Donna Gurule
Provo
Summary
- Administrative Office Specialist, Great Public Relations.
- Well-organized.
- Punctual and reliable.
Detail-focused Accounting Clerk with notable experience in managing accounts payable and receivable, processing invoices, and conducting financial reports. Strong analytical skills coupled with competency in performing reconciliations and maintaining accurate records. Proven ability to implement efficient accounting practices that result in improved operational efficiency.
Overview
22
22
years of professional experience
Work History
Accounting Clerk
Wasatch Truss Inc
Spanish Fork
05.2019 - 03.2025
- Verified accuracy of vendor invoices against purchase orders before entering into system for payment processing.
- Processed invoices, payments, and statements in a timely manner.
- Streamlined transactions using automation systems to process payments and invoices.
- Entered invoices into account software, updated accounts and identified aging balanced ready for collections activities.
- Prepared bank deposits by compiling data from cashiers.
- Performed daily general ledger entries to record financial transactions accurately.
- Checked postings and documents for correctness, accuracy and proper coding.
- Analyzed variances between budgeted expenses and actual expenses.
- Prepared monthly and year-end closing statements, financial documents, and invoices.
- Handled accounts payable and receivable, including invoicing and payment processing.
- Reviewed accounts payable ledgers for accuracy and completeness prior to payment processing.
- Matched orders with invoices and recorded required information.
- Received and recorded cash, checks and transfers.
- Resolved customer inquiries regarding bills and payments.
- Received payments from customers via cash, check and credit cards to pay company invoices.
- Processed both outgoing and incoming payments and invoices.
- Resolved billing discrepancies by completing detailed research and analysis and documented client rebate discounts and reserve fund records.
- Supported clerical and administrative needs of senior department staff.
- Kept records current and accurate with skilled reconciliations and variance resolutions.
- Reviewed and implemented improvements to accounting processes and procedures.
- Maintained up-to-date accounts receivable records and coordinated monthly billing activities.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Liaised with vendors and suppliers to negotiate payment terms and resolve billing issues.
- Performed bookkeeping and accounting consulting services.
- Handled daily cash transactions and maintained petty cash fund.
- Communicated with senior accounting staff about discrepancies and devised plans to reconcile financial issues.
- Updated accounting ledger and journals with updated transaction information.
- Reviewed vendor invoices for accuracy prior to payment processing.
- Managed daily bookkeeping functions with attention to accounts receivable, accounts payable, banking reconciliation and disbursements.
- Performed credit checks on new clients and set up payment terms.
- Helped company move to paperless system and save substantial printing costs.
- Established and maintained automated and manual accounting records, post receipts and turn-ins and performed dues-ins and dues-outs accounting.
Accounting Assistant / Receptionist
Elite Ops. Inc.
01.2015 - 01.2019
- Answered Multi-Phone Lines
- Invoicing
- Processed Purchase Orders
- Customer Service
- E-Filing Documents
- Greeting and Checking in Guests
- Tracking and Reporting Month End Income
- Creating and Maintaining Company files
Office Manager
Innovative Concrete Solutions
01.2014 - 01.2015
- Customer Service
- Scheduling
- Event Planner
- Answering Phones
- AP/AR
- Ordering Supplies
- Invoicing
- Preparing Warranties
- Inventory Controller
- Creating and Maintaining Company files
- Sales and Advertising
- Filing, faxing and Scanning
Billing Clerk / Receptionist
Brundage-Bone Concrete Pumping
05.2003 - 03.2014
- Billed invoices.
- Monthly Reports.
- Received payments.
- Closed Month-End.
- Entered bids.
- Quoted customers.
- Dispatched/Took Orders.
- Customer Service.
- Created and maintained accounts.
- Tracked Pump Usage.
- Managed all payments processing, invoicing and collections tasks.
- Input statement information, reconciled accounts and resolved discrepancies.
- Generated detailed financial reports for management review.
- Answered customer questions to maintain high satisfaction levels.
- Generated monthly financial statements for customers.
- Executed account updates and noted account information in company data systems.
- Verified billing data with client contracts to ensure accuracy of invoicing.
Education
High School Diploma -
Payson High School
Payson, UT06-1987
Some College (No Degree) -
Dixie State College
St. George, UTSkills
- Microsoft Word
- Excel
- Outlook
- Quick Books
- Pumpware
- At-Road Tracking
- Ten-Key
- Customer Service
- Time Management
- General Office Equipment
- Invoice processing
- Vendor management
- Payment reconciliation
- Accounts payable
- Accounts receivable
- Attention to detail
- Problem solving
- Process improvement
- Customer service
- Time management
- Records management
- Invoice verification
- Administrative support
- Proficient in [software]
- File maintenance
- Problem-solving abilities
- Bookkeeping support
- Quickbooks
- Expense account management
- Purchase order management
- Accounting software proficiency
- Updating spreadsheets
- Accounts payable and receivable
- Purchasing
- Self motivation
- Microsoft office
- Active listening
- Organization skills
- Bank statement reconciliation
- Database management
- Decision-making
References
References available upon request.
Timeline
Accounting Clerk
Wasatch Truss Inc
05.2019 - 03.2025
Accounting Assistant / Receptionist
Elite Ops. Inc.
01.2015 - 01.2019
Office Manager
Innovative Concrete Solutions
01.2014 - 01.2015
Billing Clerk / Receptionist
Brundage-Bone Concrete Pumping
05.2003 - 03.2014
High School Diploma -
Payson High School
Some College (No Degree) -
Dixie State College