Donna Donovan
Seaford
Summary
Dynamic Accounts Payable Manager with a proven track record excelling in vendor relationship management and invoice processing. Enhanced financial reporting accuracy through streamlined reconciliation procedures, while leading a team to efficiently handle over 20,000 invoices monthly. Proficient in QuickBooks and committed to fostering strong professional relationships.
Overview
37
37
years of professional experience
Work History
Accounts Payable Manager
Myknobs.com
Bayville, NY
09.2001 - Current
- Oversaw accounts payable processes, ensuring timely and accurate invoice processing.s.
- Developed and maintained relationships with vendors to facilitate smooth transactions.
- Streamlined reconciliation procedures, improving accuracy of financial reporting.
- Managed month-end closing activities related to accounts payable functions.
- Managed accurate and timely processing of over 20,000 invoices per month.
- Reduced payment discrepancies with thorough invoice review, analysis, and reconciliation efforts.
- Closely monitored accounts to post timely payments and resolve billing discrepancies.
- Streamlined invoice processing for improved efficiency and reduced processing time.
- Managed a team of accounting staff, providing guidance and support to ensure accurate financial reporting.
- Improved vendor relationships through timely payments and clear communication of company policies.
Administrative Assistant
New York Metal
Astoria, NY
09.1988 - 09.1999
- Coordinated scheduling and logistics for office events and meetings.
- Managed correspondence, ensuring timely responses to client inquiries.
- Developed and maintained filing systems for efficient document retrieval.
- Assisted in budget tracking and expense reporting processes.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Oversaw inventory management of office supplies, optimizing resource allocation.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Maintained inventory of office supplies and placed orders.
- Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Education
High School Diploma -
St Johns Preparatory High School
Astoria, NY06-1988
Skills
- Proficient in Microsoft Office
- Proficient in QuickBooks
- Accounts payable expertise
- Bank reconciliation
- Journal entries expertise
- Purchase order management
- Invoice processing
- Vendor relationship management
Timeline
Accounts Payable Manager
Myknobs.com
09.2001 - Current
Administrative Assistant
New York Metal
09.1988 - 09.1999
High School Diploma -
St Johns Preparatory High School