Donna Sandler

Administrative Assistant/Acct Tech

Trident Medical Complex

Charleston, SC

10.1996 - Current

Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
Managed incoming calls while providing information or transferring callers to appropriate personnel.
Daily compile statistical data from various reports into organized spreadsheet for review by management team and dept directors.
Processed invoices for payment using accounting software applications. Coded invoices in AP System and forwarded for approvals.
Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records. This includes boxing, recording and sending off to storage records that must be kept for 10-15 years per the IRS.
Compiling monthly journal entries and posting to General Ledger.
Maintain spreadsheet for all posted journal entries completed by Accountants for month end close. Approx 300 entries each month.
Set up all new vendors in VIRA system, run thru Sanction verification with the IRS and attain new vendor number for AP system.
Process 6-8 lease payments each month for offices leased by the Hospital.
Schedule over 100 departments each year for annual inventory and assist in inventory count.
Ensured efficient operation of office equipment such as printers, copiers and fax machines.
Maintain Dept listing with dept name, number and Director name.
Updated contact lists regularly when changes occur in employee status or contact information.
Handled confidential documents in an organized fashion according to established protocol.
Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
Answered questions from vendors regarding invoices. Research PO's and invoices for Accountants and Vendors.
Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality. Place work orders for any issues with building/office space.
Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
Created spreadsheets in Microsoft Excel for record-keeping and reporting.