriate supervision and training, I assisted in teaching communication skills, implementing student behavior, and learning programs with the use of behavior modification and crisis intervention.
- Assisted with the physical demands of functional life skills and academic skills, in school and community settings.
- Provided academic and physical assistance to students with disabilities, as directed, in one-to-one or small groups.
Education
CERTIFIED WORLD CLASS ASSISTANT -
Office Dynamics International
Las Vegas, NV07-2024
DIPLOMA -
NORTH SHORE SENIOR HIGH
HOUSTON, TX06-2012
Skills
- Project management
- Microsoft Office
- Financial management
- Document preparation
- Customer service
- Data entry
- Effective communication
- Time management
- Scheduling and calendar management
- Purchase orders organization
- Invoice processing
- Transporting files
- Data management
- Social media updating
- Technical proficiency
- Multi-tasking
- Office supply management
- Administrative support
Timeline
Administrative Assistant
Port Houston
01.2023 - Current
Administrative Assistant/Account Payables
Bush & Ramirez, PLLC
01.2021 - 01.2023
Librarian Aide
Galena Park ISD
01.2017 - 01.2021
CERTIFIED WORLD CLASS ASSISTANT -
Office Dynamics International
DIPLOMA -
NORTH SHORE SENIOR HIGH
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