Donna Mallicote
Accounting
Acworth,GA
Summary
Resourceful, meticulous accounting professional with experience in strategic problem-solving solving, customer relationship management and financial reconciliations. Team player with strong technical proficiency and commitment to accuracy in financial data entry and recordkeeping.
Overview
16
16
years of professional experience
Work History
Bookkeeper/Accounting Administrator
Medicus IT
Alpharetta, GA
01.2020 - Current
- Maintained and reconciled general ledger accounts.
- Processed accounts payable and receivable transactions.
- Conducted monthly bank reconciliations.
- Performed month-end closing activities.
- Reviewed employee expense reports for compliance with company policies.
- Generated invoices for clients and tracked payments received from customers.
- Resolved billing discrepancies with vendors or customers promptly.
- Reconciled intercompany accounts on a regular basis.
- Verified accuracy of vendor invoices against purchase orders prior to payment processing.
- Entered deposits, credit card charges and sales entries to facilitate cash management.
- Maintained full compliance when executing and tracking bank reconciliations, A/P, invoicing, billing and collections.
- Reviewed purchase documents and company receipts for reconciliation with statements.
- Analyzed financial transactions, assigning to specific accounts.
- Handled sensitive financial information with confidentiality and integrity.
- Maintained accounts payable and receivable, ensuring timely billing and payment processing.
- Processed expense reports, including verification of receipts and compliance with policies.
Bookkeeper
Clear Choice Telephones
Roswell, GA
03.2016 - 01.2020
- Processed all accounts payable and receivable transactions.
- I was responsible for the preparation of all reconciliations, including cash and credit cards, recurring and non-recurring journal entries.
- I also worked in Procurement to match up all the POs from all nine locations to the invoices and export bills from ConnectWise to QuickBooks, and then make payments.
Accounts Receivables Specialist
Atlanta Dent Company, Atlanta Auto Color
Roswell, GA
01.12-15 - 3.11-16
- Entering customer payments into QuickBooks daily for four companies. Track all money received and prepare daily deposits.
- Develop reports to detail aging and past-due accounts for senior management.
- Total past-due invoices weekly and report to supervisor. Analyze account to discover discrepancies and resolve variances promptly.
- Initiate collections proceedings against accounts past due for more than six months.
- Setting up new clients into the client management system and QuickBooks.
- Exporting daily invoices from the client management system into QuickBooks.
- Keeping detailed scans of all deposits and payment advice. Worked very closely with the accountant for end of month procedures.
Human Resource & Office Director
All My Sons Moving & Storage Of Atlanta
Roswell, GA
05.02-12 - 12.29-14
- Preparing weekly payroll for 90-100 employees. Proficient in QuickBooks for coordinating accounts payable and receivables.
- Compiling and monitoring the daily schedules, invoicing clients. Managing new hire and employee process.
- Maintaining and ensuring that all personnel records are up to date and secure (vacation/sick days, suspension notification, etc.), researching and answering all employee payroll questions.
- Managing Safety Training Process with Operations Managers: keeping track of meetings, topics, attendees, and reporting. Managing and keeping track of all drivers' DOT requirements (extensive criminal background check, drug screen, and DOT physical exam).
- Managing Certificate of Insurance requests for project starts. Verifying all paperwork is completed from every job.
- Responsible for all inbound and outbound storage of the 15K square foot warehouse and ensuring payments are up to date. Accountable for the daily deposits. Answering customer inquiries on inbound calls, scheduling customer moves. Oversee office filing, supplies, and general organization.
Front Office Director, Dermosonic, Body Wrap Tech.
Christian Psychiatric Services, In HIS Image Spa
Marietta, GA
05.06-09 - 05.01-12
- A wonderful psychiatric practice with four doctors. I checked in patients, received co-pays, verified insurance, and checked demographics. Answered busy, multi-line phone system. Prepped psychiatric charts for next day's patients.
- Filed completed charts, copied records, and mailed or faxed them. Always maintained strict confidentiality regulations in all work. Set up all follow-up appointments and checked out patients.
- I also performed body wraps and dermo sonic treatments. Assisted the Doctor with Botox and Filler injections. Maintained all daily sales and operations at the Day Spa. With a professional and motivating demeanor, I ensured guest experience and team member goals.
Front Office Assistant
Piedmont Nephrology & Internal Medicine,
Atlanta, GA
06.01-07 - 05.25-08
- A changeling practiced with five doctors, checked in patients, verified insurance, and checked demographics.
- Handled all window encounters, triaged walk-in patients. Answered a very busy, multi-line phone system.
- Prepped charts and ensured dialysis labs/dictation are with chart and rechecked list for changes. Handled filing, copying, and faxing.
Education
High School Diploma -
Wheeler High School
Marietta, GA05-1997
Some College (No Degree) -
Attended Antelope Valley College
Lancaster, CASkills
- Invoice Processing
- Quickbooks
- Vendor Management
- Financial Recordkeeping
- Inventory Tracking
- A/P and A/R
- Cash Flow Management
- Payroll Processing
- Superior attention to detail
- Exceptional organization
- Bank Reconciliation
Affiliations
- Disc Golf
- Bowling
Timeline
Bookkeeper/Accounting Administrator
Medicus IT
01.2020 - Current
Bookkeeper
Clear Choice Telephones
03.2016 - 01.2020
Accounts Receivables Specialist
Atlanta Dent Company, Atlanta Auto Color
01.12-15 - 3.11-16
Human Resource & Office Director
All My Sons Moving & Storage Of Atlanta
05.02-12 - 12.29-14
Front Office Director, Dermosonic, Body Wrap Tech.
Christian Psychiatric Services, In HIS Image Spa
05.06-09 - 05.01-12
Front Office Assistant
Piedmont Nephrology & Internal Medicine,
06.01-07 - 05.25-08
High School Diploma -
Wheeler High School
Some College (No Degree) -
Attended Antelope Valley College
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