Donna Davis
Hot Springs,NC
Summary
Results-oriented financial operations expert with 16 years of experience in accounts payable and payroll processing.
Overview
17
17
years of professional experience
Work History
Accounts Payable Clerk /Senior Payroll Specialist
Madison Health & Rehabilitation
Mars Hill, N.C.
2004.09 - 2021.05
- Processed invoices and payments in accordance with company policies and procedures.
- Verified accuracy of coding on invoices prior to processing payments.
- Analyzed purchase orders, contracts, invoices, and check requests to ensure compliance with financial protocols.
- Reconciled monthly statements and transactions to keep records accurate and current.
- Reconciled vendor statements, investigated and resolved discrepancies.
- Analyzed payment discrepancies and collaborated with vendors to ensure timely resolution.
- Collaborated with vendors, suppliers and staff members across departments to resolve any issues that arose.
- Problem-solved accounts payable questions on behalf of internal team members, management and vendors.
- Facilitated clear communication with team members to ensure timely resolution of payroll and accounts payable inquiries.
- Entered data into accounting system to maintain accurate financial records.
- Maintained accounts payable files and records in an organized manner.
- Managed bookkeeping and accounting systems and completed data entry with accuracy and efficiency.
- Provided support during internal and external audits as necessary.
- Prepared and updated vendor files, tax documents and insurance information.
- Generated 1099 forms at year end for reporting purposes.
- Prepared and processed payroll.
- Calculated and produced checks for utilities, taxes and other operational payments.
- Checked postings and documents for correctness, accuracy and proper coding.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Process payroll for all staff bi-weekly, ensuring accurate and timely payments.
- Review and verify payroll data for compliance with company policies and regulations.
- Manage employee records, including tax forms, benefits, and deductions.
- Collaborate with HR to resolve payroll-related inquiries from employees.
- Conduct audits of payroll data to identify discrepancies or issues.
- Maintain confidentiality of sensitive employee information in all transactions.
- Managed payroll for temporary, hourly, and salaried employees.
- Calculated overtime, vacation sick hours, and other categories of time.
- Prepared physical checks for employees and check stubs for those receiving direct deposits of funds.
- Entered corrected records into software and added additional adjustments as required.
Education
High School Diploma -
Madison High School
Hwy 25/701977-06
Skills
- Invoice processing
- Data entry accuracy
- Payment reconciliation
- Audit support
- Effective communication
- Time management
- Purchase order management
- Bookkeeping
- Payroll liability and deductions
- Financial statement analysis
- Check processing
- Petty cash disbursement
- Data entry
- Year-end reporting
- Vendor account monitoring
- Bank reconciliation
- Month-end closing
- Payroll processing
- Payroll administration
References
References available upon request.
Timeline
Accounts Payable Clerk /Senior Payroll Specialist
Madison Health & Rehabilitation
2004.09 - 2021.05
High School Diploma -
Madison High School