Donna Martin
Bensalem,PA
Summary
Hardworking and focused Administrative Specialist offering excellent communication, planning and prioritization skills demonstrated through 10 years of performance. Skilled at data entry from confidential documents, managing digital folders and updating and managing tracking spreadsheets. Exceptional leadership skills offering keen attention to detail and strong decision-making to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent and team environments.
Overview
23
23
years of professional experience
1
1
Certification
Work History
Administration Specialist II
Special People in Northeast/ SPIN Inc.
09.2021 - Current
- Manage 3 teams of 5-24 staff, over 250 participates in 2 offices in keeping compliance with current training requirements for supported programs
- Maintain confidential government documents about program participant background information in correlation with their qualification status- IRS, PA Department of Labor and the Policies and Procedure of SPIN
- Use programs such as MS Office, ADP, Evolv NX, HCSIS, RELIAS, and EmployStat
- Audit and support monthly billing processes for 2 departments on average of $10,000-$18,000
- Create and utilize reports and documents to support departments in maintaining current rules and regulations for all programs
- Maintain accurate, timely and confidential database information to support staff efficiently
- Developed and implemented a data-driven approach to optimize administrative processes and systems to streamline information to support best practices
- Collaborate with management teams on new initiatives and complete projects
- Implemented prioritization processes for inputting training data in compliance regulations
- Audit and create orders for monthly building-wide office supply requirements
- Strong organizational skills and the ability to create and adhere to administrative procedures and timelines
- Ability to work independently as well as effectively with team members
- Working with adults with disabilities
Administrative Coordinator
Special People in Northeast/ SPIN Inc.
09.2014 - 09.2021
- Managed 18-24 staff, over 150 participates in keeping compliance with current training requirements for supported programs
- Maintain confidential government documents about program participant background information in correlation with their qualification status- IRS, PA Department of Labor and the Policies and Procedure of SPIN
- Use programs such as MS Office, ADP, Evolv NX, HCSIS, RELIAS, and EmployStat
- Audit and support semester billing processes for 2 departments on average of $25,000
- Create and utilize reports and documents to support departments in maintaining current rules and regulations for all programs
- Audit and create orders for monthly building-wide office supply requirements
- Strong organizational skills and the ability to create and adhere to administrative procedures and timelines
- Ability to work independently as well as effectively with team members
Teacher Assistant
Special People in Northeast/ SPIN Inc.
08.2013 - 09.2014
- Maintain confidential government documents about program participant background information in correlation with their qualification status- IRS, PA Department of Labor, PA Department of Public Welfare, US Department of Health, US Department of Labor, the Policies and Procedure of SPIN
- Use programs such as MS Office, ADP, Evolv NX, HCSIS
- Maintain accurate, timely and confidential database information to support staff efficiently
- Ability to work independently as well as effectively with team members
- Intake process for students and families with/without disabilities
- Assign students to classrooms according to needs
- Set up new Pre-School according to state regulations
- Entered data for students with PA Department of Public Welfare and US Department of Health programs
- Create lesson plans
- Meeting with families for student progress
- Working with students with disabilities
Department Supervisor
Home Depot
01.2002 - 01.2006
- Lead Inventory Committee recovering revenue over $1 million dollars along with first time ever score of 100% preparation documentation
- Supervised Auditing Committee (2004) to follow pan-o-grams, inventory control, and report policies producing store placement of top 5 district wide and top 25 in country through 1,000 stores
- Created department employee reviews with recommendations for training/achievements and was a store machine trainer
- Arranged vendor delivery/pickup and assisted in product evaluation/disbursement through hand/lift equipment
- Developed department invoice filing system, generated department reports as per company policies and processed special orders
- Member of the Safety Committee
Education
No Degree - General Studies
Atlantic Cape Community College
Cape May Court House, NJNo Degree - General Studies
Carbon County Community College
Lehighton, PASkills
- Proofreading proficiency
- Accuracy and attention to detail
- Data Entry and Data Management
- Microsoft office
- Administrative Specialist background
- Continuous learning attitude
- Time management and Deadline oriented
- Teamwork and collaboration
- Document review and Problem-solving
- Multitasking and Organizational skills
- Confidentiality and Reliability
- Excellent communication
Certification
- Microsoft Office and Outlook Certificate
- Child Development Associate (CDA) Certificate
- Travel and Tourism
Timeline
Administration Specialist II
Special People in Northeast/ SPIN Inc.
09.2021 - Current
Administrative Coordinator
Special People in Northeast/ SPIN Inc.
09.2014 - 09.2021
Teacher Assistant
Special People in Northeast/ SPIN Inc.
08.2013 - 09.2014
Department Supervisor
Home Depot
01.2002 - 01.2006
No Degree - General Studies
Atlantic Cape Community College
No Degree - General Studies
Carbon County Community College
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