Donna Benesch
Los Angeles,CA
Summary
Executive Assistant with over 10 years of experience supporting C-level and high profile executives within a wide range of markets, including finance, entertainment, and healthcare. Strong ability to liaise between internal departments and with external clients and stakeholders, with the highest level of efficiency and discretion. Highly skilled at managing schedules, coordinating travel arrangements, and proactively anticipating needs.
Overview
13
13
years of professional experience
Work History
C-Suite Executive Assistant
Pendulum Holdings
Beverly Hills, CA
09.2022 - Current
- C-Suite level support to Co-Founder, Managing Partner & CEO
- Efficiently manage calendars by coordinating and prioritizing meetings, facilitate last-minute scheduling changes, manage recurring meetings, organize conference calls and dial-in meetings
- Arrange and oversee the coordination of the extensive travel (inclusive of both domestic and international travel. Commercial and private, all ground transportation)
- Manage close relationships with the offices of top government officials as well as A-list celebrities.
- Handle time sensitive and confidential legal documents and ensure proper signature and delivery
- Ensure timely and accurate completion of expense reports
- Establish standing review of the upcoming calendar with the CEO
- Greet high level guests in a friendly, professional manner
- Set up meetings, which includes ordering catering
- Coordinate with external boards
Executive Assistant
American Skin Institute
Sherman Oaks, CA
02.2016 - 09.2022
- Managed daily operations in a fast-paced environment for high-profile Dermatologist
- Implemented the use of ADP to insure proper function of HR/benefits/payroll
- Responsible for medical director’s heavy schedule while managing patients which include high profile clients
- Attend and assist all meetings and, prepare agenda and detailed minutes for doctor
- Supervise 30 front and back office employees across 3 different locations in Sherman Oaks, Beverly Hills and Westlake Village
- Oversee the Human Resources department with full-cycle recruitment; identify top talent, conduct interviews, extend offers, onboard, manage new hire training for the entire practice
- Directed all internal and external communications while remaining compliant and the highest level of confidentiality
- Skilled in the following: CLIA compliance, OSHA compliance, QB-accounts payable, ADP- payroll, Nextech PM/ EHR, HIPAA
VP of Logistics /Artist Manager
Artist Network Management
Los Angeles, CA
10.2013 - 02.2016
- Handled day-to-day management for company’s artist roster
- Managed all client logistics during their recording sessions, tour schedules, hiring musicians, securing guest artists, sample clearances and producer negotiations
- Oversaw music publishing rights, performance rights contracts, album packaging, songwriter negotiations and pitched songs for placement in film and TV
- Negotiated endorsement deals for artists and worked with record labels to execute album marketing and promotional plans
- Managed press, guest lists, VIP, and additional logistics for all local shows
- Maintained strong relationships on all sides with artists, record labels and more including BMG Music, Sony ATV, Eleven / Seven Music, Epic Records, and others
Co-Director of Operations and Managing Partner
Crisp And The Kitchen At Constellation
Los Angeles, CA
08.2010 - 02.2014
- Menu development
- Partnered with architects on space planning and restaurant build out; each space a 30-person capacity
- Conducted all permit search and ensured permit compliance
- Responsible for recruitment, interview process, training and onboarding for staff in all locations
- Consulted on traditional marketing initiatives and community outreach pre- and post-opening surrounding restaurants
Skills
- Scheduling
- Travel Logistics
- Project Management
- Event Planning
- Confidentiality
- Client Management
- Organization
- Detail Oriented
- Estate Management
Timeline
C-Suite Executive Assistant
Pendulum Holdings
09.2022 - Current
Executive Assistant
American Skin Institute
02.2016 - 09.2022
VP of Logistics /Artist Manager
Artist Network Management
10.2013 - 02.2016
Co-Director of Operations and Managing Partner
Crisp And The Kitchen At Constellation
08.2010 - 02.2014