Dominique Basta
Stuart,FL
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Reliable with focused attention on detail, accuracy and business impact. Keeps reports and communications well organized. Expertise in Microsoft Office and QuickBooks software. Detail-oriented and driven, expertise in problem-solving and managing daily office functions. Uniquely qualified to handle VIP visitors and guests. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet goals.
Overview
19
19
years of professional experience
Work History
Real Estate Agent
Keller Williams Realty, Inc
06.2019 - 02.2024
- Licensed professional representing buyers and sellers in property transactions
- Located suitable properties for applicants, conduct viewings and determine property values
- List and market properties for sellers, determine home sale prices based on current market values by completing comparative market analysis
- Schedule open houses, assist buyers with home showings, schedule appointments, advise clients on market conditions, prices, mortgages, legal requirements and related matters.
Executive/Personal Administrative Assistant
Self Employed Services
02.2012 - 09.2023
- (11 years 8 months, Highly organized, hard-working and self-motivated personal assistant to busy homemakers, corporate executives and entrepreneurs
- Managed broad range of responsibilities allowing clients more family activities, networking events, worry free travel and leisure pursuits
- Enhanced executive efficiency by managing and prioritizing President's daily schedule, appointments, and travel arrangements.
- Coordinated with caterers, decorators, florists, servers and other vendors to ensure client satisfaction and seamless execution of events
- Maintained appropriate filing of personal and professional documentation.
- Served as a trusted liaison between the President''s office and internal departments, facilitating efficient collaboration on projects and initiatives.
- Communicated with internal departments, vendors and contractors to discuss schedules, project requirements and upcoming appointments.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Experienced with productivity tools such as Slack, Zoom, Google Docs and Sheets, ClickUp and Asana.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Managed filing system, entered data and completed other clerical tasks.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Screened personal and business calls and directed to appropriate party.
- Volunteered to help with special projects of varying degrees of complexity.
- Took notes and dictation at meetings.
- Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.
Office Manager/ Executive Assistant
ABC Construction Specialties-Sales
04.2008 - 08.2020
- Construction company specializing in residential improvements and commercial properties
- Provide administrative and business support to company President and sub- contractors
- Provide active representation and manage daily operations during President's absence
- Manage client services, oversee inventory, expense tracking, keeping project logistics and finance database current
- Manage sub-contractor data, keeping up to date insurance information and pre-
- Coordinate yearly update and verification process for all sub-contractors and specialized labor
- Coordinated special projects and managed schedules.
- Updated reports, managed accounts, and generated reports for company database.
- Investigate optimal pricing and effectively negotiate with suppliers and vendors
- Negotiated favorable terms and pricing agreements with sub-contractors and vendors to maximize profit margins
- Ensure appropriate inventory of building materials is on hand
- Managed compliance to keep organization operating within legal and regulatory guidelines.
- Controlled finances to lower costs and keep business operating within budget.
- Implemented real time inventory management process to reduce warehousing costs
- Engage with clients to evaluate their needs and ensure client satisfaction
- Schedule and coordinate meetings with clients, appointments and travel arrangements
- Coordinated project required resources, managed project timelines and addressed any delays and resource relocation to ensure successful project completion
- Review and approve payroll, reconcile year-end finances and coordinate tax return submissions
- Manage marketing and lead generation business accounts with Home-Advisor and Angie's List.
- Utilized sales techniques to build customer interest and close sales.
Office Manager
All Aspects Construction Ltd
07.2006 - 05.2008
- Construction company servicing both residential and commercial clients with renovations, additions and new construction
- Managed day-to-day business operations and activities of 3 employee team
- Responsible for typing up and distributing work order and schedules to staff
- Build positive relationships with clients, providing them with high level of customer service and appropriate dispute resolutions
- Organized calendar and coordinated meetings with clients and management
- Monitor client accounts, update project and billing information
- Track and reconcile payroll, provided tax submission support, coordinated distribution of W-2 to internal/external resources
- Help implement process improvement to better track inventory to reduce waste and project delays due to backlog
- Implemented purchase order process to authorize vendor invoice payments
- Coordinate all clerical activities such as: coordinate incoming and outgoing calls,organizing paperwork, manage email inbox and faxing.
Receptionist
Mercedes, USA
04.2005 - 04.2006
- Provided front-desk support in high-volume environment with focus on customer satisfaction and prompt knowledgeable assistance
- Greeted costumers and showed them vehicles depending on their requirements
- Explained available upgrades to maximize sales
- Answered telephone, scheduled appointments, and served as cashier.
Office Associate
Dominique Basta
01.2006 - 03.2006
- Specializing in psychiatric therapies for mental health
- Supported physicians by answering calls, scheduling appointments, and maintained patient medical records
- Greeted patients and expedited patient admission and discharge
- Performed data processing and invoicing.
Education
Bachelor of Science - Business Administration
Capella University
Minneapolis, MNAssociate - Business Administration
Mercer County Community College
West Windsor, NJMedical Assistant -
Sanford-Brown Institute
Trevose, Pa04.2007
Skills
- Exceptional Organization
- Time Management Expertise
- Calendar Management
- Travel Arrangements
- Administrative Support
- Project Management
- Quickbooks
- Administrative Oversight
- Microsoft Office
- Reliable and Responsible
- Interpersonal Communication
- Proactive Problem Solving
Languages
Polish
Native or Bilingual
Timeline
Real Estate Agent
Keller Williams Realty, Inc
06.2019 - 02.2024
Executive/Personal Administrative Assistant
Self Employed Services
02.2012 - 09.2023
Office Manager/ Executive Assistant
ABC Construction Specialties-Sales
04.2008 - 08.2020
Office Manager
All Aspects Construction Ltd
07.2006 - 05.2008
Office Associate
Dominique Basta
01.2006 - 03.2006
Receptionist
Mercedes, USA
04.2005 - 04.2006
Bachelor of Science - Business Administration
Capella University
Associate - Business Administration
Mercer County Community College
Medical Assistant -
Sanford-Brown Institute