Donna Rosato
Jackson
Summary
Highly organized and detail-oriented professional with extensive experience in real estate operations, administrative management, and business ownership. Proven ability to streamline processes, manage complex transactions, and ensure operational efficiency. Adept at liaising with diverse stakeholders and maintaining meticulous records.
Overview
41
41
years of professional experience
Work History
Office Manager, Admin Assistant & Transaction Coordinator
The Reginald Lewis Group
Hamilton Township
04.2024 - Current
- Drives efficient real estate operations through meticulous pipeline report maintenance.
- Expertly handles the full contract lifecycle, from preparing contracts and addenda for both buyers and sellers to managing transactions from signatures to close.
- Critically oversees the post-contract process, ensuring each property remains on track for its intended exit strategy and closes on time.
- Acts as a key liaison to property management companies, contractors, attorneys, and various vendors.
- Manages staff appointments, provides property maintenance oversight, processes invoices and payments, manages utilities, and handles mail.
- Set up and maintain the transaction coordination section of ReSimpli CRM, serves as a backup to field representatives, and executes diverse special projects and administrative duties as needed.
- Administrative Assistant to Owner. Manage emails, scheduling, and travel arrangements.
Certified Notary Signing Agent
Self Employed
Jackson
11.2011 - Current
- Manages a self-employed business, primarily working with title companies to verify signers' identification and ensure proper signing of title and loan documents.
- Administers oaths and affirmations, ensuring signers understand documents.
- Performs general notary work, verifying identification and ensuring signers are able to sign documents.
- Handles all aspects of business operations, including accounts payable/receivable, supply ordering, and maintaining commission, licensing, insurance, and advertising.
- Undergoes annual background checks and maintains certifications with Notary to Pro and National Notary Association.
- Ensures compliance with state regulations and notary laws during signing appointments.
- Coordinate with clients to schedule convenient appointment times for document signing.
- Maintains accurate records of all notarized documents and client interactions.
- Provide clear instructions to clients regarding the notary process and requirements.
- Assist in resolving any issues or discrepancies that arose during the signing process.
- Conduct thorough review of closing documents to ensure accuracy and completeness.
- Performed multiple signings per day in a timely fashion meeting deadlines set forth by employers and clients.
Real Estate Agent
Keller Williams, Monmouth Ocean Group
08.2017 - 11.2023
- Worked part-time as an agent with the Lisa Soubasis Real Estate team.
Team Leader and Consultant
Pampered Chef
04.2009 - 10.2011
- Conducted in-home and online cooking shows, demonstrating product use and up-selling merchandise.
- Responsible for recruiting, training, and managing team members.
- Managed all aspects of business ownership, including ordering, merchandising, advertising, and accounting.
Medical Transcriptionist/Medical Assistant
Coast Orthopedics
03.1999 - 10.2011
- Began as a part-time transcriptionist, transitioning to full-time before working remotely.
- Continued independent medical evaluation transcription for Dr. Sacks.
- Transcribed complex medical reports and notes from orthopedic specialists.
- Maintained confidentiality of patient information in compliance with regulations.
- Organized and archived completed documents for easy retrieval.
- Communicated effectively with staff regarding transcription requests and updates.
- Demonstrated strong knowledge of medical terminology and anatomy.
Owner
DJ Discounters Store
06.1998 - 06.2000
- Managed all day-to-day operations, including ordering, display, inventory control, staffing, training, and accounting.
Regional Manager, Manager, Assistant Manager
Marty's Shoes
03.1990 - 02.1998
- Promoted from Assistant Manager to Manager within months, then to Regional Manager.
- Managed merchandising, hiring, training, and staff supervision.
Assistant Manager
Shurguard Self Storage
01.1987 - 01.1990
- Managed office operations, rented storage units, conducted auctions, and oversaw maintenance and security.
Sales Associate (Part-time)
Kinney Shoes
01.1985 - 01.1990
- Commission-based sales.
Education
Business Administration Program -
Gibbs School
Medical Assistant Program -
Ocean County College
Some College (No Degree) -
Ocean County College
Toms River, NJSkills
- Transaction Coordination
- Contract Management
- Pipeline Management
- CRM (ReSimpli, Podio)
- Office Management
- Scheduling
- Invoicing
- Payment Processing
- Mail Handling
- Utility Management
- SOPs
- Accounts Payable/Receivable
- Staff Supervision
- Training
- Inventory Control
- Marketing
- Sales
- Microsoft Office Suite
- CRM software
- Google Workspace
- Document Verification
- Oath Administration
- Identity Verification
- Remote Online Notarization
- Liaison Management
- Client Relations
- Contract management
- Document review
- Customer relationship management
- Team collaboration
- Effective communication
- Problem solving
- Time management
- Staff supervision
- Organizational skills
- Office management
- Mail handling
- Policy and procedure modification
- Document management
- Travel coordination
- Scheduling coordination
- Business administration
- Supply management
- Office administration
- Document verification
- Signing process management
- Client relations
- Notary compliance
- Record keeping
- Attention to detail
- Pipeline reporting
- Remote online notarization
- Digital signature technology
- Electronic notarization
- Identity verification
- Real estate
- Error detection
- Oath administration
- Witness coordination
Volunteer Experience
- Church Elder
- MOMs Club Board Member
- Vacation Bible School Leader
- Secretarial duties for a 503c Charity Organization
- Fundraising for various organizations
Timeline
Office Manager, Admin Assistant & Transaction Coordinator
The Reginald Lewis Group
04.2024 - Current
Real Estate Agent
Keller Williams, Monmouth Ocean Group
08.2017 - 11.2023
Certified Notary Signing Agent
Self Employed
11.2011 - Current
Team Leader and Consultant
Pampered Chef
04.2009 - 10.2011
Medical Transcriptionist/Medical Assistant
Coast Orthopedics
03.1999 - 10.2011
Owner
DJ Discounters Store
06.1998 - 06.2000
Regional Manager, Manager, Assistant Manager
Marty's Shoes
03.1990 - 02.1998
Assistant Manager
Shurguard Self Storage
01.1987 - 01.1990
Sales Associate (Part-time)
Kinney Shoes
01.1985 - 01.1990
Business Administration Program -
Gibbs School
Medical Assistant Program -
Ocean County College
Some College (No Degree) -
Ocean County College