Marie Clementi
Woodbridge,VA
Summary
Extensive background with the Department of Navy spanning eight years, alongside a decade of paralegal experience. Skilled in legal research and writing, evidenced by two publications. Experience as an ethics compliance administrator for one year, ensuring compliance with ethical standards. Strong communication abilities facilitate effective stakeholder engagement.
Overview
33
33
years of professional experience
Work History
Special Staff Assistant to the Assistant General Counsel (AGC)
Office of Assistant Secretary of Navy Research, Development & Acquisition ASN (RD&A)
03.2022 - 07.2023
- Dedicated special assistant to the Assistant General Counsel (AGC) and Deputy Counsel and the greater office. Performed staff assignments of special and critical nature, which involved assembly of comprehensive information from a variety of data sources and compiled the information in a format for use by the AGC. Assisted the AGC with various tasks. Frequently called upon by other offices at or below the Secretary of Defense for information regarding the business and responsibilities of the office of the AGC. Interpret established policies of the office and make decisions on administrative matters. Responsibilities include composing and preparing—which involved correspondence, reports and other written communications; serving as a point of contact on behalf of Assistant General Counsel by receiving incoming calls, emails and other correspondence; coordinating meetings and agenda items; scheduling and arranging travel by DTS. Receives and screens phone calls, visitors, incoming correspondence, documents and emails on behalf of Assistant General Counsel; prioritizes and routes as appropriate; answers routine inquiries. Coordinate onsite/offsite engagement visit requests for counsel, visitors and industry. Communicates with Navy staff offices on the Assistant General Counsel behalf and coordinates logistics with high-level meetings both internally and externally. Review for accuracy letters, memos and reports. Collect monthly non-technical data for the monthly General Counsel report regarding financial disclosure reports status. Facilitate weekly staff meetings. Manage all tasks for greater office in ETMS2. Create DD818 for approval of tasks in ETMS2 and prepare for signature. Acts as chief of office administration, and serving as liaison between AGC, GC office and staff across the Secretary of Navy and ASN RD&A offices. Provide support for outreach activities such as the ACOP and Program Attorney’s course. Order office supplies as needed.
- Ethics Administrator Duties: tracks and manages all aspects of AGC ASN (RD&A) ethics training; communicates with financial disclosure filers regarding financial disclosure reports—ensure filers understanding the reporting requirements. Provide ethics numbers for General Counsel monthly report with the number of 450/278 filers complete financial disclosure reports and those outstanding. Ensures OGE 450 financial disclosure reports are assigned to new and current filers in a timely manner. Handles matters related to the collection of overdue reports, including reminders and notification to filers and their supervisors. Maintains online databases for disclosure reports to track the status of filings, including what reports have been reviewed and what further steps must be taken to complete the review. Generates standard reports from the systems as needed. Complete all administrative aspects associated with the training, including maintaining records. Prepares the response to the OGE annual ethics questionnaire, maintaining statistics throughout the year.
- NK III
- 40 hours per week
Executive Assistant to Director
Office of the Assistant Secretary Financial Management Financial Management and Comptroller (FM&C)
10.2015 - 03.2022
- Executive Assistant providing support to level II and III SESDivision Directors and Deputy including administrative management office functions and providing executive level support to two Division Directors and two deputies and their perspective staffs of 35 peopleincluding Congressional Naval appropriations liaisons office. Serves as point of contact for all front office matters including security, on-site events and all visitor clearance. Subject-matter expert on Department of Navy (DON) Tracker document correspondence systems. During a calendar year, create 75 DON Tracker document packages for routing, review and signature by ASN FM&C. Create, write and edit Standard Operating Procedure (SOP) for creating action items for DON Tracker and coordination for signature using Adobe DC. Utilize (Office products) to write, draft, track, prioritize, and execute multiple tasks. Disseminate internal correspondence for signature and timekeeping guidance. Finalize a variety of correspondence and documents using the Navy correspondence manual. Review and modify outgoing correspondence for clarity, procedural and grammatical accuracy, appropriate format and conformance to policy. Receive and examine all correspondence to ensure timely response, date, signature, and distribution to appropriate staff. Track and maintain all correspondence and records to ensure suspense deadlines are met, while maintaining outstanding organizational skills and accessibility. Write appreciation letters for Division Director upon request. Maintain an organizational tickler (tracking system for all for all active correspondences and tasks needed by front office) not completed using excel. Distribute new administrative procedures and reminders on a bi-weekly basis for SLCADA (time-keeping record) and records management. Evaluate, monitor, and maintain office equipment and office supply stock using GSA Advantage. Request office supplies—create credit card documents using Component Functional Community Manager (CFCM). Manage monthly budget of $4000 a month for office supplies. Reconcile invoices for supplies ordered and Submit documentation and RIA to Government Purchase Card holder. Coordinate scheduling for director/deputy, conference events off-site and on-site. Plan internal events for directors as needed. Determine transportation/travel needs for Director/Deputy and request car through SECNAV portal. Assist staff members with preparing/submitting travel requests into Defense Travel System (DTS). Maintain working relationships with government personnel and interior and outside offices. Maintain and manage calendars for Directors, coordinating extensive appointments with other offices and executives. Provide office support during Budge Rollout with regard to distributing budget book throughout the navy and library of congress. Work in front office to support Division Director (FMB) to cover leave. Provide additional support for FMBE Congressional Liaisons as requested. Using Adobe Pro to create digital signatures on documents—combine files in digital packages for routing and signature purposes during telework. Use MS TEAMS to schedule meetings for Division Directors and staff daily. Create and maintain historical records using excel.
- 40 hours per week
- GS7/Step 5
Procurement Technician
U.S. Department of the Army/Technica LLC.
09.2010 - 03.2012
- Guided, instructed and assisted personnel in the preparation and assembly of work packages for the procurement of supplies and services. Requested information and any other supported documents requested for a completed Procurement work package. Created a process for workflow of packages in a timely manner that entailed communicating with contracting and budget staff. Provided administrative support for the MICC (Mission Installation Contracting Command) Fort Stewart, GA. Reviewed procurement documents per request by contracting officer. Re-mapped the filing system for precreation of audits. Conducted market research and provided responses both oral and written: such an interpretation of contracts. File and track contracting related documents (paper or electronic). Set up new files, prints labels and organize file exhibits according to contracting protocol. Re-organized filing system for the office. Managed closeouts per direction of department chief. Performed related work as assigned daily. Provided administrative support for the Government Purchase Card Program. Including tracking of all expenses. Duties included maintaining records and following rules that purchases are made in accordance with current regulations. Assisted Construction department on fixed-priced contact procedures as needed.
- 40 hours per week
Office Manager/Editorial Assistant
By the Sea Publications
04.2004 - 07.2007
- Assigned and monitored clerical, administrative and secretarial responsibilities and tasks among office staff. Allocated available resources to enable successful task performance. Edits and reviews web site content. Co-ordinated office staff activities to ensure maximum efficiency. Evaluated and managed staff performance. Recruited and selected office staff. Created office procedure manual. Designed and implemented office policies and procedures. Analyzed and monitored internal processes. Co-ordinated schedules and appointments. Lead the Monday Morning Staff meetings. Handled customer inquiries and complaints. Managed client monthly billing; fielded all phone calls related to Accounting and advertising contracts. Assisted general manager and production manager with production projects as needed on a yearly basis. Processed all advertising contracts for our print products and our online creative services. Managed all front-end office duties including but not limited to ordering all office supplies for entire office. Manage personnel actions. Organize meetings regarding personnel issues. Hire temporary staff when needed. Maintained office equipment and troubleshoot any network errors. Designed and implemented office policies using our office handbook. Liaised with other organizations and groups including non-profit agencies. Supported 15 employees in-house and assisted outside contractors and writers with delivery of our products. Supervised part-time staff when needed. Managed various book projects after the current books are printed and delivered. Created organizational Excel spreadsheets, and sales tax reports for yearly taxes. Managed book distribution using our shopping cart (Go Daddy and Gateway Authorize.net) manipulated our data saved in the shopping cart for various reports and graphing purposes. Assisted tourists seeking information on the Wilmington area via telephone and web site comments. Made daily bank deposits and reported to the General Manager as needed. Called clients for ads approvals during book production. Proofread as needed. Ensure filing systems are maintained and current establish and monitor procedures for record keeping
- 40 hours per week
Paralegal
Shipman & Associates
09.2001 - 06.2003
- Prepared legal documents and forms for worker’s compensation claims. Maintained plaintiff files in major class action lawsuits. Researched and prepared reports on various aspects of litigation. Proofread documents per request of senior paralegal. Maintained records and ensure accuracy of filing system for fast and easy access to archived files and documentation. Reviewed legal documents for accuracy including spelling, grammar and fact checking. Ensured all client privacy protocols are followed to ensure security of information. Prepared and filed documents with courts in relation to ongoing litigation. Supported attorneys in all aspects of preparation and litigation for cases ranging from class action to estate planning. Performed all administrative tasks needed daily such as answering the phone, taking messages and using office machines. Additional responsibilities include assisting lawyers with screening client calls, preparing business correspondence and transcribing dictation. Must have excellent computer, communication and writing skills; understand local and state or provincial rules regarding pleadings and discovery formats, deadlines, and filing requirements; be familiar with court structures, vendors and other legal resources; and have basic knowledge of legal terminology.
- 40 hours per week
Executive Administrative Assistant
UNC-Wilmington Campus Reservations office
02.2001 - 08.2002
- Performed a variety of administrative duties: Greeted all clients and visitors, ensuring that they received outstanding first impression of the company. Maintained all office equipment including printers, copiers, and computers. Assisted with office shipping and the mass mailings regarding our facilities at the university. Coordinated and scheduled meetings/travel for staff members. Prepared expense request forms for the Administration Department. Monitored office supplies and replenished stock as necessary. Typed, proofread, and corrected letters; composed general correspondence. Responsible for incoming and outgoing mail, including bulk mailings and distributed it accordingly. Arranged meetings and set appointments; directed and screened over 50 calls daily taking messages. Provided general information on procedural, rules and regulations for reserving facilities at the UNCW conferences center; handle details for conferences, workshops, meetings and seminars; made reservations for facilities when requested. Performed routine clerical tasks as needed.
- 25 Hours per week
Financial Aid Assistant
Cape Fear Community College
09.1999 - 09.2001
- Conferred with staff, students and the public in matters requiring detailed knowledge of rules, procedures, policies and precedents; coordinated communications and activities to assure timely services of the Financial Aid Office. Provided information and/or resolve problems, or refer inquiries to appropriate staff members. Served as receptionist; initiated and answered telephone calls provided financial aid information as needed. Established and maintained positive staff and public relations image. Compiled and recorded information for the preparation of reports and the maintenance of filing systems. Performed a variety of clerical duties such as posting, filing, typing and duplicating; maintained and updated calendars, schedules, lists, manuals and handbooks for distribution and use by a variety of administrators. Performed clerical work for others in the department, composed, prepared and typed correspondence independently. Trained and provided work direction to other clerical staff and student workers as assigned.
- 35 hours per week
Executive Administrative Assistant
New Hanover Medical Research Associates
03.1999 - 05.2000
- Maintained filing system, accounts payable, and coordinated Bulk mailings for future medical studies. Supported Office Manager and seven staff members daily. Provided full support to director including maintaining detailed date and task calendars. Composed, typed and proofread letters, legal documents, charts and tables through Microsoft Word and Excel. Prepared PowerPoint. Screened all incoming phone calls, fielding many routine requests. Assisted with office equipment maintenance and upkeep (fax machines, copiers, printers). Performed mass mailings that included mail merge and labels. Verified and processed American Express statements and outside vendor invoices. Performed tasks to complete medical closeouts per request by medical staff. Performs a variety of Internet research functions and uses word processing, spreadsheet and presentation software. Duties also include fielding telephone calls, filing and data entry. May assist with overflow work from administrative and executive assistants and fill in for the office
- 35 hours
Legal Assistant
Kathleen Shannon Glancy, P.A.
03.1998 - 04.1996
- Researched and analyzed law sources for use by attorney. Performed legal research. Drafted and filed correspondence. Prepared cases for hearings by organizing files, interviewing witnesses and prepared exhibits as needed. Updated data of clients per calls from clients. Categorized and interpreted data reviewed and analyzed reports updated client medical history to client files and coordinated appointments for clients as requested. Attended and assisted attorney with hearings and client meetings. Participated in legal research projects as requested by Attorney using law library and or Westlaw. Performed all administrative duties needed in pursuit of my job and assisted accounting department with accounts receivables and accounts payables.
- 40 hours per week
Senior Paralegal
Eagle and Fein, P.C.
01.1990 - 08.1993
- Proofread real estate documents for closing, made changes to documents per request of attorney as needed. Attended meetings with clients and attorney for negotiation of commercial purchases or real estate. Performed legal research using Lexis/Nexus and law library. Met with the supervising attorney on my findings in real estate cases and litigation matters. Managed filing system for 1000 clients, retrieved such files and documents per request of attorney has filed court documents with the city clerk, and researched court records as needed. Created forms for various requests for local clerks offices. Created correspondence as needed by attorney in charge. Managed client monthly billing and performed other clerical duties such as timekeeping and calendars.
- 45 hours per week
Education
Paralegal & Ethics Course - undefined
Department of Defense Standards of Conduct Office
04.2022
Paralegal - undefined
Boston University
08.2021
B.F.A. - Creative Writing
UNC-Wilmington
05.2004
B.A. - English/Journalism
UNC-Wilmington
05.2003
A.A. - Basic Studies
Cape Fear Community College
05.1998
Paralegal Studies - undefined
American Hi Tech
05.1988
Skills
- Microsoft Office Suite Internet Explorer MS Teams Westlaw SharePoint DTS (Defense Travel System) Adobe Acrobat DC FDM Integrity software Windows operating systems Typing speed: 60 WPM
Publications
- Staff Writer/Assistant News Editor The Seahawk, UNC at Wilmington student newspaper 01/1999–2003 Wilmington, N.C.
- Prose Reader The Atlantis, UNC at Wilmington Literary Journal 02/1999 – 06/2000 Wilmington, N.C.
- Content Editor/Writer By The Sea Publications 05/2003-07/2007 Wilmington, N.C.
CAREER SKILL TRAINING
- Congressional 101 Department of Navy 12/2021
- Legislative Affairs Practices Department of Navy 12/2021
- Writing for Congress Department of Navy 12/2021
- Budget 101 Department of Navy 12/2020
- Department of Navy Defense Travel System 10/2015
- Department of Navy ETMS-2—Task System 12/2021
Timeline
Special Staff Assistant to the Assistant General Counsel (AGC)
Office of Assistant Secretary of Navy Research, Development & Acquisition ASN (RD&A)
03.2022 - 07.2023
Executive Assistant to Director
Office of the Assistant Secretary Financial Management Financial Management and Comptroller (FM&C)
10.2015 - 03.2022
Procurement Technician
U.S. Department of the Army/Technica LLC.
09.2010 - 03.2012
Office Manager/Editorial Assistant
By the Sea Publications
04.2004 - 07.2007
Paralegal
Shipman & Associates
09.2001 - 06.2003
Executive Administrative Assistant
UNC-Wilmington Campus Reservations office
02.2001 - 08.2002
Financial Aid Assistant
Cape Fear Community College
09.1999 - 09.2001
Executive Administrative Assistant
New Hanover Medical Research Associates
03.1999 - 05.2000
Legal Assistant
Kathleen Shannon Glancy, P.A.
03.1998 - 04.1996
Senior Paralegal
Eagle and Fein, P.C.
01.1990 - 08.1993
Paralegal & Ethics Course - undefined
Department of Defense Standards of Conduct Office
Paralegal - undefined
Boston University
B.F.A. - Creative Writing
UNC-Wilmington
B.A. - English/Journalism
UNC-Wilmington
A.A. - Basic Studies
Cape Fear Community College
Paralegal Studies - undefined
American Hi Tech
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