Donna Kotek
Oak Ridge,NJ
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information.
Brings strong problem-solving skills and proactive approach to new tasks. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Committed to making meaningful contributions and advancing organizational goals.
Overview
37
37
years of professional experience
Work History
School Bus Driver
West Milford Township Board of Education
03.2010 - Current
- Possesses a Class B CDL with a Passenger and a School Bus endorsement, responsible for all facets of safe student transportation for the West Milford Township Board of Education.
- Completed pre-trip and post-trip bus inspections and documented info in zonar.
- Demonstrated professionalism at all times while engaging with students, parents, colleagues, and administrators alike during daily duties.
Executive Assistant
Fujitsu Computer Systems
08.2005 - 08.2008
- Demonstrated capacity to provide support to Regional Sales Vice President and sales staff, including managing, coordinating projects and processes in support of business operations
- Proven track record of maintaining detailed records, generating reports, and coordinating meetings
- Executed follow-up meetings between corporate and regional sales management on key issues
- Processed orders and sales agreements; followed through with client information as per status of shipping and billing
- Praised for communication strengths and exemplary job performance
- Monitored budget, travel expenses, time and attendance as well as additional expense reports
- Coordinated routine projects, regional meetings, and event meetings as needed
- Generated daily and weekly sales reports for booking, finance, billing, shipping and backlog.
Office Manager
Thomas Industrial Network
05.1994 - 08.2005
- Responsible for assisting 15 sales representatives
- Organized and maintained sales materials and 515 accounts generated by sales force
- Implemented and monitored the office's organizational system; installed and updated new hardware and business software
- Trained new hires the basic software applications
- Assisted advertisers with their advertising programs and invoices
- Prepared and coordinated mailings, weekly/monthly sales reports, and order entries
- Ordered and budgeted for office supplies.
Office Manager/Bookkeeper
Allied Group Inc.
05.1994 - 08.2005
- Managed and supervised daily operations
- Maintained, balanced, and calculated financial records, business transactions, daily ledgers, accounts receivable and accounts payable
- Developed and prepared various reports and schedules
- Arranged and assisted clients with shipping of their purchase orders.
Part-time Cashier/Front End Supervisor/Bookkeeper
Atlantic & Pacific Tea Co.
02.1988 - 12.2004
- Supervised the front-end operations including staff
- Delegated daily responsibilities and prepared schedules
- Performed, monitored, and managed checker reconciliation, lane accountability sheet, deposits, loans, and exchange of money trays
- Calculated daily sales including directing store closing duties
- Provided superior customer service; maintaining the courtesy counter-responsible for Lottery, Western Union, and UPS sales
- Communicated effectively with staff and customers.
Sales Assistant/Coordinator
Abu Garcia
12.1992 - 04.1994
- Configured and organized individual offices for Regional Sales Managers
- Processed sales orders
- Prepared and distributed weekly/monthly sales reports
- Provided computer technical support to professional staff
- Consulted with clients in regards to account status and shipping information
- Assisted and appraised inventory control.
Education
A.S. Degree of Office Systems Technology -
County College of Morris
Randolph, NJ01.1992
Skills
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), QuickBooks, Google Docs, Access, Oracle, quote tool, I Expense, I Procurement, Internet Explorer, Mac OS
- Safety-focused
- Punctuality
- Dependable and reliable
- Effective communication skills
References
References available upon request
Timeline
School Bus Driver
West Milford Township Board of Education
03.2010 - Current
Executive Assistant
Fujitsu Computer Systems
08.2005 - 08.2008
Office Manager
Thomas Industrial Network
05.1994 - 08.2005
Office Manager/Bookkeeper
Allied Group Inc.
05.1994 - 08.2005
Sales Assistant/Coordinator
Abu Garcia
12.1992 - 04.1994
Part-time Cashier/Front End Supervisor/Bookkeeper
Atlantic & Pacific Tea Co.
02.1988 - 12.2004
A.S. Degree of Office Systems Technology -
County College of Morris
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